Successfully reported this slideshow.
There’s a signpost up ahead…recognizing and dealing with project warning signsFebruary 2011<br />J. LeRoy Ward, PMP, PgMP<...
There’s a signpost up ahead…recognizing and dealing with project warning signsFebruary 2011<br />J. LeRoy Ward, PMP, PgMP<...
Group Grope--The Modern Day “Bad News Bears”<br />These guys are really pessimistic!<br />
Warning signs--what do they really tell us?<br />
They tell us about the future..there are many ways to see the future<br />
And then, there’s “A Most Unusual Camera”<br />
And then, there’s “A Most Unusual Camera”<br />
And then, there’s “A Most Unusual Camera”<br />
Where did he go?  Where would YOU go with this camera?<br />Where did he go?  Where would YOU go with this camera?<br />
To the race track where else?<br />To the race track, where else?<br />
How do PMs’ & organizations do it then?<br />
By looking in the rearview mirror at their troubled past!<br />
They provide a mechanism, or “help” to avoid future problems<br />Project health checks<br />Risk reviews<br />Project rev...
Our approach to “helping” people is critical<br />Oh NO!  The<br />$#%@ auditors are coming!!<br />
Because “help,” like beauty, is in the eye of the beholder<br />Ah ha! here’s a “t” they didn’t cross!<br />
What a Project Health Check should not be seen as….<br />Bring in the next PM!<br />Project Manager<br />goes here<br />
Project Health Checksand Reviews<br />What warning signs do we look for?<br />How should we conduct the “exam”?<br />What ...
What warning signsdo you look for?<br />Many, many lists<br />What list is right for you?<br />Signs categorized in 5 broa...
Project Control<br />
Project Control<br />TIME<br />COST<br />SCOPE<br />1<br />1<br />Achievement of project tasks on time & to agreed quality...
Project Control<br />1<br />1<br />Achievement of project tasks on time & to agreed quality<br />Actual project costs  wit...
Compliance<br />
Compliance<br />2<br />Focus on process & deliverables and not on outcomes<br />What value does this have?<br />
Copyright ESI March 2010 | Confidential - Internal Distribution<br />Validating the business case<br />
Validating the business case..or what were we thinking?<br />3<br />Projects done for many reasons<br />Increase customer ...
Validating the business case..or what were we thinking?<br />3<br />Projects done for many reasons<br />Increase customer ...
Risk Management<br />
Risk Issues<br />4<br />Leap of faith? A chance? <br />A calculated risk?<br />A leap of faith, a chance, a calculated ris...
I’m taking a calculated risk…I hope!!<br />Risk management process<br />Risk response plan<br />Top ten risks<br />Risk re...
The Human Factor<br />
Suppliers<br />Government<br />THE ORGANIZATION<br />Top Management<br />Boss<br />Project Sponsor<br />PROJECT MANAGER<br...
Everyone won’t get along all the time…but<br />
We should all be heading in the same direction.<br />
Let’s summarize…<br />Project control<br />Compliance <br />Business case validation<br /> Risk issues<br /> The “Human Fa...
1. <br />2.<br />3.<br />4.<br />5.<br />What categories<br />would you add?<br />
Conducting the “exam”<br />This won’t hurt a bit- (except for my bill!)<br />Who does it?<br />PM for small projects<br />...
Conducting the “exam”<br />This won’t hurt a bit- (except for my bill!)<br />Who does it?<br />PM for small projects<br />...
What do we do with the results?<br />Report findings to:<br />Project Manager<br />Project Team<br />Project Sponsor<br />...
When should we “pull the plug”?<br /><ul><li>Business objectives can’t    be met w/in time/cost/budget </li></li></ul><li>...
Other alternatives have better ROI</li></li></ul><li>When should we “pull the plug”?<br /><ul><li>Business objectives can’...
Other alternatives have better ROI
Business objectives have been OBE</li></li></ul><li>We’re sick of throwing money down a rat hole!<br />
Compare these categories and approaches for dealing with warning signs with those in your project<br />In fact, do you hav...
But life is funny….<br />
One last thought…<br />Project <br />warning signs<br />are all about<br />avoiding the<br />“imponderables”<br />
One last thought…<br />
One last thought…<br />Honey, I’ll be late for dinner!<br />
Thanks for listening!<br />J. LeRoy Ward, PMP, PgMP<br />www.linkedin.com/in/leroyward <br />lward@esi-intl.com<br />
Upcoming SlideShare
Loading in …5
×

Ward.le roy

14,341 views

Published on

Published in: Business, Technology
  • Be the first to comment

  • Be the first to like this

Ward.le roy

  1. 1. There’s a signpost up ahead…recognizing and dealing with project warning signsFebruary 2011<br />J. LeRoy Ward, PMP, PgMP<br />Executive Vice President<br />lward@esi-intl.com<br />Used with permission<br />
  2. 2. There’s a signpost up ahead…recognizing and dealing with project warning signsFebruary 2011<br />J. LeRoy Ward, PMP, PgMP<br />Executive Vice President<br />lward@esi-intl.com<br />
  3. 3. Group Grope--The Modern Day “Bad News Bears”<br />These guys are really pessimistic!<br />
  4. 4. Warning signs--what do they really tell us?<br />
  5. 5. They tell us about the future..there are many ways to see the future<br />
  6. 6. And then, there’s “A Most Unusual Camera”<br />
  7. 7. And then, there’s “A Most Unusual Camera”<br />
  8. 8. And then, there’s “A Most Unusual Camera”<br />
  9. 9. Where did he go? Where would YOU go with this camera?<br />Where did he go? Where would YOU go with this camera?<br />
  10. 10. To the race track where else?<br />To the race track, where else?<br />
  11. 11. How do PMs’ & organizations do it then?<br />
  12. 12. By looking in the rearview mirror at their troubled past!<br />
  13. 13. They provide a mechanism, or “help” to avoid future problems<br />Project health checks<br />Risk reviews<br />Project reviews<br />Project audits<br />
  14. 14. Our approach to “helping” people is critical<br />Oh NO! The<br />$#%@ auditors are coming!!<br />
  15. 15. Because “help,” like beauty, is in the eye of the beholder<br />Ah ha! here’s a “t” they didn’t cross!<br />
  16. 16. What a Project Health Check should not be seen as….<br />Bring in the next PM!<br />Project Manager<br />goes here<br />
  17. 17. Project Health Checksand Reviews<br />What warning signs do we look for?<br />How should we conduct the “exam”?<br />What do we do with the results?<br />
  18. 18. What warning signsdo you look for?<br />Many, many lists<br />What list is right for you?<br />Signs categorized in 5 broad areas<br />1. Project control<br />2. Compliance <br />3. Business case validation<br />4. Risk issues<br />5. The “Human Factor” <br />
  19. 19. Project Control<br />
  20. 20. Project Control<br />TIME<br />COST<br />SCOPE<br />1<br />1<br />Achievement of project tasks on time & to agreed quality<br />Actual project costs within those budgeted<br />Resources being allocated as planned<br />
  21. 21. Project Control<br />1<br />1<br />Achievement of project tasks on time & to agreed quality<br />Actual project costs within those budgeted<br />Resources being allocated as planned<br />
  22. 22. Compliance<br />
  23. 23. Compliance<br />2<br />Focus on process & deliverables and not on outcomes<br />What value does this have?<br />
  24. 24.
  25. 25.
  26. 26.
  27. 27.
  28. 28. Copyright ESI March 2010 | Confidential - Internal Distribution<br />Validating the business case<br />
  29. 29. Validating the business case..or what were we thinking?<br />3<br />Projects done for many reasons<br />Increase customer sat. <br />Enhance efficiencies<br />Avoid costs<br />Increase revenue<br />Bring new products to market<br />Why Bad Projects are Hard to Kill, <br />Isabelle Royer, HBR Feb. 2003<br />
  30. 30. Validating the business case..or what were we thinking?<br />3<br />Projects done for many reasons<br />Increase customer sat. <br />Enhance efficiencies<br />Avoid costs<br />Increase revenue<br />Bring new products to market<br />Do we even have a business case?<br />Is the business case still valid?<br />Why Bad Projects are Hard to Kill, <br />Isabelle Royer, HBR Feb. 2003<br />
  31. 31. Risk Management<br />
  32. 32. Risk Issues<br />4<br />Leap of faith? A chance? <br />A calculated risk?<br />A leap of faith, a chance, a calculated risk?<br />
  33. 33. I’m taking a calculated risk…I hope!!<br />Risk management process<br />Risk response plan<br />Top ten risks<br />Risk reviews<br />Issue management<br />
  34. 34. The Human Factor<br />
  35. 35. Suppliers<br />Government<br />THE ORGANIZATION<br />Top Management<br />Boss<br />Project Sponsor<br />PROJECT MANAGER<br />Project Staff<br />Colleagues<br />Functional <br />Managers<br />Internal Clients<br />Subcontractors<br />External Clients<br />
  36. 36. Everyone won’t get along all the time…but<br />
  37. 37. We should all be heading in the same direction.<br />
  38. 38. Let’s summarize…<br />Project control<br />Compliance <br />Business case validation<br /> Risk issues<br /> The “Human Factor” <br />
  39. 39. 1. <br />2.<br />3.<br />4.<br />5.<br />What categories<br />would you add?<br />
  40. 40. Conducting the “exam”<br />This won’t hurt a bit- (except for my bill!)<br />Who does it?<br />PM for small projects<br />Independent party for large, complex projects<br />
  41. 41. Conducting the “exam”<br />This won’t hurt a bit- (except for my bill!)<br />Who does it?<br />PM for small projects<br />Independent party for large, complex projects<br />When?<br />Regular intervals <br />End of milestone or major phase<br />Occurrence of significant event<br />
  42. 42. What do we do with the results?<br />Report findings to:<br />Project Manager<br />Project Team<br />Project Sponsor<br />Steering Committee<br />Health Checks/Reviews result in “follow up” activity<br />May initiate full project evaluation<br />
  43. 43. When should we “pull the plug”?<br /><ul><li>Business objectives can’t be met w/in time/cost/budget </li></li></ul><li>When should we “pull the plug”?<br /><ul><li>Business objectives can’t be met w/in time/cost/budget
  44. 44. Other alternatives have better ROI</li></li></ul><li>When should we “pull the plug”?<br /><ul><li>Business objectives can’t be met w/in time/cost/budget
  45. 45. Other alternatives have better ROI
  46. 46. Business objectives have been OBE</li></li></ul><li>We’re sick of throwing money down a rat hole!<br />
  47. 47. Compare these categories and approaches for dealing with warning signs with those in your project<br />In fact, do you have such guidance in your project?<br />Your “homework” assignment<br />
  48. 48. But life is funny….<br />
  49. 49. One last thought…<br />Project <br />warning signs<br />are all about<br />avoiding the<br />“imponderables”<br />
  50. 50. One last thought…<br />
  51. 51. One last thought…<br />Honey, I’ll be late for dinner!<br />
  52. 52. Thanks for listening!<br />J. LeRoy Ward, PMP, PgMP<br />www.linkedin.com/in/leroyward <br />lward@esi-intl.com<br />

×