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Preservation of Records

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May. 14, 2015
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Preservation of Records

May. 14, 2015
• 2 likes • 422 views
Education

Preservation of Record. Part of training slides for Effective Documents & Record Control Training.

To register for the training, please contact MyAnuar Synergy Sdn. Bhd. (http://myanuar.com) at training@myanuar.com or +60173167960
#myanuar

Preservation of Record. Part of training slides for Effective Documents & Record Control Training.

To register for the training, please contact MyAnuar Synergy Sdn. Bhd. (http://myanuar.com) at training@myanuar.com or +60173167960
#myanuar

Education
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Preservation of Records

  1. 1. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL PRESERVATION OF RECORDS By MYANUAR SYNERGY SDN. BHD. +60173167960 / training@myanuar.com 1
  2. 2. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Preservation of Records •Why need to preserve records •Information • Actions • Transactions • Output • Evidence • Recovery • Memory 2
  3. 3. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL STORAGE MEDIA •Papers •Photographs •AV media •Microfilm •Magnetic tape •Optical disc •Others • Require specific storage 3
  4. 4. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Storage Requirements Of Records • Location • Security & access • Construction • Fire protection • Water protection 4
  5. 5. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL What Need to be Considered? • Temperature and humidity • Ventilation & air quality • Biological agents • Lighting • Human • Facilities- cabinets, shelves etc 5
  6. 6. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Location Storage Area • Away from :- • Disaster area • Fire sources • Flood • Pollution • Public 6
  7. 7. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Security & Access • Control access • Electronic access • Trained personnel 7
  8. 8. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Construction • Non-combustible • Floor load • Dead weight-furniture,records • Live weight – staff • Wooden materials not suitable 8
  9. 9. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Fire Prevention/Suppression System • Fire Alarms • Emergency Exits • Water Sprinclars • Fire Extinguishers • Smoke/Head Detecters • Fire Hoses • Fire Drill 9
  10. 10. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Water Protection • Flood • Drainage • Pipes • Toilets • Roof • Pantry 10
  11. 11. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Temperature & Relative Humidity •Initial step environmental protection •Rh-amount of water vapour in air •Storage media differs 11
  12. 12. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Hygroscopic Materials • Hygroscopic- Absorbs Moisture • Rh- Records Expansion/Shrinke • Growth Of Mould/Mildew • Encourage-pest Infestation • Low Rh-brittle/Cracks 12
  13. 13. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Fluctuation Temp. & Rh • Damages records • Research area 13
  14. 14. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Ventilation & Air Quality • Pollutants-air Borne Dusts/Gas • Filter System • Harmful-sulphur Dioxide, Nitrogen Dioxide, Hydrogen Sulfide Etc. 14
  15. 15. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Lighting • Ultra Violet Radiation • Yellowing • Uv Filters • 50 Lux 15
  16. 16. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Biological Agents • Insects • Rodents 16
  17. 17. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Insects • Silverfish • Cockroach • Termites • Book-worm • Spiders 17
  18. 18. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Storage Equipment • Shelves • Cabinets • Acid-free Materials 18
  19. 19. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Conservation Techniques • De-acidification • Encapsulation • Lamination • Tissue Repair • Minor Repair • Leaf Casting 19
  20. 20. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL DEACIDIFICATION 20
  21. 21. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL DRYING RECORDS/ARCHIVES 21
  22. 22. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL ENCAPSULATION 22
  23. 23. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL LAMINATION 23
  24. 24. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL TRADISIONAL REPAIR 24
  25. 25. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Encapsulation • Method by which a clear, plastic sleeve is used to enclose damaged and/or heavily used and suitable for oversized documents. • Plastic film – polyethylene terephthalate or polyester 25
  26. 26. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL Binding • Binding of records- strengthen the records 26
  27. 27. JEMPUT HADIR! KURSUS PENGURUSAN DOKUMEN DAN REKOD – 30 MEI 2015 - UTMKL BINDING 27

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