Using technology to ease your workload


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Are you an AHPERED ED wishing there were solutions to help you get more accomplished in less time? If so, this presentation is for YOU!

You'll learn about many tools gathered from NCAAHPERD ED Dr. Ron Morrow. Put your AHPERD's association in the next gear with these fantastic productivity increasing resources!

Presented by Executive Director Dr. Ron Morrow, of the North Carolina Alliance for Athletics, Health, Physical Education, Recreation, and Dance (NCAAHPERD).


Established in 1921, the North Carolina Alliance for Athletics, Health, Physical Education, Recreation, and Dance (NCAAHPERD) is a professional organization and advocacy group for North Carolina's more than 3,000 educators in motion.


In 2007, NCAAHPERD launched In-School Prevention of Obesity and Disease (IsPOD) , a multi-faceted system designed to combat the surge in childhood obesity while raising awareness about the importance of quality physical education. IsPOD is supported via a $3.6 million grant from the Kate B. Reynolds Charitable Trust and grants from the NC Health and Wellness Trust Fund and the Blue Cross Blue Shield Foundation of North Carolina.


Visit and Contact us via email at or call 888-840-6500.

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Using technology to ease your workload

  1. 1. Using Technology to Ease Your Workload<br />Dr. Ron Morrow<br />NCAAHPERD <br />Executive Director<br />
  2. 2. HIRE A STAFF!<br />
  3. 3.
  4. 4. EXECUTIVE DIRECTOR’S DUTIES<br /><ul><li>Data Entry/Management
  5. 5. Accounting
  6. 6. Member Recruitment
  7. 7. Member Retention
  8. 8. Communication </li></li></ul><li>TIME SPENT ON DUTIES<br />
  9. 9. Communications<br />Members, Boards, Committees<br />District AAHPERD, AAHPERD<br />Legislators, Partners<br />Newsletter, Journal<br />Convention Exhibitor<br />Convention Attendees/Presenters<br />
  10. 10. Accounting<br />Membership<br />Convention <br />Non-convention Programming Merchandize sales<br />Joint Projects<br />Money Management<br />
  11. 11. Data Entry<br />Membership Info, Expiration Date<br />Renewal Attend Convention pay/oweUpdate emails, schools, marriages/divorces , Addresses<br />
  12. 12. Member Recruitment<br />Students<br />College/University mailing list<br />New professionals<br />Professionals <br />List from State Department<br />List from Research Service<br />
  13. 13. Member Recruitment<br />Graduate<br />List from College/University <br />Graduate Students College/University<br />mailing list<br />Retirees <br />Retirees Network<br />
  14. 14. Member Retention<br />Member satisfaction survey<br />Member renewal notice, reminders <br />Monthly newsletters<br />Quality Journal - proud to be published Convention Evaluations<br />Special Programs Evaluations<br />
  15. 15. TIME SPENT ON DUTIES<br />
  16. 16.
  17. 17.
  18. 18. aMember<br />
  19. 19. aMember PRO   <br />Features<br /><ul><li>Automated signups and expirations
  20. 20. Can be used with any payment system
  21. 21. The signup form fields checked for completeness.
  22. 22. Can protect any files/directories.
  23. 23. Unlimited number of products (membership types), each with own price
  24. 24. Automated account expiration handling. </li></li></ul><li><ul><li> Memberships are automatically terminated after expiring, can visit member profile pages and renew
  25. 25. E-mails: the username/password to the member after signup; (before or after – configurable) their membership expires; when they didn’t complete payment
  26. 26. Members are able to change/edit their profile information, such as name, school, phone number, address, email and password
  27. 27. Can send password by email for members who forgot their username and/or passwords </li></li></ul><li>Admin side features<br /><ul><li> Powerful Admin control panel.
  28. 28. E-mail blast to all of your members, expired members or certain member segment, i.e. undergraduate students.
  29. 29. Search members by username, name, email, membership type.
  30. 30. Manually add members with desired start & expiration date
  31. 31. Customizable reports </li></li></ul><li>Supported Payment Methods<br />60+ third party payment processors supported - full list here<br /><ul><li> All credit cards - VISA - MASTERCARD - AMERICAN EXPRESS - DISCOVER +
  32. 32. PAYPAL
  33. 33. Free – to allow free signup w/special coupon code
  34. 34. Moderated Free – admin must approve accounts
  35. 35. Offline payments: ex.: Western Union, Money Order, offline checks </li></li></ul><li>Additional Information<br /><ul><li>Web-based installation
  36. 36. Completely MySQL driven, customizability , Smarty templates.
  37. 37. Unlimited flexibility, Adding unlimited number of custom fields.
  38. 38. Ability to assign validity checks for new fields. </li></li></ul><li>Additional Information<br /><ul><li>Database is completely compatible between versions – easy upgrade
  39. 39. Easy integration with your existing site solutions
  40. 40. Legal right to delete links to CGI-Central from installed aMember
  41. 41. Free Support (Trouble-Tickets system, guarantee answer within 24 hours)
  42. 42. Free Installation </li></li></ul><li>
  43. 43. Cvent<br />
  44. 44. FEATURES<br />Event Registration Event Email Marketing<br />Secure Online Payment Processing Contact Management<br />Custom Event Websites Event Reporting<br />Event Budget Management Event Calendar<br />
  45. 45. FEATURES<br />Event Data Security On-Site Functionality<br />Housing and Travel Management 508 Compliance<br />Event Workflow Management<br />Event Support & Training Professional Services<br />
  46. 46.
  47. 47. Accounting<br />
  48. 48. FEATURES<br /><ul><li> Create professional-looking invoices and forms
  49. 49. Easily find customer, vendor, and items
  50. 50. Track sales and expenses
  51. 51. Run reports and back up data
  52. 52. Send emails directly from QuickBooks
  53. 53. Send e-mail directly from QuickBooks using MS Outlook
  54. 54. Allow multiple users to work in QuickBooks at the same time</li></li></ul><li>FEATURES<br /><ul><li>Automatic classification of business expenses
  55. 55. Get frequently entered business expenses automatically classified
  56. 56. Download transactions from your financial institution directly into QuickBooks saving time on data entry and increase the accuracy of your financial records
  57. 57. Manage payroll & track key tax dates in the Payroll Center </li></li></ul><li>
  58. 58. COMMUNICATIONS<br />
  59. 59.
  60. 60.
  61. 61. QUESTIONS?<br />
  62. 62. QUESTIONS?<br />Contact:<br />Dr. Ron Morrow<br />NCAAHPERD<br />PO Box 27751<br />Raleigh, NC 27611-7751<br />919-833-1219<br /><br /><br /><br />