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Bridging the Gap: Sustaining Publication of a Newly Created Undergraduate Research Journal

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Melissa Johnson, MLIS, MA
Assistant Professor
Assistant Director of Reference & Education Services
University Libraries, Reese Library
AUGUSTA UNIVERSITY

Once the excitement of creating a new journal has waned and publication has begun, a new challenge arises in sustainability. Augusta University first published their undergraduate research journal, Arsenal, through their institutional repository managed by the University Libraries in 2016. The Arsenal (ISSN 2380-5064 online) is a peer-reviewed, open-access interdisciplinary publication that is dedicated to publishing manuscripts resulting from Augusta University undergraduate research. Each paper published in the Arsenal undergoes a peer review process facilitated by the journal‘s Student Editorial Review Board and must be approved by an appointed faculty reviewer in the paper’s respective discipline. It is a student-run journal sponsored by the Center for Undergraduate Research & Scholarship (CURS) and published and managed by the University Libraries. The Arsenal serves as a great impetus for developing careers of nascent researchers.

Since the journal’s first publication in 2016, however, several unanticipated factors arose that have influenced continued publication. Some of these factors include changes on the student editorial board, faculty turnover, research agendas for mentoring faculty, and IRB requirements. Librarians from Augusta University will discuss some of the challenges that arose since initial publication and how the library adapted to these challenges. They will also discuss ways the library is bridging gaps to ensure continued publication of the journal, such as increasing marketing and promotion of the Arsenal to faculty and students, as well as developing further relationships with student organizations to ensure the Arsenal’s student-centered focus.

Published in: Education
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Bridging the Gap: Sustaining Publication of a Newly Created Undergraduate Research Journal

  1. 1. Bridging the Gap: Sustaining Publication of a Newly Created Undergraduate Research Journal Melissa E. Johnson, MLIS, MA Assistant Director of Reference & Education Services Jennifer Putnam Davis, MLIS, MA Scholarship and Data Librarian Sandra Bandy, MLS, AHIP Assistant Director for Content Management NASIG 2019 Pittsburgh, PA June 7, 2019
  2. 2. Agenda Terminology Survey Attendees Value of Student Publishing Other Universities’ Journals Challenges Future Directions Discussion
  3. 3. Terminology CURS – Center for Undergraduate Research & Scholarship The Arsenal - Open Access - Peer Reviewed - Undergraduate - Research Journal
  4. 4. Value of Student Publishing  Entering into a (discipline-based) research community  Intellectual value to students of writing and rewriting in a public forum.  Seeing the student as a producer of knowledge.  Faculty & student engagement outside of the classroom  The value of making student research public. (Hart 2012, 5-7)
  5. 5. Creating the Arsenal Library (Editors) Faculty Review Board Student Authors Student Review Board
  6. 6. Other Universities with URJs
  7. 7. University of North Georgia Current Issue 2017 Next Issue 2020
  8. 8. Collaboration and Teamwork Library: Kim Mears & Melissa Johnson On the Shoulders of Giants (Student Organization): Khadijah Alexander CURS: Abigail M. Drescher, Program Coordinator 2015
  9. 9. Retrieved from https://www.onlinemathlearning.com/momentum.html
  10. 10. https://augusta.openrepository.com/handle/10675.2/561321
  11. 11. 2015 • University Name Change • Faculty Apprehension • Insufficient Submissions • Submission for updates • Changing Publication Boards • Graduating Students 2019 • Faculty Apprehension • IRB • Insufficient Submissions • Submission Format • Changing Publication Boards • Graduating Students • Changing Repository Platforms • Email Issues • DOI – CrossRef Subscription Challenges Then and Now
  12. 12. Retrieved from https://www.seek.com.au/career-advice/what-should-you-research-before-an-interview • General apprehension for Open Access • Students assisting professors with their own research • Faculty do not want undergraduate publishing on their research Faculty Apprehension
  13. 13. • Agreement with IRB to conduct research for classes • Not allowed to publish results • 1 Submission for Sociology Class - rejected IRB
  14. 14. • Vol 1, No 1 (Fall 2016) 3 articles published • Vol 1, No 2 (Spring 2017) 2 articles published • Vol 2, No 1 (Spring 2018) 1 article (Honors Thesis) • Vol 3, No 1 (Not published) 4 articles in review Insufficient Submissions
  15. 15. Submission Format Art classes – drawings • Separate AI files • Convert to pdf Physics Paper • Latex • Maintains format esp. for equations, symbols, and figures
  16. 16. Change in Personnel Students Library Faculty CURS Faculty Review Board
  17. 17. Image retrieved from <a href="https://www.freepik.com/free-photos-vectors/school">School vector created by rawpixel.com - www.freepik.com</a>
  18. 18. Platform Change https://augusta.openrepository.com/handle/10675.2/561321
  19. 19. Article #1 Article #2 Article #3
  20. 20. Email • Joint email account • 4 Users • Checking email • Sending emails without signing individually (Editorial Board) • No record of sent email
  21. 21. DOI – Crossref Subscription • DOI system provides a technical and social infrastructure for the registration and use of persistent interoperable identifiers, called DOIs, for use on digital networks” (DOI.org) • Funding for CrossRef (registration agency) was previously obtained from Institute of Public and Preventive Health • Seek funding for CrossRef subscription or use another registration agency
  22. 22. Collaboration and Teamwork Library: Kim Mears & Melissa Johnson On the Shoulders of Giants (Student Organization): Khadijah Alexander CURS: Abigail M. Drescher, Program Coordinator Library: Melissa Johnson & Jennifer Putnam Davis CURS: Julia Hartman, Director 2015 2019
  23. 23. http://sbecouncil.org/2016/10/13/gap-analysis-6-americas-lost-jobs/
  24. 24. Future Directions 2015 vs. 2019 • Directory of Open Access Journals (DOAJ) • Faculty Buy-In • Marketing • Subscription Notifications • Directory of Open Access Journals (DOAJ) • Faculty Buy-In • Marketing • Catalog entry from Council on Undergraduate Research (CUR)™
  25. 25. Bridging the Gap http://www.wherestrevor.com/2011/10/butt-memorial-bridge-augusta-georgia.html
  26. 26. • Flyer for all faculty • Students stuff boxes w/in departments • Email reminders to all faculty • Especially target new faculty • Provided in New Faculty Orientation • CURS Newsletter Marketing
  27. 27. 2019 Reorganization of CURS New Director New Ideas
  28. 28. Newsletter - Promoting Arsenal
  29. 29. Increased Student Involvement • ClubFest (Recruit Students) • Piggy-backing on Honors Theses • PKP presentation abstracts • PKP Special Issue • Undergraduate Research Award • CURS Student Interns
  30. 30. Future Collaboration and Teamwork Students Faculty LibraryCURS
  31. 31. References Appalachian State University Department of History, “History Matters: An Undergraduate Journal of Historical Research,” Appalachian State University, accessed June 28, 2016, http://historymatters.appstate.edu/ Association of American Colleges & Universities. (2019). “About LEAP,” accessed June 2, 2019, https://www.aacu.org/leap Center for Undergraduate Research Opportunities, “Journal for Undergraduate Research Opportunities (JURO),” University of Georgia, accessed May 28, 2019, http://juro.uga.edu/index.html Center for Undergraduate Research and Creative Activities, “Papers & Publications,” University of North Georgia, accessed May 28, 2019, http://digitalcommons.northgeorgia.edu/papersandpubs/ Doi, (2018). “The DOI System,” accessed June 2, 2019, http://DOI.org Furman University Mathematics Department “The Furman University Electronic Journal of Undergraduate Mathematics,” Furman University, accessed June 2, 2019, http://scholarexchange.furman.edu/fuejum/ Greer, K. & McCann, S. (2018). Everything online is a website: Information format confusion in student citation behaviors. Communications in Information Literacy, 12(2), 150-165. Hart, D. A. (2012). How to Start an Undergraduate Research Journal, Washington, DC: Council on Undergraduate Research. Office of Student Media, “The Tower Undergraduate Research Journal,” Georgia Institute of Technology, accessed May 28, 2019, http://gttower.org/ University of Pittsburgh Kenneth P. Dietrich School of Arts and Sciences, “Forbes & Fifth,” University of Pittsburgh, accessed June 2, 2019, http://forbes5.pitt.edu/ojs/index.php/forbes5
  32. 32. Questions/Discussion
  33. 33. Contact Info Melissa E. Johnson, mjohns69@augusta.edu Jennifer Putnam Davis, jdavis14@augusta.edu Sandra Bandy, sbandy@augusta.edu

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