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Digitally Collaboratingwith Multi-center TeamsRodney GrubbsNASA DTV Program Manager
Work TogetherCollaborate—  Verb  To work with another or others on a join project  Latin words “together” & “labor”       ...
Context for this discussion On-line digi-collaboration for multi-center teams, projects and working groups     Internal NA...
Typical Multi-center TeamIncludes civil servants and contractors & mayinclude members from “non-center” centers likeSTScIT...
Key Collaboration Toolsets Shared documents Blogs & Comments Announcements Calendar Discussions Real-time notifications Li...
Core Functional FeaturesTeam members won’t go to multiple web sites to keep up withactivities & discussions    One site to...
Why email doesn’t workConversation threads become impossible to followDifficult to capture the content for later useCan be...
Aren’t there a lot of      collaboration tools               available?Public collaboration tools are just that—public!   ...
Does anything NASA has    available work?  Sharepoint     Which version?     Multiple implementations across the Agency  N...
Ideal Digi-CollaborationAn adhoc interactive collaborative network wheremembers can find:   Announcements & Calendar   Doc...
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
Rodney Grubbs MSFC EO50
If I were KingOne ID management system for all centers, JPL and the institutesOne team collaboration tool available Agency...
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Grubbs teams and digital collaboration pmc2012

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Grubbs teams and digital collaboration pmc2012

  1. 1. Digitally Collaboratingwith Multi-center TeamsRodney GrubbsNASA DTV Program Manager
  2. 2. Work TogetherCollaborate— Verb To work with another or others on a join project Latin words “together” & “labor” Rodney Grubbs MSFC EO50
  3. 3. Context for this discussion On-line digi-collaboration for multi-center teams, projects and working groups Internal NASA collaboration Solving problems and getting real work done Dialogue, knowledge capture and sharing An adhoc interactive collaboration network Like being able to have those sidebar discussions that are so fruitful at meetings, but on your own time, and you can choose when to engage or when to just drop in and listen Not discussing public social media like Twitter, Facebook, Google +, Linkedin and so on Not discussing instant messaging, desktop video teleconferencing, desktop sharing, or using Google Voice or Skype to make a phone call Rodney Grubbs MSFC EO50
  4. 4. Typical Multi-center TeamIncludes civil servants and contractors & mayinclude members from “non-center” centers likeSTScITeam’s power and usefulness comes fromfrequent information sharing and asking for helpSome content can be very esoteric to small sub-sets of the larger groupEveryone has other “day jobs” and need flexibilityto engage with the team Rodney Grubbs MSFC EO50
  5. 5. Key Collaboration Toolsets Shared documents Blogs & Comments Announcements Calendar Discussions Real-time notifications Links Images Rodney Grubbs MSFC EO50
  6. 6. Core Functional FeaturesTeam members won’t go to multiple web sites to keep up withactivities & discussions One site to to rule them all, One site to find them, One site to bring them all and in that site to bind them!Log-in needs to be simple—Utilize the same username/passwordsystem they have to use for other applicationsSite navigation needs to be simple and obvious Don’t make the site look like your org chart!Need to be able to log into the site from outside the NASA networkNeeds to work on a variety of browsers, mobile devices, PC & MacNeed notifications and RSS capability so team members can keep upwith and engage in on-going conversations Rodney Grubbs MSFC EO50
  7. 7. Why email doesn’t workConversation threads become impossible to followDifficult to capture the content for later useCan be impossible to make sure everyone participates!Attachments can get dropped and version managementcompromisedExample: Email goes out to a mail list Fred on the mail “list replies all” to original note but adds Susan John on the mail list “replies all” to original note and adds Sally Susan and Sally “reply all” but neither sees the other’s response! And so it goes….. Meanwhile there’s a good chance a bunch of other people don’t care and get tired of having all these emails back and forth Rodney Grubbs MSFC EO50
  8. 8. Aren’t there a lot of collaboration tools available?Public collaboration tools are just that—public! Not the place for discussing possible policy development or other topics that would get in the way of competitive procurements Confuses the public Rabbit holesToo many tools & web sites mean communicationclutter Yammer for instant “Twitter” types of communication NASA Spacebook for “Facebook” types of communication Wikis for document sharing Blog sites for blogs & comments Rodney Grubbs MSFC EO50
  9. 9. Does anything NASA has available work? Sharepoint Which version? Multiple implementations across the Agency NASA SpaceBook eTouch/Portal Wiki NASA Yammer Good Twitter/Discussion tool but not much else…. MSFC ExploreNet Great tool but limited to MSFC Google Spaces Pilot ICE NX, NASA Forward, Alfresco, Git, Windchill and who knows what else!?! Rodney Grubbs MSFC EO50
  10. 10. Ideal Digi-CollaborationAn adhoc interactive collaborative network wheremembers can find: Announcements & Calendar Documents Blogs and/or discussions Links Images and videosSingle Sign-onNotifications and/or RSSSearch Engine Rodney Grubbs MSFC EO50
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  21. 21. If I were KingOne ID management system for all centers, JPL and the institutesOne team collaboration tool available Agency-wide Available off the NASA network Core functionalities Announcements Calendar Blog/Discussion boards Links Wiki/Document sharing Image viewer Search Engine Useful push notificationsAugment collaboration tool with Yammer, instant messaging, desktop sharing (webex) anddesktop teleconferencingMaybe we could start by updating NASA STD 2819, “Collaborative Tools Standards” Rodney Grubbs MSFC EO50

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