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Upcycling a Schol Comm Unit: Building Bridges with Creativity, Reallocations, and Limited Resources


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The Scholarly Communication Unit of the David L. Rice Library at the University of Southern Indiana started not with a bang, but with a lateral transition. Over the next two years, the unit has focused on creatively developing the themes of scholarly communication competencies within and outside the library despite limited resources, and this session will serve to highlight ways in which other libraries that are facing similar limitations can still provide quality services to their institutions. The knowledge and skills necessary to build the scholarly communication programs have been culled from across the library with strategic reconsideration of job lines and descriptions. Utilizing affordable professional development activities has deepened our ability to support scholarly communication activities on campus. The realignment of positions with existing personnel, has also enabled us to leverage existing relationships to produce outreach activities that include our faculty advocates. Similarly, the institutional knowledge within the library and our relationships across campus have allowed us to pursue a particularly creative approach to open access funding that does not require a new line of money from the university. Our approach to scholarly communication services has fundamentally been as a public service that requires innovative problem-solving in order to identify and enhance competencies within the library so that we can successfully take programs outside the library and strategically reallocate resources to build a Scholarly Communication Unit that serves our entire campus.

Peter Whiting
Scholarly Communication Librarian, University of Southern Indiana

Andrea Wright
Assistant Director and Head of Public Services, University of Southern Indiana

Published in: Education
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Upcycling a Schol Comm Unit: Building Bridges with Creativity, Reallocations, and Limited Resources

  2. 2. Objectives • Describe our unit development • Explore the opportunities and challenges of our approach • Provide a model that other resource-restricted institutions can adopt or adapt "Boy's t-shirt remade into a cushion" flickr photo by the green gables shared under a CC BY-NC-ND license
  3. 3. About USI • Public • 4-year • 11,000 students • Master’s College or University • Profession with some Arts & Sciences • Community Engagement
  4. 4. Structure NASIG Core Competencies for Scholarly Communication Librarians • Team Building • Background Knowledge • Technical Skills • Outreach & Instruction …and then putting it all together.
  5. 5. Team Building
  6. 6. What Is and What Could Be • Library structure re-evaluation • Realignment of existing personnel • Gaps "Spotted what looks like an upcycled helmet turtle for @unconsumption" flickr photo by .imelda shared under a CC BY-NC-ND license
  7. 7. Unit Approach • Faculty-Oriented • Public Service "Tusker Bottle Cap Basket ~ 2 of 5 photos" flickr photo by Urban Woodswalker shared under a CC BY-NC-ND license
  8. 8. Unit Workings • Weekly Unit Meetings • Biweekly Public Services Meetings • Balance to Strengths "Barry Manilow, One Voice Puzzle" flickr photo by McCoyCreations shared under a CC BY license
  9. 9. Team Building Blueprint • Utilize documentation such as strategic plans • Recognize the Schol Comm skills that exist in other library positions • Play to your strengths • Identify gaps
  10. 10. Background Knowledge
  11. 11. Andrea Wright • Public Services • Instruction and teaching librarian • Open access funding • Copyright • Institutional repository • Outreach and engagement "SFD3 (212)" by JOE WU is licensed under CC BY-NC-SA 2.0
  12. 12. Peter Whiting • Metadata/cataloging • Serials • Campus contacts • Scholarly Communication contacts in Indiana "New River Gorge Bridge" by mamamusings is licensed under CC BY-SA 2.0
  13. 13. How it ties together • Experience • Attributes • Background • Public services • Technical services • Librarianship "Burns Park foot bridge" by Write Pics is licensed under CC BY-NC-ND 2.0
  14. 14. Background Knowledge Blueprint • SPARC - • Open Access by Peter Suber - access • Copyright for Educators & Librarians Coursera Course - •OER: A Field Guide for Academic Librarians (2018) edited by Wesolek, Lashley, and Langley - • CopyrightX - • Creative Commons Certificate -
  15. 15. Technical Skills
  16. 16. Finding and Implementing an Institutional Repository • IR Implementation Team Scope The Institutional Repository (IR) Task Force will examine viable IRs options, evaluate and select an IR platform, and develop core IR polices and guidelines to facilitate a successful launch • IR Implementation Team Goal Have an institutional repository formally launched by Open Access Week 2019
  17. 17. IR Team – Fall 2019 • Toyota's Secret: The A3 Report • Rubric development • General demo feedback form • Platforms identified • Demos • Recommendation "IX2A4954" BY GKPHOTO01 IS LICENSED UNDER CC BY-NC-SA 2.0
  18. 18. IR Team – Spring 2019 • Branding and logo • Implementation with Atmire • Sandbox • Submission agreement • IR Guidelines and FAQ • Outreach on campus
  19. 19. Technical Skills Blueprint • Network with other Schol Comm Librarians • Use the complementary knowledge (IT, systems, metadata) and varied perspectives (end-user, novice, experienced) within your library • Making Institutional Repositories Work (2016) edited by Callicott, Scherer, and Wesolek - • Cornell University Library Repository Principles and Strategies Handbook - ry+Repository+Principles+and+Strategies+Handbook • Toyota’s Secret: The A3 Report by Shook -
  20. 20. Outreach & Instruction
  21. 21. Cleaning-up at Home • Library Website • LibGuides • Internal Communication "booctober29 (39)" flickr photo by bookjournals shared under CC BY-NC license
  22. 22. Plugging into the Grid • Spring Meeting • Committee and Council Meetings • College and Department Meetings "bookpufferpuffer (116)" flickr photo by bookjournals shared under a CCBY-NC license
  23. 23. Launching New Programs • Lunch and Learn • Copyright Course for Grad Students & Advisors • Publishing Support • OA Fund "booctober18th10 (59)" flickr photo by bookjournals shared under a CC BY-NC license
  24. 24. Outreach & Instruction Blueprint • Start within your library • Look for existing department or campus events • Prioritize topic coverage • Consider accessibility and equitability
  25. 25. Putting It All Together
  26. 26. Open Access Fund BACKGROUND KNOWLEDGE "Much of this knowledge is acquired through library and information curriculum, in non-library jobs, or is learned in other positions held in the library." • Existing USI funding options • Faculty Senate process • Open Evaluation Criteria
  27. 27. Open Access Fund TECHNICAL SKILLS "An active awareness of new technologies and the impact they have on a rapidly changing scholarly communication landscape …" • Application • Publication review form • Review process
  28. 28. Approval process Faculty Author •Completes the Application Form online Schol Comm Unit •Reviews Application Form •Completes the Publication Review Form Chair •Reviews Application and Publication Forms •Forwards Approval to Dean Dean •Reviews Forms and Chair Approval •Forward Approval to Provost Provost •Reviews Forms and Approvals •Confirms Approval to Faculty Author
  29. 29. Open Access Fund OUTREACH AND INSTRUCTION "The SCL is actively engaged with a rapidly-changing landscape that necessitates clear communication, advocacy, and outreach involving many different internal and external audiences." • Faculty Senate • Council of Chairs and Program Directors • College of Nursing and Health Professions
  30. 30. Open Access Fund TEAM BUILDING "The role of the SCL is fundamentally collaborative." • Provost’s Office • Liaison Librarians
  31. 31. Contact Us David L. Rice Library Scholarly Communication Unit Peter Whiting Andrea Wright 812-465-1280 This Photo by Unknown Author is licensed under CC BY-SA