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Qatar Foundation Procurement
Innovation
Moustafa Helmy
Head of Systems Support (E-Procurement)
mhelmy@qf.org.qa
Qatar Foundation Is a private, non-profit organization
founded in 1995
Aiming to unlock human potential through
Education,...
OUR PILLARS
Through its three pillars, Qatar Foundation strives to build new bridges, create
knowledge and foster a post-c...
EDUCATION CITY
Education City is Qatar Foundation’s flagship project. It covers 15 million square
meters and is home to a ...
Site Area: 15,000,000 m2
EDUCATION CITY
SCIENCE AND TECHNOLOGY
QSTP is a place “where research goes to work.” Here over 30 companies and
universities come togethe...
COMMUNITY DEVELOPMENT
While our Education and Science / Research pillars will yield results over years and
generations, ou...
Procurement Vision & Mission
Vision
• To become the regional procurement centre of
excellence, providing services that mat...
Procurement - Achievement
Qatar Foundation (QF) has achieved CIPS’ highest award for
world-class procurement, the Corporat...
Procurement
Directorate
Business Support
Supply & Logistics
Strategic Sourcing
Service Contracts
Warehousing
Procurement -...
Need
Identification
Secure
Funds
Submit
approved MR
through ERP
Necessary to
have approved
budget before
proceeding
with r...
RFQ
Creation
Receiving
Quotations
Technical
Evaluation
PO
Creation
Contract
Administration
Buyers resolve
suppliers
clarif...
Innovation In Procurement
 From QF’s Vision & Mission, the Three
Pillars, and Procurement Vision & Mission it
is clearly ...
 Educate and develop local vendors
(E-Sourcing through the Supplier
Online Portal , and Enabling online
Tendering “e-Tend...
 Decentralized Selected Purchasing
Functions to Specific Centers to Raise
PO Directly on ERP with Approved
Suppliers (PO ...
Procurement Innovation - People
Business Process Improvement
Suggesting entity
(Stakeholder)
Procurement
IT
Procurement Innovation - Process
Suggesting
entity
(Submit Idea)
Procurement
Business
Support
Department
(Prioritization
a...
Procurement Innovation - Process
Integrated
ERP
environmen
t
Procurement
Relations Hub
Skills
Development
Online
connectivity
with
suppliers
Well
establish...
ERP for integration of all processes from procure to pay
Fully automated offices using MS office & other tools
SharePoint ...
Procurement Innovation - Metrics
Supplier performance appraisals
Monitor KPIs related to SLA
Monitoring and control of Inn...
Thank You
Q & A
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Innovation is Procurement

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Innovation is Procurement

  1. 1. Qatar Foundation Procurement Innovation Moustafa Helmy Head of Systems Support (E-Procurement) mhelmy@qf.org.qa
  2. 2. Qatar Foundation Is a private, non-profit organization founded in 1995 Aiming to unlock human potential through Education, Science, and Community Development Vision Through education and research, Qatar Foundation leads human, social, and economic development of Qatar; making Qatar a nation that can be a vanguard for productive change in the region and a role model for the broader international community. QATAR FOUNDATION
  3. 3. OUR PILLARS Through its three pillars, Qatar Foundation strives to build new bridges, create knowledge and foster a post-carbon economy through innovative projects and partnerships with world-renowned international institutions. Education • Bringing world- class education to Qatar to create our own education sector in which young people can develop skills required for the knowledge economy. Science Building Qatar’s innovation and technology capacity by developing and commercializing solutions through key sciences. Community Dev. • Fostering an open progressive society appropriate to the knowledge economy, while enhancing our cultural life and protecting Qatar’s heritage.
  4. 4. EDUCATION CITY Education City is Qatar Foundation’s flagship project. It covers 15 million square meters and is home to a wide range of educational and research facilities, branch campuses and some of the world’s leading universities – all within walking distance from each other. Our programs include: medicine, engineering, business, journalism, design, computer science, foreign service and Islamic studies. We also offer primary, secondary and high school programs.
  5. 5. Site Area: 15,000,000 m2 EDUCATION CITY
  6. 6. SCIENCE AND TECHNOLOGY QSTP is a place “where research goes to work.” Here over 30 companies and universities come together to develop cutting-edge technologies, create opportunities for scientists and entrepreneurs, build the innovative business of tomorrow, and develop a sustainable, knowledge-based economy in Qatar. QSTP is also an incubator for entrepreneurs to launch start-up technology businesses and initiatives.
  7. 7. COMMUNITY DEVELOPMENT While our Education and Science / Research pillars will yield results over years and generations, our Community Development initiatives aim to meet the immediate needs of today. Targeting the local and regional communities, these projects cover a diverse range of topics including social and cultural development, health awareness, family issues and childhood education.
  8. 8. Procurement Vision & Mission Vision • To become the regional procurement centre of excellence, providing services that match world class Mission • To provide QF and its constituents total supply chain management services that meet world class standards ensuring right quality, favorable lifetime cost, protective terms and compliance with applicable policies and laws
  9. 9. Procurement - Achievement Qatar Foundation (QF) has achieved CIPS’ highest award for world-class procurement, the Corporate Certification Advanced Standard – platinum. In QF’s journey towards excellence, a robust policies, processes and procedures developed and implemented , It is essential that QF benchmark itself against a world-class standard and thus chart out a roadmap for future progress. CIPS platinum certification has helped QF in this independent assessment of QF’s current status and to develop a roadmap for the future. The certification is just the beginning. It has helped QF in identifying the areas that need improvement and that need more focus on
  10. 10. Procurement Directorate Business Support Supply & Logistics Strategic Sourcing Service Contracts Warehousing Procurement - Structure
  11. 11. Need Identification Secure Funds Submit approved MR through ERP Necessary to have approved budget before proceeding with request Define the requirement clearly and completely. Obtain help from Procurement if required Give reasonable lead time. All communications with the supplier are through Procurement MR Assignment Buyer liaises with end users for clarifications if any Procurement receives approved MR and assigns it to buyer Clarifications & Requirement Firming Procurement Process - Requisition
  12. 12. RFQ Creation Receiving Quotations Technical Evaluation PO Creation Contract Administration Buyers resolve suppliers clarifications, and receive quotations MR is converted to PO/BPA Technical bids are sent to end users for evaluation Service Contracts are administered by the end user Buyer clarifies with requestor, contacts suppliers, and prepare RFQ/Advertiseme nt Commercial Evaluation Procurement carries out Commercial Evaluation of technically accepted bidders Supplier Selection Lowest cost technically acceptable bidder is selected Material Receipt & distribution Material is received by the warehouse and delivered to the requester Completion, payment and closeout Procurement Process - Purchasing
  13. 13. Innovation In Procurement  From QF’s Vision & Mission, the Three Pillars, and Procurement Vision & Mission it is clearly visible that QF exists to unlock human potential and promote creativity and innovation.  The concept of knowledge economy and the leading human capital translates into nothing other than innovation and creativity.  The phrase the regional procurement center of excellence means competitive advantage that happens through creativity and innovation.
  14. 14.  Educate and develop local vendors (E-Sourcing through the Supplier Online Portal , and Enabling online Tendering “e-Tendering”)  Enhanced category management (Re- structure Procurement Organization)  Procurement planning Initiatives  Monitor the Procurement Performance through the BI Solutions. Procurement Innovation - Initiatives
  15. 15.  Decentralized Selected Purchasing Functions to Specific Centers to Raise PO Directly on ERP with Approved Suppliers (PO by end-user)  I-Procurement implementation (Cataloging System)  Mobile Supply Chain for Wireless Receiving & Dispatching Procurement Innovation - Initiatives
  16. 16. Procurement Innovation - People Business Process Improvement Suggesting entity (Stakeholder) Procurement IT
  17. 17. Procurement Innovation - Process Suggesting entity (Submit Idea) Procurement Business Support Department (Prioritization and Assessment) Procurement Business Support Department (Project Management Processes) Procurement Relations Hub Business Case and Project Plan BPI Directorate And IT PMO (Project Management Processes)
  18. 18. Procurement Innovation - Process
  19. 19. Integrated ERP environmen t Procurement Relations Hub Skills Development Online connectivity with suppliers Well established policies and procedures Rewards and Recognition Scheme Procurement Innovation - Infrastructure
  20. 20. ERP for integration of all processes from procure to pay Fully automated offices using MS office & other tools SharePoint for collaborative working MS project for project management Business Intelligence dashboards for EPM Enterprise budgeting& planning Solution Central unified help desk for suppliers and customers Procurement Innovation - Tools
  21. 21. Procurement Innovation - Metrics Supplier performance appraisals Monitor KPIs related to SLA Monitoring and control of Innovation & improvement initiatives Monitoring of delivery commitments Continuous process measurements and controls Customer Satisfaction Surveys
  22. 22. Thank You Q & A

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