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Adding	Interna,onal	
Incidents	to	Your	Campus	
All-Hazards	Emergency	
Response	Plans		
2
Important	defini/ons/assump/ons	
Who	are	the	travelers?	(Employees,	Students	and	
Volunteer)	
-  Study	Abroad	
-  Athle/cs	...
Important	defini/ons/assump/ons	
Understanding	the	diversity	of	our	audience	today	
-  No	interna/onal	response	plans	
-  S...
Comprehensive	Emergency		
Management	Plan	(CEMP)	
-  A	wriSen	plan	with	elements	that	addresses	all	natural	and	
man-made	...
Design	elements	of	CEMP’s	
-  Conduct	community-based	planning	that	engages	the	whole	
community	by	using	a	planning	proce...
What	do	you	already	have?	
An	execu/ve	document	to	assist	in	designated	
authority	on	response	and	recovery	procedures	
- ...
Where	do	interna/onal	incidents	fit	
into	the	CEMP?	
Mostly	in	an	Annex	but	many	sec/ons	need	to	be	
adjusted	to	include	ba...
Interna/onal	Travel	Annex	
Helps	iden/fy	the	resources	and	differences	between	
an	on	campus	and	interna/onal	based	respons...
Interna/onal	Travel	Oversight	
CommiSee	
How	does	the	commiSee	integrate	during	interna/onal	
emergencies?		
-  In	a	well	...
Policy	Group	/	Interna/onal	Travel	
Oversight	CommiSee	
Senior	advisory	group	to	the	ins/tu/on	President/Provost	on	
inter...
Response	Levels	
=	Ins/tu/on's	response	level	
What	is	the	
intensity	of	
the	
incident?	
What	type	
of	incident	is	
takin...
Roles	during	an	Interna/onal	Incident	
13	
Who	does	what?	How?	When?	The	advantage	of	the	
CEMP	includes:	
-  Iden/fying	r...
Decision	Authority	
Can	be	a	very	dynamic	challenge.		CEMP	defines	this	for	
campus	based	incidents,	so	iden/fy	the	same	fo...
Policy	Considera/ons	for	Interna/onal	
Incidents	
Use	scenarios	and	past	incidents	(AARs)	to	help	create	
policies	or	even...
Crisis	Communica/ons	
What	is	the	difference	between	an	incident	on	the	main	
campus,	an	interna/onal	campus	or	in	a	major	...
Mi/ga/on	
Adap/ng	a	CEMP	to	include	interna/onal	incidents	is	a	
great	start	to	reducing	the	complexi/es	on	a	response.	
I...
Mi/ga/on	
Interna/onal	Travel	Assistance/Insurance	
-  Difference	between	the	two	but	s/ll	require	an	ins/tu/on	
response	(...
Preparedness	
Two	categories	of	preparedness-	the	traveler	and	the	
ins/tu/on.		
Focusing	on	the	ins/tu/ons	preparedness.	...
Response	
Interna/onal	incidents	are	just	like	local	incidents	when	
you	are	in	the	Emergency	Opera/ons	Center	(EOC).	
The...
Recovery	
Does	the	CEMP	discuss	a	recovery	plan?	
-  If	so,	add	an	interna/onal	annex	
Things	to	consider	
-  Traveler’s	r...
Summary	
22
Contact	
Pascal	Schuback,	CEM,	MPH	
pascal@schuback.com	
206.414.8799	
@schuback	|	pascal.schuback.com	
23
Adding International Incidents to Your Campus All-Hazard Emergency Response Plans
Adding International Incidents to Your Campus All-Hazard Emergency Response Plans
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Adding International Incidents to Your Campus All-Hazard Emergency Response Plans

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This National Center for Campus Public Safety (NCCPS) presentation is from the webinar, Adding International Incidents to Your Campus All-Hazard Emergency Response Plans. If your campus all-hazards emergency response plan doesn’t cover international incidents, you’re missing a crucial element. With faculty-led and independent study-abroad programs, academic research, athletics, and general university travelers, off-shore emergencies can arise at any time. Successfully dealing with international incidents requires careful advance planning, and today we'll be hearing from an expert practitioner. In this webinar, Pascal Schuback, former global emergency manager at the University of Washington and director at Humanitarian Toolbox, presents essential elements needed to expand your campus all-hazard emergency response plan to include international incidents.

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Adding International Incidents to Your Campus All-Hazard Emergency Response Plans

  1. 1. Adding Interna,onal Incidents to Your Campus All-Hazards Emergency Response Plans 2
  2. 2. Important defini/ons/assump/ons Who are the travelers? (Employees, Students and Volunteer) -  Study Abroad -  Athle/cs -  Research / Conferences / Presenta/ons -  Business / Recruitment / Advancement -  Student organiza/ons (challenging) 3
  3. 3. Important defini/ons/assump/ons Understanding the diversity of our audience today -  No interna/onal response plans -  Some plans (mostly within the study abroad arena) -  An employee with du/es as assigned -  Dedicated Interna/onal Travel Health & Safety person (either for study abroad only or all travelers) 4
  4. 4. Comprehensive Emergency Management Plan (CEMP) -  A wriSen plan with elements that addresses all natural and man-made emergencies and disasters to which an organiza/on is vulnerable. -  Specifies the purpose, organiza/on, and responsibili/es (internal and external) to the organiza/on in the mi/ga/on of, prepara/on for, response to, and recovery from emergencies and disasters. -  CEMP’s are supported and signed off by the organiza/on’s execu/ve leadership (School/University President) and reviewed at least every other year. 5
  5. 5. Design elements of CEMP’s -  Conduct community-based planning that engages the whole community by using a planning process that represents the actual popula/on in the community and involves community leaders and the private sector in the planning process -  Ensure plans are developed through an analysis of risk -  Iden/fy opera/onal assump/ons and resource demands -  Priori/ze plans and planning efforts to support their seamless transi/on from development to execu/on for any threats or hazards -  Integrate and synchronize efforts across all levels of government/organiza/on 6
  6. 6. What do you already have? An execu/ve document to assist in designated authority on response and recovery procedures -  Iden/fied response protocol -  Mechanism to bring people together to work through response planning, train/exercise and RESPOND together -  Defini/on of what is an emergency -  How to declare an emergency and iden/fica/on of what policies can be bypassed, such as procurement 7
  7. 7. Where do interna/onal incidents fit into the CEMP? Mostly in an Annex but many sec/ons need to be adjusted to include basic principles for interna/onal incidents and roles Some quick examples -  Crisis communica/ons (Paris terror incident) -  Procurement (Emergency evacua/on & immediate funds, even if you have interna/onal insurance) -  Public health emergency (Zika, Ebola) 8
  8. 8. Interna/onal Travel Annex Helps iden/fy the resources and differences between an on campus and interna/onal based response including: -  Response Levels -  Roles during an interna/onal incident -  Decision making authority -  Policy (including removing travelers and allowing travelers to enter countries) -  Crisis Communica/on / Public Informa/on Officer -  Interna/onal Travel Oversight CommiSee 9
  9. 9. Interna/onal Travel Oversight CommiSee How does the commiSee integrate during interna/onal emergencies? -  In a well wriSen CEMP, they are advisors and subject maSer experts to the policy commiSee and incident command Are they the decision makers during a crisis? -  In emergent cases, I say no 10
  10. 10. Policy Group / Interna/onal Travel Oversight CommiSee Senior advisory group to the ins/tu/on President/Provost on interna/onal travel represen/ng a diverse senior membership represen/ng ins/tu/on, including: -  Senior Interna/onal Officer -  Student Life -  Graduate and Undergraduate schools -  Other Schools who travel interna/onally (Global Health, School of Medicine) -  Faculty and Student representa/on -  Risk Management -  ASorney Generals Office -  Study Abroad Office -  Interna/onal Health and Safety (if you have one) 11
  11. 11. Response Levels = Ins/tu/on's response level What is the intensity of the incident? What type of incident is taking place? What is your ins/tu/ons risk tolerance? 12
  12. 12. Roles during an Interna/onal Incident 13 Who does what? How? When? The advantage of the CEMP includes: -  Iden/fying roles, responsibili/es and response processes prior to an incident -  President signs document authorizing the response process and this document is updated at least every two years -  Emergency funds
  13. 13. Decision Authority Can be a very dynamic challenge. CEMP defines this for campus based incidents, so iden/fy the same for interna/onal incidents in the policy sec/on and interna/onal annex. Important recommenda/on: As much as possible, make it the same for campus and interna/onal incidents for the President/Provost. They are busy and get limited training and exercise /me. Keep it consistent so that you keep their aSen/on and par/cipa/on. 14
  14. 14. Policy Considera/ons for Interna/onal Incidents Use scenarios and past incidents (AARs) to help create policies or even just dram policies through your Interna/onal Oversight CommiSee. -  Each ins/tu/on has different risk tolerances, meaning different policy levels for different ins/tu/ons. -  Examples: Evacua/ng post an earthquake, yet your ins/tu/on researchers (employees and students) want to travel immediately to collect data. Your medical system and teaching employees, residents, medical and nursing students want to travel immediately to provide aid and learn cri/cal knowledge in responding. 15
  15. 15. Crisis Communica/ons What is the difference between an incident on the main campus, an interna/onal campus or in a major interna/onal city with ins/tu/onal travelers? –Not Much -  Support the communica/ons process by working together and iden/fying assigned roles, a common process, and train/exercise omen. -  This simplifies everything for when that 140 character tweet with #breakingnews #YOU #OMG #LocalNews #CNN and Picture become your next nightmare. 16
  16. 16. Mi/ga/on Adap/ng a CEMP to include interna/onal incidents is a great start to reducing the complexi/es on a response. It is a great step moving forward, but it does not stop there. Two other cri/cal items needed include: -  Required interna/onal travel insurance -  Required interna/onal travel registra/on 17
  17. 17. Mi/ga/on Interna/onal Travel Assistance/Insurance -  Difference between the two but s/ll require an ins/tu/on response (response levels) -  Logis/cal/opera/onal resource that partners with incident command Travel Registry -  Provides a major part of your situa/onal awareness. Where to look at what’s happening and who is there. -  If you do not have have one, start with a simple Google form. -  Each ins/tu/on will have their own unique challenges with a travel registry. 18
  18. 18. Preparedness Two categories of preparedness- the traveler and the ins/tu/on. Focusing on the ins/tu/ons preparedness. -  24/7 Interna/onal Emergency Number for travelers to call -  Resources for the Duty Officer §  Interna/onal dialing phones (including EOC) §  Interna/onal financial purchasing capabili/es -  Cross Training and Exercises §  Use any incident you train for now, just move its loca/on overseas 19
  19. 19. Response Interna/onal incidents are just like local incidents when you are in the Emergency Opera/ons Center (EOC). They are outside, just thousands of miles away! Use the EOC as it was designed to do, respond to emergencies. This creates consistency, provides you the resources needed and supports the current and future investments in training/exercise, equipment and personnel in responding to any incident. 20
  20. 20. Recovery Does the CEMP discuss a recovery plan? -  If so, add an interna/onal annex Things to consider -  Traveler’s return to family and campus post incident -  Campus vigil or other local event (need to deal with this during incident as well) -  PTSD for travelers, local employees and responders (amount of hours and stress) -  Financial accountability Amer Ac/on Review (needs to take place quickly) 21
  21. 21. Summary 22
  22. 22. Contact Pascal Schuback, CEM, MPH pascal@schuback.com 206.414.8799 @schuback | pascal.schuback.com 23

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