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Music Industry: Invoices


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Music Industry: Invoices

  1. 1. Invoices How to create one
  2. 2. Invoices  Why have them?  What do they look like? Samples  What to include in an invoice  What if a band asks you for a cash payment and no invoice?  Collection/filing importance
  3. 3. Samples on Forum  Brisbane Sounds  Time Off Advertising invoice  Gig invoice  CD manufacturing invoice  Web hosting invoice  Backline hire invoice
  4. 4. Why have invoices?  Paid live performances require that records are kept for accountancy purposes.  In most cases the agent, booker or venue who has arranged the gig with the band or artist will provide an invoice or receipt, however, if the act are booking their own gigs, have arranged for a support act or organised a musical event, then they will also need to supply the appropriate paperwork. 

Most computers software programs like 'Word' or 'Publisher' contain editable templates of invoices, receipts and other standard business forms.  An invoice is a formal notice of payments agreed/due between the booker and artist.  It can be issued by either party and should contain all relevant information including dates/times and pricing.  It can be issued as a confirmation of booking before the event date or after the event when payment by cheque has been agreed. A copy is required for both parties.
  5. 5. Invoices  In the music industry, an invoice must include a specific reference to the duration of the time being billed, so in addition to quantity, price and discount the invoicing amount is also based on duration. I.e. 60 minutes set.  From the point of view of a seller, an invoice is a sales invoice. From the point of view of a buyer, an invoice is a purchase invoice.  The document indicates the buyer and seller, but the term invoice indicates money is owed or owing.
  6. 6. What is included in an invoice?  A typical invoice contains:  The word invoice (or Tax Invoice if in Australia and amounts include GST).  A unique reference number (in case of correspondence about the invoice) i.e Invoice 0001  Date of the invoice.  Tax payments if relevant  Name and contact details of the seller  Tax or company registration details of seller (if relevant)[e.g. Australia Business Number (ABN) for Australian businesses.]  Name and contact details of the buyer  Date that the product/ Band performed  Description of the product(s) I.e. time, slot, duration of set.  Unit price(s) of the product(s) (if relevant)  Total amount charged (optionally with breakdown of taxes, if relevant)  Payment terms (including method of payment, date of payment, and details about charges for late payment)  In countries where wire transfer is the preferred method of settling debts the printed bill will contain the bank account number of the debtor and usually a reference code to be passed along the transaction identifying the payer.