Lync and Learn - Introduction on how businesses can benefit from SharePoint Online

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Lync and Learn - Introduction on how businesses can benefit from SharePoint Online

  1. 1. Introduction on how businesses can Rene Modery benefit from www.modery.net SharePoint Online
  2. 2. Rene Modery www.modery.netOur Session Today rene@modery.net Twitter: modery• Target audience: business managers, IT managers, information workers, anyone who started with Office 365• What can SharePoint Online do for me? – shown on basis of a sample company – Common issues that companies face – Functionality in SharePoint Online that can help• What we won’t do – Go into too much technical detail
  3. 3. Rene Modery www.modery.netSample Company - Profile rene@modery.net Twitter: moderyMY OWN BAG GmbHCustomers can create their customised bagonline (custom website) by choosing material,design and model and adding text and/orimages.Orders are manufactured on demand in China Shenzhen, China Frankfurt, Germany 27 staff, but only 6 12 staff use computers; Business Development, 1 shared computer Marketing, Sales for rest Design, Manufacturing
  4. 4. Rene Modery www.modery.netChallenges for MY OWN BAG rene@modery.net Twitter: modery• Coordination between Germany and China – Need to share issues – Need to share information about events, public holidays – Need to share reports (some confidential) – Need to share all kinds of other documents – Want to exchange information on vendors, suppliers, ...• Documents are sent via email, often resulting in old document versions being used• 2 employees in Germany travel 75% of the time – Not always up to date on product information, promotions, and other things – Unsure if they have latest versions of documents• Documents on file share are quite unorganised – Where can I find a file? – Do I organise order documents by year, by ordered model, by design?
  5. 5. Rene Modery www.modery.netMY OWN BAG & Office 365 rene@modery.net Twitter: moderyMY OWN BAG started to use Office 365 for email(Exchange) and communications (Lync), but gotinterested in SharePoint Online now.As they don’t have a dedicated IT staff, the BusinessDevelopment Manager Tim starts to look atSharePoint Online to see how it can help them
  6. 6. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Access documents from anywhere, anytime Documents are stored in a central location Sharing
  7. 7. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Avoid having multiple versions of a document. Be clear about which document is most current. Provide access to older versions Versions
  8. 8. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Provide useful information with documents to find them more easily and quickly. Provide different classifications Categori- sation
  9. 9. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Find documents easily and quickly, without having to know where they are stored, or what the filename is Search
  10. 10. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Restrict access to confidential information Manage which users are able to consume information, and which users are able to provide Access information Control
  11. 11. Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Documents should be accessible even while offline, for example when at a client’s office Offline Access
  12. 12. Rene Modery www.modery.netInformation Sharing Challenges rene@modery.net Twitter: modery Challenge: The 2 locations are not always fully aware of important dates in the other country Dates
  13. 13. Rene Modery www.modery.netInformation Sharing Challenges rene@modery.net Twitter: modery Challenge: Not all employees are always aware of latest promotions and happenings News
  14. 14. Rene Modery www.modery.netInformation Capture Challenges rene@modery.net Twitter: modery Challenge: The company doesn’t keep a log of all defects and other reported issues, negative quality trends cannot be seen Issues
  15. 15. Rene Modery www.modery.netInformation Capture Challenges rene@modery.net Twitter: modery Challenge: Centrally manage tasks for different people to provide better overview Tasks
  16. 16. Rene Modery www.modery.netOne month later… rene@modery.net Twitter: moderyWhat has improved for MY OWN BAG:• Better information quality due to “single source of truth documents” – Ultimately results in higher customer satisfaction, higher sales• Higher awareness in both locations about events, issues, happenings, … – faster development of new designs & bags, less defects, decreased cost
  17. 17. Rene Modery www.modery.netWhat’s next? What’s possible? rene@modery.net Twitter: modery Custom DesignVisio, Excel, Access Collaborate with Externals Document Templates, Subsites, Publishing Pages, Workflows, Business Connectivity Services, Managed Metadata, …
  18. 18. Rene Modery www.modery.netWhere can I get help? rene@modery.net Twitter: modery• Free ebook: http://bit.ly/qS7FUu• Community Forums: http://community.office365.com• SharePoint 2010 books: SharePoint Online not too much different from SharePoint 2010

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