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Sailing the Digital Serial Seas:Charting a New Course withCONTENTdmEve GrünbergFrancesca FrancisState Library of North Car...
Mandate of the Library and advent of digitalpublicationsFinding a digital content (or asset) managementsystemDifferent typ...
The Library’s mandate: Manage and preserve statepublications, respectively, in all formats forpermanent public access and ...
2003 – 60%+ state government information borndigitalNeed a way to manage digital contentDigital Management Program (DIMP) ...
Trial period: October 2006-February 2007We bought and designed the ship(but are renting the dock…)The (pre-)maiden voyage
Readying the shipGuidelines:Digital Collection DevelopmentDigitization PrioritiesGeneral MetadataMetadata for SerialsPrese...
Connexion Digital Import (i.e. CDI) = MARC(Connexion)  Qualified Dublin Core (CONTENTdm)SerialsMultiple digital file uplo...
How received:PDF (from agencies or converted)Routine searchingHow inventoried:Digital databasePinPoint HashCINCH does both...
Start in MARCCDI feature – attach the digital objectCrosswalk from MARC to Qualified Dublin Core –digital object (w/ metad...
CDI feature in Connexion
Serial record (Project Client view)ParentChildren
Serial record (public view)ParentChildren
As compared to monographic record(public view)
Library digitizes many of its own publications(including serials)Identify publications  digitizedIn houseInternet Archive...
DIMP/Internet Archive workflowDIMP(Library)InternetArchiveDigitizationTitles &MARCrecordsAdditionaldata(Z39.50protocol)Gra...
Large serial files are treated as monographs (serialstructure not created)Digitized files typically largerSome documents a...
Serials as monographs (public view)
Serial structure (parent and children) also used forcollection level recordsCollections:Have collective research value, bu...
Collection level record
Anchoring serials during title changesDigital materials tied to recordsThrowing traditional title changes overboardNew rec...
Our experience and feedback has shown us that it isvery difficult for the patrons to see the relationshipsand understand t...
Serial title changes
Creating serial records is a multi-step and complexprocessThe index runs in the background…or does it?Approving large file...
Smoother-running approval and indexingAbility to handle secure and large files like other filesBetter search engine: the w...
http://ncgovdocs.org/Sail to our port!
Contact informationEve Grünberg, State DocumentsCatalogereve.grunberg@ncdcr.govFrancesca Francis, Assistant StateDocuments...
Questions? Comments?
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Sailing the Digital Serial Seas: Charting a New Course with CONTENTdm

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The State Library of North Carolina is legally mandated to facilitate public access to publications issued by State agencies and manage the depository system. With the increase of born digital documents and the demand for electronic access, the State Library needed to find a way to support the systematic collection, preservation, and access to state information in digital formats. Focusing on finding repository solutions for digital state publications and based on comparisons among leading products, the library found CONTENTdm to be the best overall fit. With the continuing need to create MARC records for digital documents, CONTENTdm offered functionality to create compound objects for single documents as well as structured serials, providing one permanent URL either way. Working with born digital and digitized serials still presents certain challenges with workflows, providing access, and compensating for the differences between born digital and digitized formats. This presentation discusses the ups and downs of managing digital serials in CONTENTdm, how we do it, and why we do it from the perspective of a mid-size state government library.

Francesca Francis
Assistant State Documents Cataloger, State Library of North Carolina
Raleigh, NC
I assist in the cataloging of original publications created by the state agencies of North Carolina, metadata/class schema/authority creation and management, and catalog problem-solving with a small side of reference desk work at the Government & Heritage Library. Prior to my time at the State Library, I worked part-time on a reference desk in the Cumberland County library system. While living in the DC area, I served as the catalog librarian for the U.S. Census Bureau and worked on a shelf list project with the U.S. GPO. I got my start in the library field when I was selected to work as the cataloging assistant at the law library of Catholic University while earning my MLS. As you may be able to guess, I kind of have a thing for cataloging and providing access to information, whether I'm on deck or in the control room...although I kind of have a penchant for playing the "[wo]man behind the curtain."

Eve Grunberg
Documents Cataloger, State Library of North Carolina
I have been working at the State Library of North Carolina as a documents cataloger since 2006. I am responsible of cataloging everything published by state agencies regardless of the format. Working with differnet publications has given me a great deal of knowledge and experience with MARC cataloging rules and standards, different classification schemas, authority work, Library of Congress and OCLC cataloging tools, metadata standards, and the creation of controlled vocabularies.

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Sailing the Digital Serial Seas: Charting a New Course with CONTENTdm

  1. 1. Sailing the Digital Serial Seas:Charting a New Course withCONTENTdmEve GrünbergFrancesca FrancisState Library of North CarolinaNASIG 2013
  2. 2. Mandate of the Library and advent of digitalpublicationsFinding a digital content (or asset) managementsystemDifferent types of digital serials and how we workwith themChallenges and expectations“Sailing” aheadThe Manifest
  3. 3. The Library’s mandate: Manage and preserve statepublications, respectively, in all formats forpermanent public access and maintain a permanentdepository collection of all printed state documentsNorth Carolina State Documents Depository System(est. 1987) = Clearinghouse + depository librariesIdentify, collect, process, distribute, provide accessBackground
  4. 4. 2003 – 60%+ state government information borndigitalNeed a way to manage digital contentDigital Management Program (DIMP) study CONTENTdmQualified Dublin CoreAutomated metadata crosswalkingCustomizationDigital Archive for preservationDigital pubs, ho!
  5. 5. Trial period: October 2006-February 2007We bought and designed the ship(but are renting the dock…)The (pre-)maiden voyage
  6. 6. Readying the shipGuidelines:Digital Collection DevelopmentDigitization PrioritiesGeneral MetadataMetadata for SerialsPreservation MetadataPreservation and File Formathttp://digital.ncdcr.gov/cdm/about
  7. 7. Connexion Digital Import (i.e. CDI) = MARC(Connexion)  Qualified Dublin Core (CONTENTdm)SerialsMultiple digital file uploadSingle reference URLStructure (“parent” & “children”)Handling the cargo
  8. 8. How received:PDF (from agencies or converted)Routine searchingHow inventoried:Digital databasePinPoint HashCINCH does both!http://cinch.nclive.org/Cinch/CINCHdocumentation.pdfFinal prep:Renaming (using guidelines; unique, for preservation)Move to catalogingCargo type #1: Born digital
  9. 9. Start in MARCCDI feature – attach the digital objectCrosswalk from MARC to Qualified Dublin Core –digital object (w/ metadata) “drops” intoCONTENTdmSerials editingEdit metadata of parent  approve  indexEdit metadata of children  approve  indexTransporting from Connexion toCONTENTdm
  10. 10. CDI feature in Connexion
  11. 11. Serial record (Project Client view)ParentChildren
  12. 12. Serial record (public view)ParentChildren
  13. 13. As compared to monographic record(public view)
  14. 14. Library digitizes many of its own publications(including serials)Identify publications  digitizedIn houseInternet ArchiveCargo type #2: Digitized serials
  15. 15. DIMP/Internet Archive workflowDIMP(Library)InternetArchiveDigitizationTitles &MARCrecordsAdditionaldata(Z39.50protocol)Grabmetadata& objectsLoad object withmetadata thru ProjectClientSerial record
  16. 16. Large serial files are treated as monographs (serialstructure not created)Digitized files typically largerSome documents are thousands of pages longLoading times are too long, can freezeSolution:Load as single items (individual compound objects w/ fullmetadata)Add extra metadata field (serial title) to collocateIssue identifying information (i.e. year) added to titleSpecial link to search results of all issues in serial titleOversized cargo
  17. 17. Serials as monographs (public view)
  18. 18. Serial structure (parent and children) also used forcollection level recordsCollections:Have collective research value, but may not be worthcataloging alone (i.e. ephemeral)Share subject and/or agency information, other naturalrelationshipsMay or may not have a collective titleMiscellaneous cargo
  19. 19. Collection level record
  20. 20. Anchoring serials during title changesDigital materials tied to recordsThrowing traditional title changes overboardNew records for title changes as usual in MARCSingle record approach in digital collectionAdd all OCLC numbers, all titles (in other title field) on allrecords associatedSame link on all MARC records associatedExceptions: major changes to serial (i.e. titlemerged/separated, agency shift, content/focus)
  21. 21. Our experience and feedback has shown us that it isvery difficult for the patrons to see the relationshipsand understand the records if we use a multiplerecords approach to show the serial title changesWhen you think about your physical collection, theserials sit together seamlessly on the shelf regardlessof the title change; and so by using a one-recordapproach, digital serials can “sit together” in thedigital collectionWHY???
  22. 22. Serial title changes
  23. 23. Creating serial records is a multi-step and complexprocessThe index runs in the background…or does it?Approving large files (the sea monsters of thecollection)Coordinating workflows with othersDeleting/replacing serial issues, or: whoops, we brokethe structureTurning monographs into serialsRiding the waves: Challenges withCONTENTdm
  24. 24. Smoother-running approval and indexingAbility to handle secure and large files like other filesBetter search engine: the white whaleRelevant resultsAlphabetical/chronological orderHow much cargo can this ship hold? Finding the limitsof an “unlimited” collection (and patching the leaks)Sailing ahead: Our wish list
  25. 25. http://ncgovdocs.org/Sail to our port!
  26. 26. Contact informationEve Grünberg, State DocumentsCatalogereve.grunberg@ncdcr.govFrancesca Francis, Assistant StateDocuments Catalogerfrancesca.francis@ncdcr.gov
  27. 27. Questions? Comments?

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