Hrm assignment final

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Hrm assignment final

  1. 1. Assignment: - Mid Tem Assignment–HR Documentation Course: - HRM Program: - MBA (Professional) 3rdSubmitted To Sir.MuneebUnder Taken By M. Zeeshan Khan Roll # 12101 UsamaBasharat Roll # 12149 M. Azam Roll # 12131 Samar Javed Roll # 12158 ShoaibRasheed Roll # 12114 Khalid Hussain Roll # 12117 Superior University Lahore1|Page
  2. 2. Table of ContentsJob Analysis Form ............................................................................................................................................. 5Interview Evaluation Form ................................................................................................................................ 9HR Requisition Form ....................................................................................................................................... 12Job Application Form ...................................................................................................................................... 13Training Design ............................................................................................................................................... 15Training Feedback Form .................................................................................................................................. 17Analysis of Effective and Ineffective Ads ....................................................................................................... 19New Jobs Ad .................................................................................................................................................... 222|Page
  3. 3. PAKISTAN COORPORATION (MULTI WASTE SOLUTIONS)WE WORK FOR FUTURE3|Page
  4. 4. Introduction:PK .CO is a recent start up initiative founded by mangers of company who through intense R&D efforts inchemical applications founded an innovative and proprietary method and process to regenerate vulcanizedrubber in the quest to help solve one of the worlds most eminent environmental concern: how to safely andintelligently dispose of vulcanized rubber, a compound that is present in many of the products that we asconsumers use on a daily basis; the most visible of which is the tire industry that wastes more than 1 billiontires a year.PK.CO developed a new reclaiming process which is not using added oils or chemicals and its able toreclaim end of life tires of any kind. PK.CO use Pyrolysis process it is a process of decomposing organicmaterials and we recycle and decompose tires with a certain pressure and then get different products in rawmaterial form like Carbon black, Steel wires, fuel, gas etc.This recycling technology is based on the implementation of pyrolysis on waste tires. PK.CO is a reliablesupplier and quality is constantly checked for both raw materials and end products. Production capacity is12000 kg per year.4|Page
  5. 5. Job Analysis Form EMPLOYEE INDUCTIONName: ____________________________________ Designation: ____________________________Immediate Supervision: ______________________ Reports To: _____________________________Date of Appointment: _______________________ Work Experience: ________________________Department: _______________________________ Previous Employment Experience: ________Date: _____________________________________ Qualification: ___________________________ PURPOSE OF THE POSITIONBasic Function and Scope of Job …………………………………………………………………………Kindly give a brief summary of the main …………………………………………………………………………purpose of the job and the main reason of ………………………………………………………………………… this job. (provide quantitative data if ………………………………………………………………………… possible) ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… AUTHORITY (Number of employees under your supervision.)No one 11 – 2 employees 23 – 4 employees 35 – 6 employees 47 – 8 employees 59 – 10 employees 6More than 10 employees 75|Page
  6. 6. DUTIES PERFORMED ON JOB (Detail) Assistance Task performed Frequency Time Main Duties in work (Daily, weekly, Percentage Percentage Consumed (Y/N) monthly) of self-done of assistance ADDITIONAL TASKS Assistance Task performed Frequency Time Main Duties in work (Daily, weekly, Percentage Percentage Consumed (Y/N) monthly) of self-done of assistance EMPLOYEE SKILLS What special skills do you have to do this work? (please specify with respect to your job description)Technical skills ......................................................................................................................................... .........................................................................................................................................Computer skills ......................................................................................................................................... .........................................................................................................................................Other skills ......................................................................................................................................... ......................................................................................................................................... How much free time do you have in a day (Except break time)?Less than 1 hour  5 – 6 hours 1 – 2 hours  More than 4 hours 3 – 4 hours  No free time 6|Page
  7. 7. PROBLEMS IN WORKING………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………. FUTURE OBJECTIVES (Growth Chances) What is your future objective in the next five year?........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ EDUCATION OR TRAININGS REQUIRED Titles Time required for Importance % training REQUIREMENTS OF POST Necessaries of the post which are essential to do job?Minimum education requiredMinimum experience requiredLanguages requiredOther requirements AUTHORIZATION & SIGNATURES_________________ _____ _____________Departmental Head EmployeeDate: _________________ Date: _________________7|Page
  8. 8. _________________________________________ HR DEPARTMENTComments: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ FOR OFFICE USE ONLY  Job Analysis Interview Conducted.  Preparation of Job Description & Job Specification._________________ __________________ Job Analyst Se nior Manager HRDate: _________________ Date: ________________8|Page
  9. 9. Interview Evaluation FormInterviewee Name: ____________________________ Qualification: _________________Post: ________________________________________ Department: __________________Scoring: Interview evaluation forms are to be completed by the interviewer to rank the candidate’s overallqualifications for the position to which he/she has applied. Under each heading the interviewer should give thecandidate a numerical rating and write specific job-related comments in the space provided. The numerical system isbased on the following: APPEARANCE Superior Good Average Fair Poor Dress 5 4 3 2 1 Grooming 5 4 3 2 1 Body Language 5 4 3 2 1 Eye Contact 5 4 3 2 1 CHARACTERISTICS Superior Good Average Fair Poor Assertive 5 4 3 2 1 Achievement-oriented 5 4 3 2 1 Cooperative 5 4 3 2 1 Responsible 5 4 3 2 1 Outgoing 5 4 3 2 1 Open 5 4 3 2 1 Dedicated 5 4 3 2 1 Self-assurance 5 4 3 2 1 Maturity 5 4 3 2 1 Professional 5 4 3 2 1 Verbal/Persuasive 5 4 3 2 1 Ability to Discover 5 4 3 2 19|Page
  10. 10. GOALS/PERCEPTION OF SELF Superior Good Average Fair Poor Realistic appraisal of self 5 4 3 2 1 Reason for interest in field 5 4 3 2 1 Realistic career goals 5 4 3 2 1 QUALIFICATIONS Superior Good Average Fair Poor Education/Training 5 4 3 2 1 Accomplishments 5 4 3 2 1 Skills 5 4 3 2 1 Relevant Experience 5 4 3 2 1 Potential 5 4 3 2 1 DECISION MAKING/PROBLEM SOLVING Superior Good Average Fair Poor Creativity 5 4 3 2 1 Logic 5 4 3 2 1 REASONS FOR SELECTING PARTICULAR Superior Good Average Fair Poor ORGANIZATION Commitment 5 4 3 2 1 Knowledge of Organization 5 4 3 2 1 Knowledge of Industry 5 4 3 2 1 JOB EXPECTATIONS Superior Good Average Fair Poor Realistic 5 4 3 2 1 Match employers needs 5 4 3 2 110 | P a g e
  11. 11. LONG TERM OBJECTIVES Superior Good Average Fair Poor Realistic 5 4 3 2 1 Potential to grow 5 4 3 2 1 OVERALL Superior Good Average Fair Poor Evaluation 5 4 3 2 1Notes:Total Score: ___________________DeterminationScale: Definitely Hire Hire Maybe Probably Not Definitely Not 5 4 3 2 1Interviewer Signature: _____________________________________Date: _____________________________________11 | P a g e
  12. 12. HR RequisitionFormOn Request of Mr/Ms: _____________________ Designation: __________________Department: _____________________________ Date: __________________Purpose of Requisition:(Please specify the purpose of your request)_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Job Title: __________________________ Number of employees: _________________Department: ________________________ Salary Range (Approx.): _________________Position Status:New  or Replacement Full Time  or Part Time Regular  or Temporary  ___________________________________ _________________________________ Requested by Approved by ___________________________________ _________________________________ Date Date12 | P a g e
  13. 13. Job Application FormPosition AppliedFor: ________________Applicant’s Profile: __________________Personal Information:First Name: _____________________________Middle Name: ___________________________Last Name: _____________________________Present Address: ________________________________________________________________________Permanent Address:Phone No (Res): Office:Mobile: Date of Birth (dd/mm/yy): ______Email address: NIC No.Marital Status: No. of Dependent:Qualifications:Present Employer: Current Position:Experience in position being applied for:Present Salary: Expected Salary:Willing to serve anywhere in Pakistan: Yes NoEducational Qualification: Degree Institution Major Subject Passing YearMastersGraduationIntermediateMatric13 | P a g e
  14. 14. Employment History: Organization Position Major Responsibilities From To1) Achievement/s: Organization Position Major Responsibilities From To2)Achievement/s:Why we prefer you for the position being applied for:References: Name/Title Address Phone _________________________________________________________________ _________________________________________________________________I certify that information contained in this application is true and complete. I understand that falseinformation may be grounds for not hiring me or for immediate termination of employment at any point inthe future if I am hired. I authorize the verification of any or all information listed above. Signature______________________________ Date__________________________________14 | P a g e
  15. 15. Training DesignImprove the students writing skills.DETERMINING THE OBJECTIVE.LESSON PLAN. The first consideration in planning the body is how to organizethe main points, but organization of sub-points is also important. Arrangementof the main points and sub-points of a lesson will help both the instructor and the students-theinstructor in teach about the writing skills of the students it and the students in get completewriting skills. They can serve as teaching guides during lessons and as references for otherinstructors who may teach for us in emergencies. They also serve as convenient records of aninstructors planning techniques and methods of writing skills for the students. One of the mostpractical functions of lesson plans is that they serve as step-by-step guides for instructors indeveloping teaching and learning about the students writing skills of activities.ORGANIZE THE LESSON PLAN. Arrangement of the main points and sub-points of a lesson will helpboth the instructor and the students-the instructor in teaching about thewriting skills it and the students in learn very sharply. Most lessons,regardless of their length, divide nicely into from two to five main points.The typical ways of organizing main or sub-points of a lesson are by thepatterns of time, space, cause-effect, problem-solution, pro-con, or topic. Furthermore, certainstrategies can be used with each pattern from known to unknown, for instance, or from simple tocomplex. Now we are included the main points in the lesson plan is that how to we teaches writingskills to the students through the acquire material, through trainer and their exceptional methods.ACQUIRE MATERIAL.  Handouts Homework as assignments  Writing assignments  Supporting documents  Actual instructional aids  Class text15 | P a g e
  16. 16. SELECT TRAINER.  HASEEB KHAN  IMRAN ABBAS  KASHIF HANEEFSELECT METHOD. Our method is very simple for the students to evaluate their writing skills. Such as.  Test items  Record of student performance on test items  Statistical analysis  Record of test item revisions  Through paragraph writing  Through comprehensionSCHEDULE THE PROGRAM.Monday to Friday. TIME ACTIVITIES TRAINER 8:00 am Introduction Imran abbas 9:00 am Notes on delivery techniques Haseeb khan 10:00 am Main teaching points or task steps Kashif haneef 11:00 am Writing assignments Imran abbas 12:00 pm Over view of every lecture All instructor16 | P a g e
  17. 17. Training Feedback FormName: ____________________________________ Designation: ____________________________Department: _______________________________ Date: _________________________________Trainer Name: ______________________________ Training Topic: _________________________Scale Key.SA = Strongly Agree A = AgreeN = Neutral D = Disagree SD = Strongly DisagreePlease let me know that to what extent do you agree or disagree with the following statements? Statements SA A N D SDI will be able to apply the knowledge learned 5 4 3 2 1The training objectives for each topic were identified and followed 5 4 3 2 1The content of training was organized and easy to follow 5 4 3 2 1The materials distributed were relatedto the training 5 4 3 2 1The trainer was knowledgeable 5 4 3 2 1The quality of instruction was good 5 4 3 2 1The trainer met the training objectives 5 4 3 2 1You got the training with the peace of mind 5 4 3 2 1Adequate time was provided for questions and discussion 5 4 3 2 1The training met your expectations 5 4 3 2 1The venue of training was comfortable 5 4 3 2 1The training hand-outs supported the presentation 5 4 3 2 1The training was well placed 5 4 3 2 1You have learned a lot of things from this training 5 4 3 2 1Your confidence to work has built after this training 5 4 3 2 1This training is helpful to achieve organizational goals 5 4 3 2 1This training is helpful to future growth of the organization 5 4 3 2 117 | P a g e
  18. 18. What did you like or dislike the most in the training? Likes DislikesTrainer’s knowledge 1 Trainer knowledge 1Trainer’s personality 2 Trainer’s personality 2Trainer’s communication style 3 Trainer’s communication style 3Trainer’s enthusiasm 4 Trainer’s enthusiasm 4Handouts 5 Handouts 5Activities 6 Activities 6Facilitators 7 Facilitators 7Other (please specify _____________) [ ] Other (please specify _____________) [ ]Nothing 8 Nothing 8Kindly rate the training. (10 is the highest rating and 1 is the lowest rating) 10 9 8 7 6 5 4 3 2 1What aspects of the training should be improved? Improvement AreasContentHand-outsActivitiesFacilitatorsOthersWould you like to recommend this training to your colleagues?Yes 1 No 2Thank you for your participation!18 | P a g e
  19. 19. Analysis of Effective and Ineffective AdsEffective Ads:1st Ad.2nd Ad.19 | P a g e
  20. 20. Ineffective Ads1st Ad.2nd Ad.20 | P a g e
  21. 21. Analysis:Before analyzing and finding differentiation between effective and ineffective job ads we must haveadequate knowledge about effective ads. Following are some of the characteristics of efficient and effectivejob advertisement.  An effective add should be clear cut and proper.  Have all considerations which are important for applicant  Have brief introduction about the relevant company  Concise, brief and scattered should not take large dimensions.Effective Ad:These above mentioned ads selected as an effective ads because of their proper contents. Like if we talkabout first one Ghazi brother’s required technical sales officer and product manager. At first they mentionedtheir logo which shows the company identity and status, and then they clearly mentioned job position andother requirements. Secondly Joyland private limited also mention its name clearly. While both ofineffective job ads have no proper identification of their companies.On the other hand ghazi brother and joyland ltd precisely gave all requirements relevant to the applicants aswell as mentioned salary package and benefits as well. Effective ads required this type of clear cutinformation which is convenient for applicants and properly demonstrate the company demand andrequirements.Ineffective Ad:These above given ineffective ads stated as ineffectual because they have no proper description about therelevant company from whom this add is published. When the applicant did not find suitable knowledgeabout the company he gives less attention towards it.Secondly there is no proper arrangement of address as well as job description, so these types of ads left anegative stance for applicant.21 | P a g e
  22. 22. New Jobs Ad PAKISTAN COORPORATION Career Opportunity (Multi Waste Solutions) We are a leading recycling company working on waste solutions. Post Requirements Qualification:MBA (Marketing) with 1 years’ experienceor Bachelor Degree holders having minimum 3 years’ experience of marketing field.Marketing Executive Experience: 3 years’ experience of related field Age: Max 30 years Qualification:MBA (Finance), M.Com, ACCA, ACMA or other accounts related degrees.Manager Accounts Experience: 6 years’ experience of accounts field Age: Max 30 yearsClosing date: 31-Oct-2012 (Wednesday) till 4 pm.(late submission will not be accepted) Postal Address: 28-A Kamalia road Jhang. Tel : +92-42-35647845Contact Email: contact@pakistancoorporation.com Web  : www.pakistancoorporation.com.pk22 | P a g e

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