Vendor Interactions


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  • Competition 100 Vendors Competed for 28 Pre-Qualified Slots 7 Vendors Compete for Every Work Project Requests Provide Access to High Quality Vendors / Making Better Use of Broad Range of Vendors Lower Costs Not to Exceed Rates Lower than Current Costs Template Driven Program Improve Contract Administration Process/Costs Procurement Time Improved with Administrative Board Pre-Approval of Categories and Vendors Varies with Project Size/Complexity and Agency Approval Path Process Other Program Refresh Two Years Improved Vendor Monitoring – Poor Performance Program Elimination New Program Categories Added with Demand
  • Other Re-Packaged RAPHITS Program Lower Acquisition Time with Administrative Board Category Pre-Approval Program Refresh in December
  • Vendor Interactions

    1. 1. Vendor Interactions Doing Business with the Department of Information Technology
    2. 2. Overview of State IT Procurement Programs Today Technology Initiative > $1M Invitation to Bid/RFP Mid-Size IT Projects < $1M Master Vendor Program (MVP) Non-Contract Need<$25K Department Purchase Order Sole Source Requests Acquisition Services Policy Specialized IT & Project Needs Direct Enterprise Contracts Telecom and Network Needs LinkMI / MMCC Contract Technology Products & Training Michigan Master Commodities Contract (MMCC) IT Staff Augmentation <$250K START Program
    3. 3. Invitations to Bid <ul><li>Overview </li></ul><ul><ul><li>All Technology Projects > $1M or > 18 Months are Competitively Bid through the State of Michigan Invitation to Bid Process (ITB) </li></ul></ul><ul><ul><li>Open to All Qualified Bidders </li></ul></ul><ul><li>Opportunities </li></ul><ul><ul><li>Bids Posted Regularly on Acquisition Services </li></ul></ul>
    4. 4. Master Vendor Program <ul><li>Overview </li></ul><ul><ul><li>Project and Staffing Services for Data Warehouse, Security, Business Requirements, and Project Development Services </li></ul></ul><ul><ul><li>Projects < $1,000,000 & < 18 months </li></ul></ul><ul><ul><li>Staff Augmentation > $250,000 </li></ul></ul><ul><li>Opportunities </li></ul><ul><ul><li>Additional Program Categories Created as Necessary </li></ul></ul><ul><ul><li>Program Categories Competitive Bid Every Other Year </li></ul></ul><ul><ul><li>Over $35M Budgeted Annually for Projects within Program Categories </li></ul></ul>
    5. 5. Master Vendor Categories & Awards Data Warehouse Services: Database Administration, Application Development and Migration, Database Tools Awards: Bull, Accenture, EDS, Deloitte, IBM, Strategic Advantage, Oracle Security Services: All Aspects of the Security of the State Computer and Associated Business Operations Awards: Unisys, Dyntek, EDS, IBM, Ajilon, Accenture, Deloitte Project Development Services Services : Statement of Work Defined Technology Projects Awards: Ciber, Compuware, Covansys, EDS, Keane, Rapidigm, STG Business Requirements Services: Needs Assessment/System Design/QA Awards: Compuware, Covansys, Deloitte, EDS, Keane, American Management Systems, Strategic Advantage
    6. 6. START Program <ul><li>Overview </li></ul><ul><ul><li>Technology Staff Augmentation </li></ul></ul><ul><ul><ul><li>All Executive Branch Agencies </li></ul></ul></ul><ul><ul><ul><li>All Technology Staffing Categories </li></ul></ul></ul><ul><ul><li>Contracts < $250,000 and < 12 Months </li></ul></ul><ul><li>Opportunities </li></ul><ul><ul><li>Program Open to Pre-Qualification Twice Annually </li></ul></ul><ul><ul><li>Over $15M Annually Budgeted for Technology Staff Augmentation </li></ul></ul>
    7. 7. Vendor Opportunities <ul><li>Getting Started </li></ul><ul><ul><li>Become a Registered State of Michigan Vendor </li></ul></ul><ul><ul><ul><li>http://www. cpexpress </li></ul></ul></ul><ul><ul><li>Check Bid Website regularly </li></ul></ul><ul><ul><ul><li>http:// michigan . gov / doingbusiness /0,1607,7-146-6572---,00.html </li></ul></ul></ul><ul><ul><li>Attend A Business Opportunity Forum </li></ul></ul><ul><ul><ul><li>http://www. michigan . gov / doingbusiness /0,1607,7-146-6592-62348--,00.html </li></ul></ul></ul><ul><ul><li>Utilize the DIT Vendor Resource Center </li></ul></ul><ul><ul><ul><li>http://www. michigan . gov / dit /0,1607,7-139-18391_22369---,00.html </li></ul></ul></ul><ul><ul><ul><li>Vera Smith 517.335.5046 </li></ul></ul></ul>
    8. 8. Horizon Program <ul><li>What it is… </li></ul><ul><ul><li>A new, more effective process for suppliers to market IT services to the State of Michigan </li></ul></ul><ul><ul><li>A better way for the state to learn about technologies that will advance the priorities and business objectives of the state </li></ul></ul>
    9. 9. Horizon Program <ul><li>And is not… </li></ul><ul><ul><li>The Horizon Program is NOT a substitute or replacement for the RFP process </li></ul></ul><ul><ul><li>The Horizon Program does not take the place of a bid or pre-qualification in any way </li></ul></ul><ul><ul><li>It is NOT a “Meet and Greet” </li></ul></ul>
    10. 10. Horizon Program Overview STATE’S NEEDS AS DEFINED IN: Cabinet Action plan Agency Objectives IT Strategic Plan Standards Web Page Periodic Agency Surveys DIT Contracts & Procurement DIT Strategic Policy Bureau (Product Standards Team) New suppliers Established suppliers Possible next steps: <ul><li>RFP </li></ul><ul><li>Further study </li></ul>Feedback to supplier Presentation to Horizon Team (and any ad hoc members) <ul><li>Up to 6 presentations per month </li></ul><ul><li>Cross-functional DIT/agency team views presentation, </li></ul><ul><li>Evaluates on merits and feasibility, and </li></ul><ul><li>Advances for further action or declines. </li></ul>
    11. 11. Benefits <ul><li>Know topics of interest </li></ul><ul><li>Right people at the table </li></ul><ul><li>Cross-agency audience </li></ul><ul><li>Reduced risk </li></ul><ul><li>Feedback </li></ul><ul><li>Targeted solutions </li></ul><ul><li>Solutions consistent with current standards direction </li></ul><ul><li>Increased opportunities to leverage solutions </li></ul><ul><li>Updates on emerging technologies </li></ul>For suppliers: For the state: Goal = Efficient use of everyone’s time!
    12. 12. We recommend… <ul><li>Review DIT websites for organization, mission, vision, standards, etc. ( </li></ul><ul><li>Stay current on state agencies’ business and issues </li></ul><ul><li>Work in conjunction with centralized IT: DIT is the customer for all IT solutions and IT services </li></ul>
    13. 13. … and who to call Office of Technology Partnerships George Boersma @ 517.335.1507 [email_address] IT suppliers with public/private partnership ideas for state & local governments Strategic Policy Bureau (Product Standards Board) Joel Storchan @ 517.241.7369 [email_address] Established IT suppliers with ideas to market to the state Contracts & Procurement Services Norm Buckwalter @ 517.241.8184 [email_address] New IT suppliers setting up to do business with DIT Questions regarding new or existing contracts