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  1. 1. PowerPointlessness Cathy Rodriguez Sarah Silva Rebecca Gould iTAC 509 Hale Library 532-4918
  2. 2. Overview¡  Examples: How to ruin a presentation¡  Instruction and Presentation Tips¡  Technical Tips¡  Questions and Answers
  3. 3. Instruction and Presentation Tips¡  Stick to the basics¡  Focus on the main point(s)¡  Simplify, simplify, simplify¡  Divide content into chunks¡  Eliminate distractions¡  Make it interesting & interactive
  4. 4. Stick to the basics…
  5. 5. Basics about fonts¡  AVOID ALL CAPITAL LETTERS¡  Use upper and lower case letters¡  Sans-serif fonts are easier to read¡  Italics are difficult to read¡  Use normal or bold fonts¡  Avoid overuse of underlines
  6. 6. Basics about fonts S S Sans-serif Serif
  7. 7. Basics about fonts¡  This is Verdana 12¡  This is Verdana 18¡  This is Verdana 24¡  This is Verdana 32¡  This is Verdana 36¡ This is Verdana 44¡ This is Verdana 56
  8. 8. Basics about color¡  Use eye-pleasing colors¡  Use high contrast¡  Use a complementary color scheme
  9. 9. Focus on the main point(s)…
  10. 10. Computers and Mistakes¡  Computers rarely make mistakes. Most computer mistakes are the result of l  No procedures/directions. l  Inappropriate processing instructions. Too Busy l  Inaccurate l  Glitches/bugs/errors in the program code. l  Poor systems design. Types of computer- related mistakes
  11. 11. Common computer errors¡  No procedures/directions¡  Inappropriate processing instructions Focused¡  Inaccurate¡  Glitches/bugs/errors in the program code¡  Poor systems design
  12. 12. Types of computer mistakes¡  Data entry or capture errors¡  Errors in computer programs¡  Handling files Focused¡  Inadequate control of output¡  Inadequate control of environmental conditions
  13. 13. Simplify…
  14. 14. Simplify¡  Use few colors¡  Use limited fonts and styles¡  Use numbers for lists with sequence¡  Use few transitions¡  Limit the use of sound¡  Design your own template or edit one
  15. 15. Simple exponential smoothing St = ά At + (1-ά)St-1 ά =judgment factor (.1-.3) St = new forecast At = last demand St-1 = last forecast New forecast = judgment factor (last year’s actual) +(1-judgement factor) (last year’s budget)
  16. 16. Simple exponential smoothing St = ά At + (1-ά)St-1 ά =judgment factor (.1-.3) St = new forecast At = last demand St-1 = last forecast
  17. 17. Use simple graphs and tables
  18. 18. 90 80-9080 70-8070 60-7060 50-6050 40-5040 30-4030 20-3020 North 10-2010 0-10 0 East 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Figure 1. Quarterly percent earnings by region
  19. 19. 9080706050 East40 West North3020100 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Figure 1. Quarterly percent earnings by region
  20. 20. Divide content into chunks…
  21. 21. Learning StylesThe analytical learning style tends toview information as bounded, objective,and isolated. The relational learningstyle views information as embedded ina larger context and as inherentlyunbounded and subjective. Cohen, 1969
  22. 22. Two Learning StylesThe analytical learning style tends to view information as bounded, objective, and isolated.The relational learning style views information as embedded in a larger context and as inherently unbounded and subjective. Cohen, 1969
  23. 23. Learning Styles Analytical Relational Focus on detail. Focus on global. Impersonal materials. Social contexts. Abstract ideas. Verbal presentation. Relevance unnecessary. Relevance important. Independent opinion. Consider other opinions. Sequential/structured. Improvisational/intuitive. Persistent regardless Need stimulating work. of interest.
  24. 24. Learning Styles•  Analytical - Focus on detail•  Relational – Total picture
  25. 25. Eliminate distractions…
  26. 26. TO SUMMARIZE¡  How we view information: l  This view of information is how we view the world and its contents and then what we do about that information. l  The logical view of information focuses on how we need to arrange information in the physical world and the virtual world.¡  This is a collection of information about the world and its surroundings.¡  The dictionary provides the structure by which we organize material and make sense of the world around us.
  27. 27. Make it interesting & interactive…
  28. 28. Technical Tips ● Making a master slide ● Adding transitions, animation, and sound ● Adding interactivity --the blank slide --annotating a slide ● Printing ● and more…
  29. 29. Where to go for help?
  30. 30. In summary…¡  Remember the basics – font, color¡  Use techniques to focus attention¡  Keep it simple¡  Organize information in chunks¡  Get rid of distractions¡  Keep the material interesting and include interactivity