Stephen Randall Aiim Presentation

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Stephen Randall Aiim Presentation

  1. 1. Paperless Solution Search Criteria Enterprise or City Wide One Vendor User Friendly ROI/ Minimum Management Application Integration Capable
  2. 2. Paperless Solution Spool Files/Reports
  3. 3. Paperless Solution Spool Files/Reports
  4. 4. Paperless Solution Spool Files/Reports
  5. 5. Paperless Solution Spool Files/Reports General Ledger 30 reports 100 pages per Payroll 25 reports 80 pages per Finance 50 reports 75 pages per Utility Billing 25 reports 200 pages per Budget 25 reports 25 pages per Permits 25 reports 25 pages per Monthly Averages 4.2 Boxes
  6. 6. Paperless Solution Spool Files/Reports 3 Printers Paper $300 Operating Cost $540 Maintenance $600 Annually Cost $17,280
  7. 7. Compelling Business Needs for a Solution Printing & distributing reports from spool files is time-consuming & expensive Paper, toner & mailing costs are expensive Spool files must be printed immediately Parsing large spool files can take hours
  8. 8. Paperless Solution Paper – Paper - Paper
  9. 9. Paperless Solution Something to consider – what’s better? Agenda packet <ul><li>506 pages </li></ul><ul><li>heavy – 5 lbs </li></ul><ul><li>“ bulky” – 3” stack </li></ul><ul><li>paper costs only </li></ul><ul><li>Must have it to read it </li></ul><ul><li>A manual process to produce </li></ul>Agenda CD City of Pueblo
  10. 10. Paper – Paper - Paper This document contains confidential & proprietary information of API
  11. 11. Paperless Solution This document contains confidential & proprietary information of API
  12. 12. Paperless Solution This document contains confidential & proprietary information of API
  13. 13. The Current Workflow - TRENDS 95% of information is on paper. Source: IDC Workers spend 50% of their time searching for information. Source: Price Waterhouse Coopers 25% of paper documents are misplaced or lost. Source: DataPro/Gartner Group The rate of growth of unstructured information in companies is 200% per year. Source: Yankee Group This document contains confidential and proprietary information of API
  14. 14. <ul><li>Finding specific information in a report is difficult and time consuming </li></ul><ul><li>Storing hard copies (on & off site) is costly </li></ul><ul><li>Adding retention dates to reports for compliance mandates is time consuming </li></ul><ul><li>Decrease processing time gaps between document receipt & payment </li></ul><ul><li>Lower manpower costs to manage documents </li></ul>Compelling Business Needs for Solutions This document contains confidential & proprietary information of API
  15. 15. Medical Software iSeries Applications Excel Spreadsheet Outlook Contacts Microsoft CRM API Integration
  16. 16. ESRI, GIS Applications Business Software New World Systems SunGard Munis Microsoft Dynamics GP Windows, GUI, Legacy Systems API Integration
  17. 17. Questions?

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