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Punjab University Library (Internship Report) 2014


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Punjab University Library (Internship Report) 2014

  1. 1. Contents  Punjab University Library  Overview of Library Collection  Preservation and Conservation Section  United Nation & Govt. Publication Section  Acquisition Section  Technical Section  Circulation Section  Oriental Section  Reference section  Serials Section  SWOT Analysis of Library Practicum  Recommendations  Conclusion
  2. 2. Internship Report Punjab University Library The Punjab University has a central Library, which is called “Punjab University Library”. The University of the Punjab library is one of the biggest libraries of “Asia”. It established in “1873” as “Punjab University College Library”. The Punjab University library remained in its old building at “Allama Iqbal Campus” up to “1988” and same year it was shifted to its present newly constructed building at “Quaid-e-Azam Campus”. The construction of the present building started in “1982” with a special grant of Federal government of “PRs. 15 million” and it was completed by “December 1986”. The building was handed over to the Chief Librarian in “September 1987”. The shifting work of the Library was started in “March 1988” and completed in “June 1988”. Punjab University library is the largest library of “Pakistan” having rich “rare material” and “special collection”. Millions of rupees are being spent to acquire up to date and relevant information sources (books and electronic format) being taught in the various department of the Punjab University. A large number of services based on “ICT’s” are being provided to library users.
  3. 3. Internship Report Overview of Library Collection Library started its collection development from a small personal collection to a huge collection of more than “5, 50, 00” volumes. This big collection includes a rich collection of more than “20, 000” valuable manuscripts and 26 personal collections. Library has about “80, 000” bound volumes of serials. It also has a subscription of application. It has subscription of databases. Library has a collection of more than “1273” microfilm roles” of rare material. A collection of more than “24, 500 CDs and DVDs” containing rich digital content are also offered to the user. (Islamic art gallery. Calligraphic paintings donated by Saeed Ahmed Bodla) Library has made its catalog database in the form of “OPACs” (online public access catalog). These catalogs are managed in “MLIMS” (Multilingual Library Information and management system) developed by “the professionals of Punjab University Library and I.T. Center”. Moreover, library has recently developed its own serial management system where automation is in process. Most of library collection is publically available and placed on open shelves.
  4. 4. Internship Report Preservation and Conservation Section Introduction:- It is located on the first floor. It has a large number of microfilms and CD-ROMs in its collection and read/write facilities of CD's/DVD's to fulfill the information needs of the University teachers, researchers and the students, etc. The subjects covered in the collection of microfilms are mostly related to social sciences and humanities. The microfilms of rare manuscripts in Arabic, Persian and Urdu are also available. There is large number of microfilms of rare newspapers and journals which have been kept to assist the researchers of Pakistan movement, Quaid-e-Azam, Allama Iqbal sand other political and social aspects of Pakistan. Photocopy machines are available to provide photocopies of rare material and preservation. Microfilm reader with printer is also available which facilitates the research scholars/users in the use of microfilm. For the preservation of the library material, a high speed scanner with the facility of microfilm scanning is added in the section. Also the project to convert microfilms into digital media is in process. The digitization facility is also available for large size material. Section has the responsibility of smooth functioning of electronic databases of books and journals in the University provided by the HEC. Collection:- Photocopy Machines Microfilms & Microfiches CD's/DVD's Scanning Machines Microfilm & Microfiches reader Printer Machines (Microfiche reader printer and Microfilm camera)
  5. 5. Internship Report Learning:- We learnt how to used different types of scanner including optical scanner, Flatbed Scanner and Automation document feeder. We learnt how to used Photocopy machine. We learnt how to used Camera for microfilm pic. We learnt how to used microfilms & microfiches readers. We learnt how to used different types of searching techniques. We learnt how to used Digital Library of Punjab University. We learnt about HEC digital library or Pakistan research repository. We learnt how to used Databases like as: (IEEE, Jstor,Emerald) We learnt how to used different websites        (Working on Optical scanner) Results:- In this section I perform and complete the following function and tasks We can scan Books in Optical scanner We can scan both as a document & as a picture in Flatbed scanner. We can get many picture through camera. We can Search different databases. We can search different websites. We have learned getting information different websites.
  6. 6. Internship Report United Nation & Government Publication Section Introduction:- This section is functioning at the first floor. Punjab University Library is a depositary Library of U.N. Publications. Under an agreement a nominal annual subscription is paid by the library and in response we receive the publications of U.N.O and its subordinate departments. There are about 25,000 United Nations publications and nearly 10,000 Indian and Pakistan government reports. The record of government publications, reports and United Nations publications is maintained in the acquisition section. After complete accessioning and cataloguing process, these are sent to this Section. The reading material has been arranged in classified order. The United Nations publications and government reports can be used as reference books within the premises. (United Nations and Reports Section. Shelve area) Collection:- UNO Reports Government Publication and reports (Indopak) Syndicate Proceeding Metric & F.A & B.A/ and M.A/ result gazettes Question Papers (B.A/ and M.A/ University Calendars
  7. 7. Internship Report Learning:- We did the shelving of the government publication of UNO and Pakistan, India (First Call #, than cutter #, than Accession #). We checked and arranged the Syndicates by years We checked and arranged the Gazettes by years (B.A/ and M.A/ We arranged the Old and New question Papers (B.A/ and M.A/ We checked the University calendars. We paste the monogram of the Publications We got different websites of United Nation. We learnt how to searched different websites of United Nation.      Results:- In this section We perform and complete the following function and tasks Now We know methods of shelving. Now We know arrangement of Syndicates this section. Now We know arrangement of Question Papers, Gazettes and calendars this section We can check the online websites of United Nation. We can paste the monogram of the Publications.
  8. 8. Internship Report Acquisition Section Introduction:- This unit is concerned with the selection and purchase of reading material in what so ever from it may be. Books are accessioned in this section. It keeps a complete and up-to-date record of such books and other reading materials. Books are purchased keeping in view the requirements of the University Faculty, the Students and the Research Scholars. These catalogues and lists are sent to the Heads of the concerned teaching departments for selection and approval of the reading material of their subjects. They select and approve the reading material for addition to the main library from these lists. After getting their approval, the titles approved are thoroughly checked with the library catalogue to avoid duplication. Special attention is paid to provide text books and research material to the library users. It also acquires rare manuscripts and microfilms, etc. Budget: - Reference Science Subjects Arts Subjects Oriental Pharmacy Law Commerce Education Budget2014-2015 Total Budget Allocation 1, 20, 00,000 10% 38% 29% 10% 7% 6% 5% 5% 12,00,000 41,04,000 31,32,000 10,80,000 7,56,000 6,48,000 5,40,000 5,40,000 3,00,000 2,00,000 25,00,000 Three Other Budget Pakistan Collections Manuscripts Text Book Collection
  9. 9. Internship Report Selection aids:- Local Publishers catalog Foreign publishers catalog Current lists Book exhibitions Newspapers Learning:- We did the activity in which I accessioned books in accessioned register and gave them their accession no. and learnt that the accession no of each book always different. We check the duplication in OPAC & Excel so that we will purchase only those books which we don’t have and I learnt that check duplication so that we avoid the duplication of books in the library collection  We entered the data on excel.  We made the purchase orders.  We also paste security chips and library log monograms on books and learnt that this also the necessary part of books Results:- In this section I perform and complete the following function and tasks:-  We can check the duplication on OPAC & Excel.  We can enter books in Accession register.  We can enter accession no. on books.  We can paste security chips, monograms, data slips and book pockets. (monograms)
  10. 10. Internship Report Technical Section Introduction:- After purchasing, accessioning and labeling of the reading material in the Acquisition section, it is sent to the cataloguing section for technical processing. Main responsibility of this section is to classify and catalogue the reading material. The reading material is being classified according to Dewey Decimal Classification Scheme. Library of Congress Subject Headings List is used for assigning subject headings. Catalog cards are prepared according to ALA Cataloging Rules. Multilingual Library and Information Management System (MLIMS) has been enabled used to enter data of English and Oriental Languages Readers consult the computerized catalogue for up-to-date information instead of manual catalogue. The OPAC terminals have been provided at ground and 1st floor with multilingual searching capabilities. (Sample of Card catalog) Learning:- We checked the duplication of the books and determined the subject of those which was new arrival in the library collection. After the determined of the subject classified that books according to DDC and gave cutter no according to cutter table. 
  11. 11. Internship Report  We did the activity of cataloging We made the three, four authors cards of books  We also done the work of classification on electronic DDC scheme. After the classification of the books We enter data of these books in MLIMS so that We I can become the record of their automated record of books. (Data Enter in MLIMS)  We gave the Subject heading. (LSH).  We typed the spine and barcode labels and gave out the prints. Results:- In this section We perform and complete the following function and tasks:-  We can check the duplication of books.  We can make the Classification no and catalog cards.  We can determined the subject heading.  We can use the DDC in electronic form.  We can enter data in MLIMS.  We can make the spines and barcodes. (Spines and barcodes page)
  12. 12. Internship Report Circulation Section Introduction:- This unit is functioning on the ground floor, when you enter through the main gate, you will be in the library hall. The Circulation Section is the backbone of the Library. The library users have been provided with the OPAC terminals at the entrance of the library, where they can search out their required material in any language. Moreover from the year 2007 library has started circulation transactions like check- in and check-out of the books on smart bar-coded cards. This has made the issuance procedure efficient. Issue and Return counters have been separated in a new designed check-in/out counter. Keeping in view the books security issues, library has installed RF based book security system integrated with smart card based entrance with time and management control system. The general books have been shelved on the book racks on the ground floor. The arrangement of general books starts from the left side of the back hall. The books have been arranged according to Dewey Decimal Classification Scheme (000 to 999) Collection:- Text books. Thesis and dissertations. Collection of books on Pakistan. General books. Personal collection of four people. (Registers Desk)
  13. 13. Internship Report Learning:-  We did the activity in which We learnt that how we can registers new members, issues borrower’s cards and renews membership cards etc. (Data enter for membership)  We see the process of clearness of those users who are defaulters and those who’s session is ended and learnt that how can we do this and this is the necessary process of library.  We arranged the file of student.  We work on circulation desk in which I issued & return books to coming users.  We did the shelving of the library general books. (According to DDC)  We made the blog.  We did the activity of searching on OPAC. (Shelving)
  14. 14. Internship Report (Blue card used for text books) (Yellow card used for general books) Results:- In this section We perform and complete the following function and tasks:-  We can enter data on MLIMS for Membership.  We can work on circulation desk. We can shelving of general books.  We can arrange the student files.  We can search on OPAC.
  15. 15. Internship Report Oriental Section Introduction:- It is functioning at the first floor, books almost relating to all disciplines are available in Urdu, Persian, Arabic, Punjabi, Pashto, Sindhi, Sanskrit and Hindi languages. The library has very old and rare materials in its collection e.g. first issue of Urdu newspaper Kohinoor, published in Lahore on the 14th January, 1850. . It has four types of catalogues i.e. catalogue of Urdu, Arabic, Sanskrit and Persian books. All these have been placed in its reading hall. The catalogue cards have been arranged alphabetically word by word. To find out whether the library has a particular book, or not and where to find it on the shelf, the book may be traced out by consulting the catalogue through its author, title or subject. In case of any difficulty, the librarian on duty can be consulted for guidance. Periodicals in Urdu and other oriental languages are acquired by the Serial Section. It has hundreds of years old rare manuscripts. The manuscripts are in the Urdu, Arabic, Persian and local languages. The number of manuscripts in Hindi and Sanskrit is 1871. Up to now, the no. of manuscripts are more than 22000 and the number is growing steadily Collection:- General books Novels Thesis Text books Manuscripts 16 Personal Collection Gosh e Iqbal (Manuscripts display)
  16. 16. Internship Report Language:- Hindi Urdu Arabic Persian Punjabi Sindhi Sanskrit (Oriental Section) Learning:-  We did the shelving of Urdu, Persian & Arabic and learnt that how can we shelve different kind of books on shelves according to their Classification no., Cutter no. & Accession no.  We arranged the catalog card alphabetically word by word and the shelf list which was according to the Classification no. of books on shelves We did check duplication of new books through Shelf list cards and OPAC. We searched the shelve list cards. We did the activity of cataloging in which I learnt how we can made Urdu cards of added entries which we made on catalog card of any book. We made the book cards of Urdu books and also learnt that how can we edit and data enter in MLIMS. We did search the Personal Collection and also learnt that how can we arrange Personal Collection. We did work on Services counter and also learnt that how can us handle users.
  17. 17. Internship Report Results:- In this section We perform and complete the following function and tasks:-       Now We know method of shelving. We can check the duplication of new books. We can make a cards and slips of books. We can enable computer for Urdu language. We can perform the OPAC Searching. We can handle the users. (Gosh e Iqbal)
  18. 18. Internship Report Reference section Introduction:- The reference section holds about 21, 000 reference books, including encyclopedias, dictionaries, biographical dictionaries, year books, hand books, almanacs, directories, atlases, gazetteers, indexes, quotation books, bibliographies, accession lists, guides, maps, etc. Its function is to answer the reader’s reference questions and to keep a record of the reference questions asked and answered. The reference questions may range from simple reference question to complex research questions. It provides reference service to fulfill the information needs of the teachers, the students and the researchers. It also answers the questions like who is who, what is what, how and where etc. to save the precious time of the users. This section has developed online resources to facilitate the users. These electronic formats provide numerous contacts/links on general/reference, magazines and serials newspapers, books/online books, web searching and frequently asked questions (FAQ) etc. about every academic discipline. This section is responsible to prepare originality reports through Turnitin anti plagiarism software for M.Phil. /Ph.D. dissertations and various research articles. The reference material can only be utilized within the library and cannot be borrowed. (Physical reference sources)
  19. 19. Internship Report Collection:- Encyclopedias Dictionaries Biographical Dictionaries Year books Hand books Almanacs Directories Atlases Gazetteers Indexes Quotation books Bibliographies Accession lists Guides books Maps Learning:-  We did the shelving of Reference sources and learnt that how can we shelve books on shelves according to their classification no. We did the evaluation of the Reference sources. We read CSS or PMS books We collected information about CSS or PMS exams. Mr. Syed Saleem Abbas gave me twenty queries and We researched different sources to solve those queries.
  20. 20. Internship Report We searched e-databases. We searched Different online Reference sources. Results:- In this section We perform and complete the following function and tasks:-     We can search e-databases. We can give the selective dissemination information. We can check plagiarism form Turnitin software. We can search information from reference sources. (Difference Dictionaries)
  21. 21. Internship Report Serials Section Introduction:- Serials section is functioning at the first floor of the Library. It is the source of current and the latest published information which is very useful in research work. It acquires journals of almost all the subjects. Local newspapers in Urdu and English are subscribed. Two International newspapers Khaleej Times and Financial Times are also subscribed. When a volume of a journal or file of a newspaper is completed, it is get bended. The Library has maintained files from 1954 to onward of different national newspapers especially Nawa-i-Waqt and Pakistan Times. Bound volumes of the journals are arranged on racks in classified order and fresh issues are displayed alphabetically by title. Journals and newspapers are not issued, but photocopy of the required article(s) is allowed under the rules. There are 80,000 bound volumes of journals on various disciplines both in foreign and local languages. Research oriented journals both local and foreign are subscribed with the approval of the Heads of University Teaching Departments. The annual budget for subscription of journals is Rs. 3.3 Millions. Collection:- Journal Magazines Newspapers Journal:- Research Journal Periodicals The serial section of university of the Punjab library annually subscribed 53 research journals and pay the amount of journal at the beginning of every year in advance, and more than hundred donated journals on general topic it receive from different organizations.
  22. 22. Internship Report Magazines:- Magazines are used for recreation and enjoyment. Three levels of magazines local, middle & standardize. Newspaper:- Serial section purchased 18 newspapers national and international, 8 Urdu & 10 English. Learning:- Wedid the activity of shelving of journals and learnt that how will we shelve bound journal on shelves according to their Classification no., Cutter no., Volume no. and Issue no. We learnt that how to purchase the journal or Magazines. We learnt that how to use the e-databases. The library is providing the service of newspaper indexing in which they index the articles of newspaper We done this activity and determined their subject through which we will index them. Results:- In this section We perform and complete the following function and tasks:-      We know how to shelve a journal. We know how to determine the subject heading. We know how the purchasing method of journal. We can use e-database. We done the Data enter in computer.
  23. 23. Internship Report SWOT Analysis of Library Practicum SWOT stands for Strengths, Weaknesses, Opportunities and Threats. Strengths:- University of the Punjab library is the well-known library of Asia because of its unique collections: services which they are providing to their users and working commitment of its professional towards library and their working punctuality are those things which are main strengths of this library. Weaknesses:- PU library is a recognized library because of its practicum where I feel that the weakness of this library is their automated software which does not have the record of their all collection especially journals and their users and staff also suffering with this problem. There are shelved not clean therefore cloths and hands are dusty and also many diseases. Opportunities:- This is a higher sector library and it is doing the both digital and manual services for its users because of this its staff and library users have a lot of opportunities of seeking knowledge. Threats:- This library has no real threats. If all the material is automated then there will be a risk of virus for all its record.
  24. 24. Internship Report Recommendations The library should have the weed out policy of collection after some time in order to maintain their collection updated. The serial section should also have digital record of the journals. The working time of interns in cataloging and classification section should be extended in UN it should be reduced. The library should also manages the working of hours of interns in digital lab. The library should also provide high speed computers to those who are doing technical procedures of the library collection. Rules and regulations are not being observed strictly especially mobile use and silence. Old serial journals present in serial section should be finished or separated and new journal should be kept. Give attention to cleanliness especially of books. Personal books should be allowed in library. Books should be issued even after the semester because students are free then and they want to enjoy from other books. Every day clean the Shelves because they are very dusty. (Dusty shelves)
  25. 25. Internship Report Conclusion At the end of this practicum of library duration We feel that this is the necessary part of our profession and all the activities which We did during the period are the strong conceptual beginning towards the professional working of the library and the decision of the library internship after the second semester is worthwhile and this will provide us help in our next semesters because now we are able to use all the library services efficiently. During this period I have work hard in eight sections under the kind guidance of most experienced professional staff. They have shared their experience and their expertise with me. They have given me lots of tips and techniques, which will help me in my professional life. Whole of the staff and management are very well disciplined, encouraging and provide total guidance for the completion of the practicum period. On the whole it was a pleasurable experience for me as internee. We thank to all Staff of Punjab University Library. They gave great knowledge about our Field.