University of Mary Washington




   REQUEST FOR PROPOSALS

    RFP#: CMRISK-215-17507




CONSTRUCTION MANAGER @ RISK

  ...
REQUEST FOR PROPOSALS
Issue Date: November 16, 2009                            RFP#: CMRISK-215-17507

Title: CM @ Risk – ...
FEIN/SSN # _______________________               Telephone No.(       ) _______________
PRE-PROPOSAL CONFERENCE: A single ...
engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled
substance or m...
I.   Project Information
     A.   Purpose
          The purpose of this Request for Proposal is to procure the services o...
The project is more fully described in the Basis of Design Narrative
     (Attachment 1).

     The construction budget is...
II.   Scope of CM Services
      A.   General Requirements
             1. CM Team Description

                       a) ...
B.   Pre-Construction Services
          1. Project Review and Consultation

                a) Upon selection, the CM wil...
3. Review of Design Documentation

         a) The CM shall thoroughly and continuously review the
            design docu...
168). These criteria may be augmented by the CM with
                     the Owner’s written approval.

                 ...
2. Procurement of Trades Contracts

      a) At least ninety percent (90%) of the Cost of the
         Construction work m...
of the Monthly Project Report is a prerequisite to the
         review and approval of the monthly pay request
         (S...
processing of Submittals, Requests for Information
         (RFIs) and Change Proposals. The CM shall develop
         and...
meetings, the status of pertinent Submittals, RFIs and
          Change Proposals and the results of construction safety
 ...
3) CM and Trade Contractor manpower and equipment
      onsite
   4) Visitors to the site
   5) Tests/Inspections
   6) Pr...
7. Building Operations

      a) Operations and Maintenance (O&M) Manuals

      1. At least four months prior to the demo...
d. Catalog data on all plumbing fixtures, valves, water
      heaters, heating equipment, temperature controls,
      fans...
2. The CM and trades contractors shall include, as
      part of the work, costs to cover manpower,
      equipment, tools...
III.   Pre-Construction Fee & Guaranteed Maximum Price (GMP)
   A. Pre-Construction Fee
       The Pre-Construction fee is...
Conditions required for the project. Proposed costs provided by
               the CM shall be used for evaluation purpose...
F. Construction Management Contingency
               1. The Construction Management Contingency is generally defined
    ...
Qualifications. Provide information on each individual
       as it pertains specifically to their experience in the
     ...
e) Identify the strategies that have been implemented
   successfully by the CM during the preconstruction and/or
   const...
k) Provide any additional information on your firm that you
                           feel makes your firm uniquely quali...
c) References from Owners who are particularly
                      knowledgeable of the project team members proposed by...
ATTACHMENT 1

Basis of Design Narrative




Residence Hall Renovations
The University of Mary Washington
                 ...
Pg                               Table of Contents
3                                 1 Design Team

3                     ...
Architect                                 Bowie Gridley Architects / Washington, DC

Civil Engineer                       ...
The project will be LEED certified at the Silver level. A preliminary LEED checklist and
explanatory notes are attached to...
scheduled for various academic uses, including residence life programs, and will also
be used for group study by Mason and...
Vehicular circulation and parking will continue to be limited to the back and sides of the
complex, along with site featur...
7      Type of Construction Proposed


Both the existing and new construction is proposed to be classified as IIB (non-
co...
A. Brace new structure to existing structural frame below

6. Rehabilitate front porticoes (third floor entrances)
   A. A...
SCOPE OF INTERIOR RENOVATIONS TO EXISTING BUILDINGS:

1. Demolish toilet rooms, sinks, showers, and closets (salvage toile...
B. Excavate grade to Floor 2 level
   C. Saw-cut existing window opening down to floor level
   D. Provide opening for new...
A. Adhere 2” extruded polystyrene to interior surface of existing walls
   B. Inside adhered EPS, construct 3 5/8” metal s...
C. Drainage: internal drains with overflow scuppers

10. High-slope roofing
   A. Metal roofing: Pre-finished (kynar-coate...
G. Bathrooms, public toilets and janitor’s closets: ceramic mosaic tile with ceramic
      tile wainscot, 4’ high, 3-color...
D. Grab bars: Stainless steel, 2 per handicapped toilet (public toilets and accessible
        dorm rooms)
     E. Fold-do...
Mason Hall main (third floor) entrance      Randolph Hall main (third floor) entrance



11     Structural Design Criteria...
Substructure

Foundations for the building are spread footings, with slabs cast on-grade. The change
in grade from the thi...
tunnel located within the connecting link and will be carefully coordinated with new
piping. New spread footings will be r...
d.           ACI 530, Masonry Standards Joint Committee Code.
             e.
Structural        The following values are s...
12      Foundation System

GEOTECHNICAL CRITERIA

A geotechnical investigation is underway which will confirm the bearing ...
DESIGN CRITERIA

General: The heating, ventilation and air conditioning systems will be designed to produce the desired
sp...
Occupancy            Outdoor Air         Outdoor Air
                                   Based on 1000         Requirement ...
equipment in each room


Occupant Loads:

 Function                    Sensible and Latent Loads
 Dormitories, offices,   ...
University of Mary Washington
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University of Mary Washington

  1. 1. University of Mary Washington REQUEST FOR PROPOSALS RFP#: CMRISK-215-17507 CONSTRUCTION MANAGER @ RISK Renovation: Residence Halls PROJECT NUMBER: 215-17507
  2. 2. REQUEST FOR PROPOSALS Issue Date: November 16, 2009 RFP#: CMRISK-215-17507 Title: CM @ Risk – Renovation: Residence Halls Project Code: 215-17507 Issuing Agency & Address: Commonwealth of Virginia University of Mary Washington Office of Purchasing Centre Court, Suite 104 1671 Jefferson Davis Highway Fredericksburg, Virginia 24061 Location of Work: University of Mary Washington, Fredericksburg Campus All inquiries for information should be directed to Melva A. H. Kishpaugh, VCO (540) 654-1084 IF PROPOSALS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF PROPOSALS ARE HAND DELIVERED, DELIVER TO: Melva A. H. Kishpaugh, VCO University of Mary Washington Office of Purchasing Centre Court, Suite 104 1671 Jefferson Davis Highway Fredericksburg, Virginia 24061 Sealed proposals for furnishing the services described herein will be received until 2:00 p.m. local time on January 6, 2010. Proposals must reach the above address by the deadline stated. In compliance with this Request For Proposals, which includes the attached Table of Contents and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the RFP cited above and submit this signed proposal which includes this completed and signed page, and other data as required by the RFP. It is understood that this proposal and the scope of services may be modified, by mutual agreement in subsequent negotiations. Name and Address Of Proposer: _________________________________ Date:____________________________ _________________________________ By_______________________________ (Signature in Ink) _________________________________ Typed Name:_______________________ _______________________Zip: Title:____________________________
  3. 3. FEIN/SSN # _______________________ Telephone No.( ) _______________ PRE-PROPOSAL CONFERENCE: A single non-mandatory pre-proposal conference will be held at 1:00 P.M. on Thursday, December 3, 2009 in the Lee Hall room 412 on the Fredericksburg Campus. Potential offerers are encouraged to attend. University representatives will be in attendance to answer questions. RFP#: CMRISK-215-17507 INSTRUCTIONS TO PROPOSERS The Owner reserves the right to cancel the Request for Proposals, to reject any and all proposals at its sole discretion when such rejection is in the interest of the Owner. NOTICE OF AWARD: The Notice of Award, the Notice of Intent to Award, or the Notice of Decision to Award will be posted at the Agency's standard location for posting notices. In addition the Agency may also post such notice on the Agency's website and/or the DGS central electronic procurement Website. CERTIFICATION: The Proposer, by his signature on the Proposal, certifies that neither his organization nor any of its officers, directors, partners or owners is currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government. ETHICS IN PUBLIC CONTRACTING: The provisions, requirements and prohibitions as contained in Title 2.2, Chapter 43, Article 6, §2.24367 et seq, Code of Virginia, as amended, pertaining to Proposers, offerers, contractors, and subcontractors are applicable to this project. BUILDING PERMITS: Because this is a Project of the Commonwealth of Virginia, codes or zoning ordinances of local political subdivisions do not apply. However, the Virginia Uniform Statewide Building Code shall apply to the Work and shall be administered by the Building Official for State owned Buildings. The Building Permit will be obtained and paid for by the Owner. All other permits, local license fees, business fees, taxes, or similar assessments imposed by the appropriate political subdivision shall be obtained and paid for by the Contractor. See Section 25 of the General Conditions for utility connection fees and services. SMALL, WOMEN, AND MINORITY-OWNED BUSINESSES SUBCONTRACTING AND EVIDENCE OF COMPLIANCE: Where it is practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such business to small, women, and/or minority-owned (SWAM) businesses. If SWAM subcontractors are used, the prime contractor agrees to report the use of SWAM subcontractors by providing the purchasing office at a minimum the following information: name of firm, phone number, total dollar amount subcontracted, category type (small, women, or minority-owned), and type of product/service provided. DRUG-FREE WORKPLACE REQUIRED: During the performance of this contract, the proposer/contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from
  4. 4. engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. Table of Contents Page Section I: Project Information 1 Section II: Scope of CM Services 3 Section III: Pre-Construction Fee and Guaranteed Maximum Price 15 Section IV: Proposal Submission Requirements 17 Section V: Evaluation and Award 20 Attachments: 1) Basis of Design Narrative (54pages) 2) Lump Sum General Conditions Items (1 page) 3) Cost Proposal Form (2 pages) 4) Contract Between Owner and Construction Manager for Pre- Construction Services (3 pages) 5) General Terms and Conditions for Pre-Construction Services (7 pages) 6) Contract Between Owner and Contractor DGS-30-064 (3 pages) 7) General Conditions of the Construction Contract DGS-30-054 8) Supplemental General Conditions – SWAM DGS-30-377 (1 page) 9) Project Cost Elements (7 pages) 10) Definitions for Small, Women and Minority-Owned (SWAM) Business (1 page) 11) Schematic Drawings (See attachment electronic PDF file)
  5. 5. I. Project Information A. Purpose The purpose of this Request for Proposal is to procure the services of a Construction Manager (CM) who will team with the Owner and Project Designer (A/E) to successfully design and construct the proposed project entitled Renovation: Residence Halls. The CM will provide the services listed in Section II Part B of this RFP during the design phase. At a time designated by the Owner, the CM will be asked to develop a Guaranteed Maximum Price (GMP) which, once agreed to by the Owner, will form the basis of a construction contract between the Owner and CM for the completion of the project. B. Project Description and Budget This project involves the renovation of two residence halls: Mason and Randolph with small additions to address programmatic requirements. Mason and Randolph Halls, together totaling approximately 87,000 gross square feet, were built as dormitories in the 1950’s. Each hall is 5 stories, entered on the third floor from a green space framed by the two halls and connected by a two-story link that is mostly below grade on the green space side. The sloping site exposes all floors on the back and sides of the complex. Predominant exterior materials are red/orange brick with cast stone trim and painted wood double-hung windows. Roofs are low-slope with tall parapets comprised of brick and stone balustrades. A new one-story addition on top of the existing connecting link will feature a central pavilion with brick arches similar to existing porches on the end of each building. The pavilion will have a sloped roof and large cupola, admitting natural light to the central gathering space. Curving walls on each side of the pavilion, following the existing structure below, will be sheathed in window walls with painted synthetic wood trim. The addition will replace an existing terrace that is little-used and an ongoing source of leaks, despite repeated efforts to waterproof it. A new elevator and stairwell will be added to each hall. The renovation to Mason and Randolph Halls will include repairing exterior materials and replacing exterior windows and doors. All mechanical and electrical systems and most interior partitions will be demolished and replaced. New HVAC equipment and building envelope upgrades will significantly improve the buildings’ energy efficiency. 1
  6. 6. The project is more fully described in the Basis of Design Narrative (Attachment 1). The construction budget is $28,000,000.00 C. Project Schedule The project is proposed to be completed in two phases. Phase I will be the renovation of Randolph Hall and include the proposed new 10,100 square foot addition to the link which connects to Mason Hall. Phase II will be the renovation to Mason Hall. Phase I is scheduled to begin in May of 2010 with a duration of eighteen months to complete. Phase II will begin in May of 2012 with a duration of fifteen months. 1. Design Schedule a) Schematic Design (August 2008 – October 2009) b) Schematic Review (October 2009 – November 2009) c) Design Development (November 2009 – February 2010) d) DD Review (February 2010 – March 2010) e) Construction Documents (March 2010 – July 2010) f) CD Review (July 2010 – August 2010) 2. Procurement of Construction Manager (CM) a) Issue Requests for Proposals (November 2009) b) Receive CM Proposals (January 2010) c) Interview CMs (January 2010) d) Select CM (February 2010) 3. Construction Manager Services a) Pre-Construction Services (February 2010 –May 2010) b) Prepare GMP (June 2010) c) Construction Services (July 2010 – June 2013) d) Warranty Period Services (January 2013 – August 2014) 2
  7. 7. II. Scope of CM Services A. General Requirements 1. CM Team Description a) In general, the CM shall partner with the Owner and the A/E to work collaboratively during the design, construction and warranty periods to serve the needs of the project. b) The CM shall provide and maintain an experienced, professional team of individuals that is tailored to the size and complexity of this project, and who is capable of successfully managing the scope of services defined in this RFP. c) The CM for this project will be selected, in part, based on the individuals the CM has proposed for key roles during the preconstruction and construction phases. Upon selection, the CM shall agree to not reassign any of those individuals to other projects without written approval from the Owner. Requests by the CM to substitute any key personnel must be received by the Owner in writing and shall include the reason for substitution and background information on the proposed personnel consistent with the requirements set forth in Section IV of this RFP. 2. Separate Contracts for Pre-Construction and Construction Services a) It is the Owner’s intent to contract separately for preconstruction and construction services. The Contract and Contract General Conditions for each service is included as attachments to this RFP. b) The contract for Pre-Construction services shall be executed in accordance with Section V.D. of this RFP. c) The contract for Construction Services will be a Guaranteed Maximum Price contract and will be negotiated at a time designated by the Owner. In the event that the Owner and selected CM cannot agree on a GMP, the Owner reserves the right to negotiate and contract with the second ranked firm for Construction Services. 3
  8. 8. B. Pre-Construction Services 1. Project Review and Consultation a) Upon selection, the CM will meet with the Owner and A/E to fully understand the Program, scope, design documents and all other pertinent aspects of the project. b) The CM shall attend regularly scheduled meetings with the Owner and/or A/E throughout the completion of the design phase. During these meetings, the CM will provide appropriate representation to advise the Owner and A/E on matters relating to site use and improvements, selection of materials, building methods, construction details, building systems & equipment, construction phasing and sequencing. 2. Value Analysis and Cost Estimate a) After reviewing the project program and available design documentation, the CM shall provide value analysis services and offer cost savings suggestions and best value recommendations to the Owner and A/E. Value analysis shall include life cycle cost analyses as well as “first time” cost savings. This information shall be provided in a report to the Owner and A/E which will be due within 30 days from the initial project review meeting. b) Based on available design documentation, the CM shall develop a construction cost estimate which is to be submitted to the Owner and A/E with the Value Analysis report indicated above. The cost estimate shall be summarized on a Building Cost Summary form (DGS-30-224) as referenced in Appendix E of the Commonwealth of Virginia Construction and Professional Services Manual (CPSM). The CM shall meet with the Owner and A/E to resolve any difference between the CM’s cost estimate and the latest cost estimates prepared by the A/E and Owner’s independent cost estimator. 4
  9. 9. 3. Review of Design Documentation a) The CM shall thoroughly and continuously review the design documentation for clarity, completeness, constructability and coordination. b) The reviews shall be interdisciplinary and include both the construction drawings and specifications. c) Issues identified during the review process shall be conveyed to the A/E in writing and copied to the Owner. The conveyance shall provide a thorough description of the issue along with recommendations for resolving the issue. d) The CM shall maintain a running log of all issues noted during the review process and provide this information in the form of a report to the Owner at the time the design is considered complete. 4. Develop Project Schedule a) Within 30 days of signing the contract for pre- construction services, the CM shall provide an overall Project Schedule that adequately identifies all remaining design and pre-construction phase activities, general construction phase activities and appropriate project close out activities. b) The scheduling software used to produce the Project Schedule (MS Project, Primavera P3 or Primavera SureTrak) should also be used to develop the detailed construction schedule as defined in Section II. C.3 of the RFP and Section 19 of the General Conditions of the Construction Contract (Attachment 7). c) The Project Schedule shall be updated monthly until such time that the construction contract between the Owner and CM is executed. 5. Subcontractor Prequalification a) The CM shall pre-qualify all major subcontractors. Pre-qualification criteria shall generally comply with the Commonwealth of Virginia Standard Form for Contractor’s Statement of Qualification (DGS-30- 5
  10. 10. 168). These criteria may be augmented by the CM with the Owner’s written approval. b) It is the intent of the Owner that all subcontractors meeting the pre-qualification criteria be allowed to bid on this project. c) The CM shall provide to the Owner a report which substantiates and justifies the CM’s recommendation to include or exclude each subcontractor who responds to the CM’s Request for Qualifications. 6. Prepare Guaranteed Maximum Price (GMP) a) At a time designated by the Owner, the CM shall prepare a Guaranteed Maximum Price (GMP) to construct the project. The components and requirements of the GMP are defined in Section III of this RFP. b) Should the GMP exceed the Owner’s budget for Construction as defined in Section I, at no additional cost to the Owner, the CM shall work jointly with the Owner and A/E to redesign the project as needed to meet the Construction budget while maximizing the project Program. The CM shall revise and resubmit the GMP for Owner review. c) The Owner reserves the right to accept or reject any GMP submitted by the CM at the Owner’s sole discretion. Should the Owner accept the GMP, the Owner will issue Notice of Award to the CM to initiate construction contract proceedings. C. Construction Services 1. Compliance with the General Conditions of the Construction Management Contract a) The attached General Conditions of the Construction Contact shall be included in the contract documents for construction services. The CM shall assume the role of the Contractor as defined in Section 1 of General Conditions. Various construction phase responsibilities of the Owner, CM and A/E are established therein. 6
  11. 11. 2. Procurement of Trades Contracts a) At least ninety percent (90%) of the Cost of the Construction work must be procured through trades contractors via competitive sealed bids. The remaining ten percent (10%), or less, may be self-performed by the CM provided the CM’s price for the work can be demonstrated to be lower than competitive bids from trades contractors. b) Bids shall be accepted only from trades contractors who were pre-qualified in accordance with Section II.B.5 of this RFP. c) Prior to establishing the lowest responsive and responsible bidder for each trades contract, the CM shall meet with and thoroughly review the bid materials submitted by each apparent low bidder to ensure that the scope of work is fully understood and the bid amount is all-inclusive for the specified scope. d) All bid and contract documentation between the CM and trades contractors shall be made available at all times for review by the Owner. 3. Construction Schedule a) The construction phase schedule requirements are defined in Section 19 of the attached General Conditions of the Construction Contract. b) The Monthly Project Reports submitted with each pay request (Section 19d) shall consist of the approved construction schedule (or latest approved revision) that has been updated to indicate actual progress at the time of the submittal. The “as of” date (data date) for the update shall be no earlier than one week before the pay request meeting. If there are construction activities whose actual progress is less than what is projected on the approved schedule, a narrative report must also be submitted which lists the delayed activities and, where necessary, indicates how these activities will be expedited to avoid delaying the overall substantial completion date. A printed copy of the updated schedule and, if required, the narrative report must be submitted with each pay request. Review and approval 7
  12. 12. of the Monthly Project Report is a prerequisite to the review and approval of the monthly pay request (Section 36a). Once approved, electronic record copies of Monthly Project Report shall be provided to the Owner. c) All CPM schedule activities shall be coded to allow for sorting by Phase, Trade and Building Location. The construction schedule shall include, but not necessarily be limited to, the following Schedule Activities as they apply to this project: a. Submittal and approval of required shop and coordination drawings b. Ordering, fabrication and delivery of major materials and equipment c. Pre-installation meetings d. Construction tasks (maximum duration for any activity is 20 days) e. Milestone start/completion dates for Owner activities that are NIC. f. Check-out, start up and test/balance or major equipment g. Milestones related to commissioning activities h. Submittal and approval of O&M Manuals i. Clean up and punch list j. Interim (i.e. pre-ceiling installation), Substantial Completion and Final Completion inspections k. Owner occupancy 4. Project Management & Control a) The CM shall maintain at the site an adequate and competent full-time staff approved by the Owner. Deletions and/or substitutions to the approved staff must be submitted in writing by the CM and approved in writing by the Owner. The CM staff shall manage the work of the trades contractors and coordinate the work with the activities and responsibilities of the Owner, A/E and CM so as to complete the project in accordance with the Owner’s objectives for quality, cost and time. b) The CM shall work jointly with the A/E to establish procedures that provide for the efficient and timely 8
  13. 13. processing of Submittals, Requests for Information (RFIs) and Change Proposals. The CM shall develop and maintain status logs for all Submittals, RFIs and Change Proposals which shall be made available for review at all times by the Owner and A/E. c) The CM shall develop, implement and maintain programs to ensure project Safety and Quality. The programs shall be available for Owner review and input. The CM shall designate on site staff members responsible for ongoing safety and quality control inspections. 5. Meetings a) The CM shall conduct the Pre-Construction Meeting as defined in Section 50 of the General Conditions to the Construction Contract. The CM shall prepare and distribute the meeting agenda at least three days prior to the meeting. Within five days following the meeting, the CM shall prepare and distribute meeting minutes to all attendees. b) The CM shall conduct weekly (or more frequently when appropriate) Progress Meetings with all trades contractors. The meeting agenda shall include, but not necessarily be limited to, construction progress relative to the approved construction schedule, upcoming construction activities, the status of pertinent submittals, RFIs and Change Proposals and the results of construction safety and quality inspections performed by the CM, A/E and/or Owner. The progress meetings shall be open to A/E and Owner attendance. Within three days following each meeting, the CM shall prepare and distribute meeting minutes to the attendees, the A/E and designated Owner representative(s). c) The CM shall conduct semi-monthly Owner’s Meetings, one of which can also serve as the Monthly Pay Meeting. Meeting attendees shall include appropriate representation from the Owner, A/E, CM and trades contractors. Meeting agenda items shall include, but not necessarily be limited to, construction progress relative to the approved construction schedule, upcoming construction activities and pre-installation 9
  14. 14. meetings, the status of pertinent Submittals, RFIs and Change Proposals and the results of construction safety and quality inspections by the CM, A/E and/or Owner. For the Monthly Pay Meeting, the agenda shall include pay request procedures as defined by Section 36 of the General Conditions of the Construction Contract. Within three days following each Owner Meeting the CM shall prepare and distribute meeting minutes to all attendees. d) The CM shall conduct Pre-Installation Meetings prior to commencing construction activities that involve multiple trades contractors and/or involve the installation of building systems (roof, stone veneer, fire alarm, etc.). Within thirty (30) days after award of the contract, the CM shall prepare a complete list of all required pre-installation meetings and review with the A/E and Owner. The listing and schedule for upcoming meetings will be reviewed at each progress meeting. The pre-installation meeting shall include representation from the CM, applicable trades contractors, the Owner’s inspection personnel, and when specifically requested, the A/E. The agenda for each pre-construction meeting shall include, but not necessarily be limited to, a discussion of the requirements of the contract documents, status of applicable submittals and shop drawings, manufacturer’s installation requirements, mock-ups, construction schedule constraints, weather constraints and follow up inspection procedures for quality assurance. Within three (3) days following each meeting, the CM shall prepare and distribute meeting minutes to the attendees, A/E, and designated Owner representatives. e) The CM shall attend along with mechanical, electrical, and building automation trades contractors, periodic Owner commissioning meetings. 6. Reports a) The CM shall prepare Daily Reports which include, but are not necessarily limited to, the following information: 1) Weather conditions 2) Construction Activities 10
  15. 15. 3) CM and Trade Contractor manpower and equipment onsite 4) Visitors to the site 5) Tests/Inspections 6) Project issues (include photographs where applicable) b) The CM shall provide a Monthly Progress Report to the Owner that details actual construction progress versus planned progress. The report shall include labeled photographs which reflect the construction status. Copies of the CM’s Daily Reports for the month shall be attached to the Monthly Progress Report. c) The CM shall provide a Monthly Project Status Report to the Owner concurrent with the request for payment. The Monthly Project Status Report shall include the schedule information as referenced in Section II.C. 3.b of this RFP and Section 19 of the General Conditions of the Construction Management Contract, as well as the following: 1) Summary of the overall project status relative to the major schedule milestones 2) Activity Logs providing the status of all Submittals required by the contract documents 3) Activity Logs providing the status of all CM Requests for Information and Change Proposals 4) Summary of CM Safety and Quality Assurance inspections performed during the prior month 5) Log of Project Issues which could have a delaying impact on the construction schedule or cost impact to the GMP 6) Log of installation deviations from the Contract documents that have been noted on the CM’s as- built documents d) The CM shall maintain a deficiency log of any work items noted by the CM, Owner, or A/E as not meeting contract requirements. The log will include item number, description, action taken/current status/resolution, and open/closed. The log is to be reviewed at each progress meeting. 11
  16. 16. 7. Building Operations a) Operations and Maintenance (O&M) Manuals 1. At least four months prior to the demonstration of equipment, the CM shall obtain and submit Operations and Maintenance manuals to the A/E for review and approval. 2. Three (3) complete sets of O&M manuals shall be provided in individually bound volumes as indicated below: a. Division 1-13 Architectural b. Division 14 Vertical Transportation c. Division 15 Heating, Ventilating, Cooling d. Division 15 Plumbing e. Division 15 Building Automation System f. Division 16 Electrical 3. Manual binders shall accommodate 8 ½ X 11 inch pages, and be heavy-duty three-ring type with the project name lettered on the spine. 4. All pages shall by 8 ½ X 11 inches. Larger pages, if used, shall be neatly folded to 8 ½ X 11 inches and be used as pullouts or foldouts. 5. As appropriate, each manual shall include: a. Names, addresses and responsibilities of all subcontractors, manufacturers, and suppliers who participated in the construction or who furnished materials and equipment. b. Complete maintenance instructions from the manufacturer’s local representative for each item of operable equipment as well as the name, address, and telephone number of the installing subcontractor. c. Catalog data on all items submitted and other pertinent data such as mortar colors, bricks selected, and color selections for all finished materials and fabrics. 12
  17. 17. d. Catalog data on all plumbing fixtures, valves, water heaters, heating equipment, temperature controls, fans, electrical panels, service entrance equipment, light fixtures, similar equipment and systems. Manufacturer’s advertising or promotional literature is not acceptable. e. Manufacturer’s name, model number, service manual, spare parts lists, and descriptive literature for all components. f. Preventive maintenance instructions and schedules for all major equipment. g. List of most frequently encountered breakdowns and repairs. h. Instructions for starting and operating the actual system as installed. i. Detailed one-line, color-coded wiring diagrams. 6. At least six (6) month prior to Substantial Completion, the CM shall submit a listing by specification section of required O&M training (type and duration), spare parts/attic stock, and extended warranty requirements to facilitate a smooth transition. The CM, A/E, and Owner will meet to discuss the list and coordinate a schedule for the training. The CM will prepare a written agenda for each training session. a. Following O&M manual approval and within one (1) week of Substantial Completion, the CM, A/E, and Owner shall meet with the building occupants and maintenance personnel to turn over the O&M manuals, review the project punchlist, and turn over any ancillary items (paper towel dispenser keys, etc.). b. Commissioning 1. After startup and testing of each system has been completed, the Owner shall have an independent firm conduct detailed observations of the equipment and systems to confirm proper operations. 13
  18. 18. 2. The CM and trades contractors shall include, as part of the work, costs to cover manpower, equipment, tools, ladders, instruments, etc., necessary to expedite the system performance observations. 3. The independent firm may develop systems, equipment checkout procedures and data forms for recording compliance of the systems to the Contract Documents, performance, and construction observation lists, and will assist in developing schedules for checkout and Owner acceptance. 4. The CM is to provide the Owner’s independent commissioning agent with copies of submittals, RFI’s, and change order proposals as they relate to commissioning activities. The CM is to also provide a response and action on commissioning issues listed and developed during construction. 5. The CM is to interact with the Owner’s independent commissioning agent before equipment startup and testing. The CM is to perform and complete installation verification and equipment startup checklists. 6. The CM is to respond to review comments developed by the independent commissioning agent after the commissioning agent’s review of O&M manuals and Owner training requirements and commissioning agent functional testing of the HVAC system. The CM is to work with the Owner’s commissioning agent to resolve outstanding issues related to these activities. c. The CM along with the mechanical and electrical trades contractor(s) will participate in post occupancy building walk thrus at 3, 6, and 9 months following Substantial Completion with the Owner and A/E. These walk-thrus are in addition to response to normal warranty calls. The CM will provide a list of all warranty calls received/status at the meeting. 14
  19. 19. III. Pre-Construction Fee & Guaranteed Maximum Price (GMP) A. Pre-Construction Fee The Pre-Construction fee is separate and apart from all construction related fees and shall reflect the CM’s cost to provide the services outlined in Section II.B of this RFP. B. Guaranteed Maximum Price (GMP) 1. The Guaranteed Maximum Price (GMP) is generally defined as the sum of the following: a) Construction Manager’s Fee b) The General Conditions costs c) The Cost of the Construction Work d) Construction Management Contingency 2. See Project Cost Elements (Attachment 9) for a breakdown of various project costs. 3. The GMP cannot exceed the Owner’s construction budget as defined in Section I of this RFP. C. Construction Manager’s Fee The Construction Manager’s fee is generally defined as the amount included in the total construction cost (GMP) that compensates the CM for home office expenses, overhead, profit and general management of the contract during the construction phase. D. General Conditions 1. General Conditions costs are generally defined as the total compensation payable to the contractor for onsite supervision, inspections, coordination and managing of the work. The costs include all equipment, utilities, facilities, bonds, insurance and labor, including all mark ups. 2. The final General Conditions cost proposal shall be a fixed amount and shall be inclusive of the project scope as defined in this RFP. The General Conditions to be provided by the CM in the General Conditions cost proposal (Attachment 2 of this RFP) are considered limited in scope and not inclusive of all General 15
  20. 20. Conditions required for the project. Proposed costs provided by the CM shall be used for evaluation purposes with final General Conditions to be determined after negotiations between Owner and selected CM in establishing the GMP. 3. The final General Conditions proposal is to be inclusive of both project site and home office costs required to execute the requirements for the project. 4. The final General Conditions proposal shall clearly identify any exceptions or exclusions to the general conditions requirements defined in this RFP, along with any proposed modifications. 5. The final General Conditions proposal shall include unit rates for all possible line items that would be used as a basis for an increase in the general conditions amount should a major change in the project scope of work take place. 6. The proposal must delineate each CM team member’s staffing costs. Such staffing costs must be represented as hourly rates reflecting direct salaries plus all burdens minus any markup for overhead and profit. Also to be included are the durations of assignment anticipated for each member of the team. E. Cost of the Construction Work 1. The cost of the construction work is generally defined as the direct costs of labor, materials, equipment, and associated costs of the trades/subcontracts which are incorporated into the completion of the project. 2. The CM may self-perform up to 10% of the Cost of the Construction Work provided the CM’s price for the work can be demonstrated to be lower than competitive bids from trades contractors. 3. Once trades bids are received by the CM, any “savings” in the actual Cost of the Work versus the Cost of the Work included in the approved GMP shall revert to the Owner and the GMP may be reduced accordingly. If the actual cost exceeds the amount for this component of the approved GMP, those costs shall be borne by the CM. 16
  21. 21. F. Construction Management Contingency 1. The Construction Management Contingency is generally defined as that portion of the GMP set aside to address costs of the construction work that were reasonably unforeseen at the time the GMP was developed. The contingency may be used for 1) Scope gaps between trade contractors, 2) Contract default by a trades contractor, 3) Unforeseen field conditions, 4) Costs of corrective work not provided for elsewhere in the contract documents and 5) Design omissions which a prudent CM should reasonably have detected during the discharge of the CM’s preconstruction services. 2. The Construction Management contingency may be applied to any items within the Cost of the Work without the necessity of a change order, without constituting a change in the Work, and without resulting in any change in the GMP. The CM will notify the Owner in writing of the CM’s intent to apply any part of the Construction Management contingency to any item within the Cost of the Work prior to any such application. 3. Twenty five percent (25%) of any unspent Construction Management contingency at the completion of the project may be retained by the CM provided substantial completion was achieved in accordance with the approved construction schedule. The balance shall be returned to the Owner. IV. Proposal Submission Requirements A. General 1. In separate and clearly marked envelopes, submit one (1) original and six (6) copies of both a Technical Proposal and a Cost Proposal. 2. The requirements identified in this section of the RFP shall be considered minimum requirements. Failure to provide any of the requested information may render the proposal non responsive and therefore disqualify the proposer from further consideration. B. Technical Proposal 1. Proposed Team Members a) Submit any proposed changes to the project team listed in the proposer’s previously submitted Statement of 17
  22. 22. Qualifications. Provide information on each individual as it pertains specifically to their experience in the renovation of student residence halls. b) Specify the percentage of time each team member is expected to spend on this project during the pre- construction and construction phases. c) Identify the direct responsibilities of each team member during the pre-construction and construction phases. At a minimum, CM responsibilities shall include those listed in Sections II.B and II.C of this RFP. d) Provide a statement from the Project Executive committing the proposed team members for the duration of the project. 2. Project Plan a) Provide the Cost Model used on one of the completed projects submitted in Section VI of the proposer’s previously submitted Statement of Qualifications and describe how this model was developed, updated and finalized to obtain the construction cost. Provide the Cost Model to be used on this project if different from the model referenced above. b) Describe the process by which value analysis is preformed so as to achieve an appropriate balance between costs, aesthetics, sustainable design and function. Provide a sample Value Analysis Report from a previous project. c) Describe the process by which design documentation is reviewed for clarity, completeness, constructability and coordination. Provide a report of deficiencies/issues resulting from the review of the design documentation of one of the completed projects submitted in Section VI of the proposer’s previously submitted Statement of Qualifications. d) Describe the process by which subcontractors will be pre- qualified. Identify all evaluation criteria used by the CM during the prequalification process. 18
  23. 23. e) Identify the strategies that have been implemented successfully by the CM during the preconstruction and/or construction phases of previous projects to maximize the overall quality of the work. Provide specific examples where these strategies resulted in a higher quality finished product. f) Describe your firm’s approach and procedures for developing and updating the construction schedule. Identify all parties involved and their levels of involvement. Indicate strategies for securing subcontractor “buy-in” to the schedule submittals. g) Describe your firm’s approach and procedures for handling project Submittals and Requests for Information in a timely fashion. Provide a sample of the Activity Logs from a previous project that were used to track these items. h) Provide a sampling of project reports that have been provided on previous projects to help the Owner and other project teams members stay appraised of the project status and issues. i) Provide a 1-2 page description/outline of your firm’s approach and procedures for quality control/assurance. j) Provide a plan for subcontracting with Small, Women, and/or Minority-Owned (SWAM) businesses. Plan shall include goals (in percentage terms) for each category for which the CM plans to subcontract for in both the Pre- Construction and Construction contracts. If SWAM subcontractors are used, the prime contractor agrees to report the use of SWAM subcontractors by providing at a minimum the following information: name of firm, Virginia DMBE SWAM certification number, phone number, total dollar amount subcontracted, category type (small, women, or minority-owned), and type of product/service provided. Definitions for each category are listed in Attachment 10. Note that SWAM vendors must be certified with the Department of Minority Business Enterprise (DMBE). For further information: (http://www.dmbe.state.va.us). 19
  24. 24. k) Provide any additional information on your firm that you feel makes your firm uniquely qualified to provide CM services on this project. C. Cost Proposal 1. Complete the attached Cost Proposal Form and submit the form in a sealed envelope separate from the Technical Proposal. V. Evaluation and Award A. Oral Presentation 1. Upon receipt of the proposals, the Owner will schedule a time with each respondent to provide an oral presentation to the Owner. The presentation including questions/discussions is expected to not exceed 1.5 hours in length. 2. The purpose of the presentations is to allow the Owner to meet the CM’s key personnel, discuss the RFP and to allow the CM to highlight selected areas of their proposal as they deem appropriate. 3. The oral presentation shall not involve negotiations of any proposed costs or fees. B. Selection Criteria 1. The Owner shall consider the following when evaluating the proposals: a) Demonstrated ability to successfully deliver a project of similar size and complexity pertaining specifically to renovation of student residence hall projects. b) Qualifications and experience of the CM’s key personnel assigned to this project with specific respect to renovation of student residence hall projects. 20
  25. 25. c) References from Owners who are particularly knowledgeable of the project team members proposed by the CM. d) The CM’s proposed Costs and Fees. e) Demonstrated ability of the CM to successfully perform the preconstruction services as defined in this RFP. f) Demonstrated ability of the CM to successfully perform the construction services as defined in this RFP. g) Proposed participation by Small, Women, and Minority- Owned businesses (SWAM) as defined in this RFP. C. Contract Negotiations CM proposers shall be ranked by the Owner’s Selection Committee based on the evaluation criteria listed in Section V.B. The Owner shall enter into negotiations with the two top ranked firms. D. Award of Contracts 1. Upon completion of negotiations, the Owner shall execute a Pre- construction Services contract with the CM deemed by the selection committee to be the best suited for this project. 2. Upon successful completion of the Pre-construction services contract, the Owner shall enter into negotiations with the same firm for a GMP contract for Construction Services. Should the CM fail to perform the Pre-construction Services to the satisfaction of the Owner or should the Owner be unable to negotiate a GMP contract with the initial CM, the Owner reserves the right to negotiate with the second ranked firm for Construction Services. 21
  26. 26. ATTACHMENT 1 Basis of Design Narrative Residence Hall Renovations The University of Mary Washington Fredericksburg, Virginia PC# 215-17507.001 Basis of Design Narrative Bowie Gridley Architects October 16, 2009 1
  27. 27. Pg Table of Contents 3 1 Design Team 3 2 General Project Description 3 3 Capacity / Type of Occupancy / Functions 4 4 Proposed Building Site Location 5 5 Exterior Circulation Diagram 6 6 Program Summary Statement 6 7 Type of Construction Proposed 6 8 Outline Description of Basic Materials 14 9 Future Construction Accommodation 14 10 Style and Character of Building 15 11 Structural Design Criteria 19 12 Foundation System 19 13 Systems Descriptions 45 14 Area and Volume Calculations 46 15 Bed and Parking Counts 48 16 Preliminary LEED Checklist & Compliance Strategy 1 Design Team The following contributed to the development of this Basis of Design Narrative: 2
  28. 28. Architect Bowie Gridley Architects / Washington, DC Civil Engineer Koontz-Bryant, P.C. / Richmond, VA Structural Engineer Robert Silman Associates / Washington, DC MEP Engineers RMF Engineering, Inc. / Baltimore, MD Fire Protection Engineers / Security The Protection Engineering Group / Chantilly, VA Landscape Architect: Mahan Rykiel Associates / Baltimore, MD Cost Estimating: DMS International, Inc. / Columbia, MD Hazmat Abatement Design: Froehling and Robertson, Inc. / Richmond, VA 2 General Project Description This project consists of renovations and additions to two similarly designed and constructed five-story dormitory buildings, Mason and Randolph Halls, located at the University of Mary Washington. The work is proposed in order to improve quality of residence life, life safety and provide accessibility. It will provide students with new gathering, study and teaching spaces, achieving the University’s goal of creating an active on-campus living-learning environment. The existing buildings, connected by a terrace on top of a 2-story structure or “connecting link”, are on a grade differential, with the campus quad side between the buildings almost two stories higher than the area to the rear, or east of the terrace. New construction will be added on top of, and adjacent to, the connecting link to house gathering spaces, new stairs and elevators and additional beds. The existing buildings are interconnected on the first and second floors, and will be interconnected on the third floor by the new addition. There is no connection between Randolph and Mason Halls on the fourth and fifth floors. The only documented modifications to the buildings are roof repair work completed in 1984, terrace waterproofing work done in 1999, and various system modifications such as fire alarms and plumbing fixture replacements. A recent study conducted by UMW found that, while the buildings are structurally sound, all major existing systems need to be replaced. The project includes a complete gut renovation of the existing buildings, including replacement of existing MEP systems. A new sprinkler and fire alarm system will be provided. Almost all partitions, ceilings and finishes will be replaced. All doors and windows will be replaced. 3
  29. 29. The project will be LEED certified at the Silver level. A preliminary LEED checklist and explanatory notes are attached to the end of this narrative. 3 Capacity / Type of Occupancy / Functions The renovated facilities will house a total of 388 students. A resident advisor will live on each floor of each hall. Four apartments/efficiencies will be provided, two in Mason Hall and two in the connecting link. Two of these apartments will be designated for university faculty and two will be designated for building supervisors (students). The introduction of resident faculty will enhance the living-learning community by creating formal and informal opportunities for faculty and students to interact outside of the typical academic setting. Existing triple- and quadruple-occupancy rooms will be eliminated. The typical room will be double-occupancy with its own bathroom, a significant improvement over the existing bathrooms that are typically shared by four students, or more in the case of triples and quads. Each 2-bed room will accommodate a bed, desk, dresser and closet for each student. UMW’s furniture system facilitates lofting for varied configurations. Some dressers have been accommodated in the test-fit layouts by locating them under partially lofted beds. Dorm rooms have been designed to be very compact for economy, to accommodate existing column and window locations, and to encourage students to get out of their rooms and engage with other residents. Entrances to all dorm rooms will be accessible for disabled visitors except for rooms on the first and second floors where the existing floor level changes in the center of each floor. Fully accessible rooms will be provided on the third, fourth and fifth floors. All gathering, teaching and other common-use functions will be accessible. Gathering spaces include lounges, seminar rooms and study rooms for group and individual study. All gathering spaces within each hall will be available for use by all residents of that hall. Controlled entrances to each hall will provide full access for residents only. Internal circulation between Mason and Randolph, including the connecting link, will be re-opened and controlled. This will help facilitate shared use of the gathering spaces in the new third floor addition, building a stronger sense of community for the complex. The addition on top of the existing connecting link will include seminar rooms and a large gathering space that will be used by the wider university community as well as Mason and Randolph residents. This addition will facilitate maximizing bed count (and associated revenues) while providing ample spaces for studying and socializing by freeing up space within the existing buildings for dorm rooms. The addition’s central gathering space is designed to accommodate larger group meetings and activities as well as providing seating areas for smaller groups. The seminar rooms will be 4
  30. 30. scheduled for various academic uses, including residence life programs, and will also be used for group study by Mason and Randolph residents, particularly at night. Access to these rooms will be controlled and monitored to assure proper use and protect audio- visual equipment located there. 4 Proposed Building Site Location Mason and Randolph Halls occupy a prominent site located near the main entrance to the UMW campus near its southern end. See map below – the building site is highlighted in gray: 5 Exterior Circulation Diagram The campus quad space between Mason and Randolph is directly adjacent to the main campus pedestrian circulation path. The buildings’ sitting creates a sense of containment for the quad space, similar to other nearby UMW buildings that have pedestrian pathways around the perimeter of the spaces between groups of buildings. The site development included with the project strengthens its relationship to the campus plan by enhancing the perimeter circulation and developing the open lawn in the center, a hub of outdoor activity for the students living in Mason and Randolph. It reinforces Mason and Randolph as a destination for residents and other members of the campus community coming to the new addition. Its relationship to the primary north / south pedestrian circulation path is consistent with, and builds upon, the existing pattern of nodes of activity along that path. Again, the project site is highlighted in grey: 5
  31. 31. Vehicular circulation and parking will continue to be limited to the back and sides of the complex, along with site features requiring service such as dumpsters and mechanical and electrical equipment. The number of existing parking spaces will be maintained. Accessibility for the disabled to the buildings will be provided as part of the renovations. The new elevators at the east end of each hall will be easily reached from the parking area, including accessible parking spaces. New ramps will connect accessible routes on campus with the existing front entrance to each hall on floor 3 as well as the new addition. 6 Program Summary Statement The following chart summarizes the functional program accommodated by the renovated areas and new construction: 6
  32. 32. 7 Type of Construction Proposed Both the existing and new construction is proposed to be classified as IIB (non- combustible / unprotected). The VUSBC type is IIB. 8 Outline Description of Basic Materials See Structural and Building Systems sections for additional information SCOPE OF EXTERIOR REPAIRS AND RENOVATIONS TO EXISTING BUILDINGS: 1. Replace spalled brick, repair cracks and re-point masonry 2. Replace damaged cast stone balusters at main roofs' parapets 3. Replace windows and doors 4. Rehabilitate Roofs A. Remove existing roofing materials (including asbestos-containing flashings) B. Construct dunnage, structural reinforcements, and curbs for new mechanical equipment C. Install new roof drains (new locations) D. Install new roof insulation, tapered to drains E. Install new roofing with all new flashings and accessories F. Seal stone parapet joints 5. Construct new mechanical equipment screens on top of existing roofs 7
  33. 33. A. Brace new structure to existing structural frame below 6. Rehabilitate front porticoes (third floor entrances) A. Add new ramp B. Add fill on top of existing floor to make entrance accessible C. Add top step to accommodate new fill D. Replace balustrade E. Replace roofing, roof drains and accessories F. Install new handrails 7. Rehabilitate and enclose west porches (Additive Bids #2 and 3) A. Replace balustrade, cornice and wood columns (including temporary support) B. Replace roofing, roof drains and accessories C. Recondition existing decorative guardrails D. Replace spalled brick and re-point masonry joints E. Build-up porch floors to level with interior floors F. Install structural bracing G. Construct new in-fill partitions with triple hung windows at Floor 3 H. Install new windows in arched brick openings at Floor 2 I. Fur out and insulate walls at Floor 2 8. Repair and prepare existing terrace for new addition A. Remove abandoned stone fountain, balustrade, and edge banding B. Remove drainage course, waterproofing, and flashings C. Salvage stone paving and steps D. Remove mineral deposits from brickwork on west side E. Waterproof west side above and below grade 9. Paint existing wood trim to remain A. Encapsulate lead-based paint 10. See Building Material notes below for additional information. 8
  34. 34. SCOPE OF INTERIOR RENOVATIONS TO EXISTING BUILDINGS: 1. Demolish toilet rooms, sinks, showers, and closets (salvage toilets and marble partitions) 2. Demolish partitions and other walls except at third floor entrance/lounge area and stair to remain 3. Demolish plaster ceilings except at third floor entrance/lounge area 4. Abate hazardous materials A. Remove vinyl asbestos floor tile and mastic B. Remove asbestos pipe insulation C. Encapsulate lead-based paint 5. Remove doors 6. Remove east existing stairs D. Demolish stairs and landings E. Fill existing window and exterior door openings with recessed brick to match existing F. Fill in floors level with adjacent floors 7. Replace plumbing system 8. Replace electrical system 9. Replace mechanical systems 10. Install sprinkler and fire alarm systems 11. Install security, data/telecom, CATV and AV systems 12. Fur out exterior walls and add insulation 13. Install partitions and ceilings 14. Install wheelchair lifts at main lounges 15. Convert rooms under third floor front porticoes to bicycle storage (part of Additive Bid #2) A. Demolish abandoned electrical equipment 9
  35. 35. B. Excavate grade to Floor 2 level C. Saw-cut existing window opening down to floor level D. Provide opening for new exterior door E. Apply new brick veneer to previously sub-grade wall each side of door 16. Paint interior surfaces 17. See Building Material notes below for additional information. BUILDING MATERIALS AND SYSTEMS - EXTERIOR 1. Typical new masonry walls A. Brick: Standard Modular, color and type to match existing, running bond typical, with accents of special shape bricks in selected locations including jack arches over openings B. Masonry backup: 8” reinforced CMU walls & lintels with trowel-applied air barrier/vapor retarder C. Insulation: 2” extruded polystyrene in cavity D. Flashings: fabric-coated copper E. Cast stone trim: window sills, copings, water table, banding, caps and decorative headers over main entrance to third floor addition F. Trim, infill panels around windows, rake boards, fascias, and soffits: cellular PVC 2. New third floor addition curved walls and projecting bay on rear elevation A. Wall construction: fiberglass sheathing with high recycled content, 6” steel studs with R-19 fiberglass insulation and vapor retarding membrane B. Trim, infill panels around windows, rake boards, fascias, and soffits: cellular PVC C. Flashings: fabric-coated copper 3. Entrance to new third floor addition A. Site walls: brick with stone copings B. Fascias and trim: cellular PVC C. Ceiling: Exterior cement board with textured plaster finish D. Railings: Welded steel, painted, decorative 4. Existing exterior walls (floor to underside of deck above) 10
  36. 36. A. Adhere 2” extruded polystyrene to interior surface of existing walls B. Inside adhered EPS, construct 3 5/8” metal stud walls, fill with R-11 foil-faced glass fiber batt insulation. C. Interior finish: fiberglass-faced, high impact-resistant gypsum board, painted 5. Existing west porches infill (Additive Bids #2 and 3) A. Columns and pilasters: cast fiberglass, factory finished B. Fascias, soffits, cornices, panels and trim: cellular PVC, to replicate existing where applicable C. Existing railings: remove, rehabilitate and re-install 6. Existing third floor entrances A. Columns and pilasters: existing cast stone B. New top step: granite to match existing C. Cornice and balustrade: cellular PVC to replicate existing D. Railings: Welded steel, painted, decorative 7. Doors and Windows A. Doors: solid core hardwood, stile and rail, painted, with applied moldings, panels and glazing, to match existing where applicable B. Door frames: steel with applied wood trim, painted C. Door hardware: institutional-grade, with intercoms and access controls per security narrative D. Windows: commercial grade clad wood, double hung, with screens, insulated argon-filled glass, and prefinished aluminum panning trim E. Door and window sills: cast stone, to match existing where applicable 8. New mechanical equipment screens on top of existing roofs A. Structural framing: steel tube sections, with posts down through existing concrete deck to new steel structure below B. Roofing: prefinished standing seam metal on pre-fabricated light-gauge framing with spikes and closures to discourage bird roosting 9. Low-slope roofing A. Membrane: 60 mil TPO, fully adhered (white), with compatible flashings and accessories B. Insulation: tapered polyisocyanurate, R-22 minimum, sloped to drains at ¼" per foot minimum 11
  37. 37. C. Drainage: internal drains with overflow scuppers 10. High-slope roofing A. Metal roofing: Pre-finished (kynar-coated) steel high-seam tee B. Insulation: foil-faced fiberglass, R-22 BUILDING MATERIALS AND SYSTEMS – INTERIOR 1. Floor infill (at existing stairs to be removed) A. Concrete on metal deck 2. New Stairs A. Steps and landings: concrete-filled steel pans and treads with formed steel risers, steel channel stringers and landing headers, painted B. Soffits under landings: 5/8” gypsum board on metal stud framing, painted C. Enclosures under stairs: 5/8” gypsum board on 3 5/8” metal studs D. Railings: stained hardwood handrails on welded steel brackets; welded steel guard rails with stained hardwood caps, decorative infill panels, painted 3. Elevators A. Type: Traction, Machine-Room-Less B. Size: accommodate stretcher C. Features: accommodate accessible means of egress, 3500#, general purpose front opening 4. Floors, base and wainscots A. Typical, dorm bedrooms, closets and corridors: linoleum, 3-color pattern in corridors and lobbies, with 6” rubber base B. Faculty apartments, offices and lounges: carpet with 6” rubber base C. New stair: Rubber tread & riser covers, flooring on landings and 6” base D. Entry vestibules: heavy-gauge aluminum recessed walk-off grilles with slate surround and base E. Existing stairs: repair as required to match existing stone treads and base F. Main gathering space and corridors in new addition: stained hardwood flooring, base and wainscot 12
  38. 38. G. Bathrooms, public toilets and janitor’s closets: ceramic mosaic tile with ceramic tile wainscot, 4’ high, 3-color patterned tile in public toilets H. Laundry and vending: rubber flooring and base 5. Partitions and wall finishes A. Dorm rooms, bathrooms and closets, typical: 6” CMU, painted, with demising walls tight to underside of deck B. Corridor walls: 6” CMU with skim coat plaster on corridor side, CMU to underside of deck, painted C. Gathering, study and seminar rooms in new addition: 3 5/8” steel studs with recycled natural cotton sound insulation, two layers 5/8” gypsum board each side to underside of deck, painted D. Existing third floor entrance/lounge areas: restore and paint existing plaster, woodwork and railings E. Faculty apartments, typical interior walls: 3 5/8” steel studs with 5/8” gypsum board each side, painted F. Interior paint: latex G. Interior stains and clear finishes: water-based 6. Ceilings A. Dorm rooms and closets, typical: suspended 5/8” gypsum board, with gypsum board dropped soffits on corridor end of room, painted B. Bathrooms: suspended 5/8” moisture-resistant gypsum board, painted. C. Corridors, lounges, study and seminar and rooms: combination suspended 5/8” gypsum board, painted, and suspended acoustical ceiling panels with tegular edge, 9/16” grid suspension system 7. Doors, frames and hardware A. Doors: solid core wood, flush, stained, AWI custom grade B. Frames: painted steel, welded C. Hardware: institutional grade, with access controls per security narrative 8. Miscellaneous A. Toilet partitions: solid plastic B. Shower enclosures: molded fiberglass C. Toilet accessories: stainless steel 13
  39. 39. D. Grab bars: Stainless steel, 2 per handicapped toilet (public toilets and accessible dorm rooms) E. Fold-down handicapped seats, grab bar and shower spray unit with hose (one per each typical accessible dorm room) F. Shower enclosures and floor at roll-in handicapped showers: ceramic tile floors and walls G. Typical cabinets and millwork: AWI custom grade, wheat board, painted H. Window Stools: Solid surfacing material I. Closets in dorm rooms and faculty apartments: solid wood hanger rods with 11” deep painted wood shelf above J. Counter tops: solid surfacing material K. Laundry folding tables: plastic laminate tops supported by heavy-duty steel brackets and angles, painted L. Appliances (refrigerators, ranges, washing machines, dryers) and vending machines: Owner-furnished, Contractor-rough-in 9 Future Construction Accommodation There are no plans for any future construction and thus no accommodations have been made. 10 Style and Character of Building The existing buildings were designed in 1953 by the Richmond, Virginia architectural firm of Walford & Wright in the Neo-Georgian style and are very similar to each other in design. The predominant exterior materials are red / orange brick with painted white wood trim, double-hung wood windows, paneled wood doors, wood and stone columns, and balustrades of wood and cast stone. While not an historic landmark, Randolph and Mason Halls contribute significantly to the UMW campus’ traditional architectural fabric. The addition on top of, and adjacent to, the existing connecting link will be compatible with the Georgian style of the existing buildings in style and character. Its symmetry, proportions, details and materials will be in keeping with the existing while reducing maintenance through the use of modern materials in lieu of painted wood. 14
  40. 40. Mason Hall main (third floor) entrance Randolph Hall main (third floor) entrance 11 Structural Design Criteria DESCRIPTION OF EXISTING STRUCTURE Based on the 1953 structural drawings by Walford & Wright, the buildings were constructed as a single structure, with a small expansion joint located in the terrace to accommodate some differential movement. 15
  41. 41. Substructure Foundations for the building are spread footings, with slabs cast on-grade. The change in grade from the third floor quad (front) side to the back means the walls below the third floor at the quad side are concrete retaining walls. The courtyard fountain structure has significant foundations immediately adjacent to the terrace. Superstructure The superstructure consists of a mixed system of concrete framing, steel framing, and masonry bearing walls. On the ground floor level of each hall, floors are framed in concrete, with a pan-joist system supported on beams spanning to columns. Above the ground floor, steel floor framing consists of concrete slab on steel deck, supported on open-web steel joists which span to wide flange steel beams and columns. Note that at the ground floor of Randolph Hall, the quad side is framed with concrete framing as described above, while the back half of the building (south most) is framed in steel, similar to the upper floors. Composite brick and concrete masonry bearing walls support the open-web joists at the exterior walls. The quad side is framed in concrete. PROPOSED STRUCTURAL RENOVATION WORK Mechanical unit support at roof Mechanical air-handling units will be added to the existing roof. In addition, new mechanical equipment screens on top of the existing roofs will be installed around three sides of the air-handling units. The current open-web steel joists which frame the roof are not able to carry significant additional load. Therefore, to minimize impact on structure, new steel beams will be placed between the existing open web joists, with posts up through the roof to the required steel dunnage supporting the mechanical units above the roof. A similar scheme will be required to support the screen wall framing, as the screen wall will be subject to significant wind loads. At areas where the existing support girders and columns are currently at their maximum capacity, local reinforcing (for example, with field-welded steel plates) may be required. Unreinforced masonry may require some strengthening to carry new beam loads as well. New addition The addition of a floor over the existing terrace/connecting link structure will require careful integration with the mixed structural systems to avoid excessive negative impact. The new roof will have steel framing supported on new steel columns added through the existing structure. The new columns will be braced back to the existing floor framing at each level. Columns will be located within the footprint of the existing connecting link structure, and their locations will be carefully coordinated with the existing and new window locations at each floor. The column locations will also affect the existing pipe 16
  42. 42. tunnel located within the connecting link and will be carefully coordinated with new piping. New spread footings will be required to support the new columns. The existing reinforced concrete retaining wall at the quad side is expected to be able to support new gravity loads and lateral loads along the long axis of the terrace structure; however the new lateral loads imposed on the system will require the addition of a below-grade lateral support for the short axis of the connecting link. The new lateral force resisting elements will consist of full-depth reinforced concrete foundation walls that will function as shear walls, to be located in the area where the foundations for the fountain are currently located. New dormitory rooms will be added at the fourth and fifth floor levels over each end of the connecting link. The structure of these additions will consist of a combination of steel framing and masonry bearing walls, similar to the systems described above. Vertical circulation towers The new stair and elevator towers at the east end of Mason and Randolph will require new systems for support of both gravity and lateral systems. While gravity systems could utilize either load-bearing reinforced masonry or steel framing with reinforced masonry infill, to maintain compatibility with the existing system, these additions will be framed in load bearing masonry, so the lateral stiffness of the new system is compatible with the existing system. The steel-framed option may be considered as an alternate approach. Effect of new work on existing building lateral and gravity systems The new addition has lateral load, both seismic and wind, to the existing building structure. However, these new structures also provide increased lateral resistance through both masonry and concrete shear walls. A more detailed review of the impact on existing building lateral system will be conducted to ensure the design does not exceed IEBC limits on increased lateral loading. The impact on the existing gravity system will remain under the IEBC limits with the added columns and bearing walls. STRUCTURAL DESIGN LIVE LOADS The design load criteria are described in the table below. Applicable The following codes and standards are applicable: Codes and a. Virginia Uniform Statewide Building Code (VUSBC) 2006 b. International Building Code (IBC) 2006 Standards The following structural design standards will be followed as specified by the governing codes: a. ASCE 7, Minimum Design Loads for Buildings and Other Structures. b. ACI 318, Building Code Requirements for Structural Concrete. c. AISC 360, Specification for Structural Steel Buildings. 17
  43. 43. d. ACI 530, Masonry Standards Joint Committee Code. e. Structural The following values are specified by the applicable codes and standards: Loading Occupancy or Use Live Loadings Uniform (psf) Concentrated (pounds) Offices & Corridors above First 100 2000 Floor Stairwells 100 Mechanical Room 150(1) Roof 20 (1) Will be used as a minimum by comparison to the estimated weight of mechanical equipment. (2) 15 psf miscellaneous ceiling and MEP loading at new drop ceilings. Wind V = 90 MPH Exposure B Iw = 1.15 Loading Seismic Seismic Design Category to be determined upon completion of Loading geotechnical investigation. Snow Pg = 30psf Ca = 1.0 Is = 1.2 Loading Vertical 1. Floor deflection under live load will not exceed 1/360 of span Deflection length. Criteria 2. Roof deflection under live or snow load will not exceed 1/240 of span length. 3. The floor live load deflection of beams supporting exterior wall elements will not exceed 3/8”. At beams supporting masonry walls, live load deflection will not exceed the least of 0.3” or 1/600 of span. Lateral 1. Exterior wall structural element deflections under the specified Deflection design load will not exceed 1/240 of span length. Criteria 2. Allowable story drift (seismic): 0.025 x story height. Vibration 1. Design issues and criteria related to floor vibration due to human Criteria activities are outlined in the AISC Design Guide #11, Floor Vibration Due to Human Activity. 2. Where vibrations are caused by running machinery, they should be isolated by damping devices on frame structure or by the use of independent foundations, as specified by the MEP consultant. Acoustic No acoustic performance requirements are assumed for the Criteria structure. 18
  44. 44. 12 Foundation System GEOTECHNICAL CRITERIA A geotechnical investigation is underway which will confirm the bearing capacity of soils for new loads, possible additional capacity of existing footings, and lateral earth pressures, water proofing/drainage, etc. See Structural Design Criteria above for additional information. 13 Systems Description MECHANICAL SYSTEMS INTRODUCTION – HVAC / PLUMBING ENGINEERING The scope of work for the existing Randolph and Mason Halls is to provide a complete renovation. All mechanical and plumbing systems within the building will be replaced. There is an existing mechanical room in the lower level of Mason which also serves Randolph. This will be replaced by a new mechanical room in Randolph. This section summarizes the mechanical and plumbing systems and establishes the basic engineering design criteria for the facilities. It supplements codes which are applicable to the work being undertaken as well as those laws dealing with environmental protection, occupational safety and health. CODES AND STANDARDS All mechanical and plumbing systems will be designed and constructed to comply with the following codes and standards:  Construction and Professional Services Manual (CPSM)  Virginia Uniform Statewide Building Code  Virginia Statewide Fire Prevention Code  2006 International Building Code  2006 International Mechanical Code  2006 International Plumbing Code  2006 International Fire Code  2006 International Fuel Gas Code  2006 International Energy Conservation Code  LEED for New Construction  ASHRAE Handbooks and Standards  ASHRAE 90.1, 2004  Environmental Protection Agency Regulations  Americans with Disabilities Act (ADA) and Uniform Federal Accessibility Standards (UFAS)  Applicable editions of National Fire Protection Association Standards (NFPA)  ASME A17.1-2000 Safety Codes for Elevators and Escalators with Addendums through A17.1b-2003 19
  45. 45. DESIGN CRITERIA General: The heating, ventilation and air conditioning systems will be designed to produce the desired space temperature, humidity, pressurization and air quality conditions while employing the following design criteria. Outdoor Ambient Conditions 2003 ASHRAE Fundamentals Design (listed in CPSM) Location: Quantico MCAS, Virginia Fredericksburg, Virginia Winter: 16.2°F DB (99.6%) 6°F DB (Per CPSM) Wind Speed: 19.1 MPH (1%) 20 MPH Prevailing Wind Direction: 290° 290° Summer: 92.6°F DB/76.5°F WB (.4%) 93°F DB/77°F WB (Per CPSM) Daily Range: 17°F DB 17°F DB Indoor Design Conditions The following inside design temperature conditions are established by the CPSM. The buildings are considered residential occupancy and are state owned. Temperature will generally be controlled to plus or minus 2°F. Closer tolerances are noted accordingly. Mechanical and electrical rooms will be ventilated with outside air to 10 degrees above ambient conditions. Humidification for human comfort is not normally allowed by BCOM. Program Space Summer Winter Dormitory Rooms 78°F DB 70°F DB Storage 78°F DB 70°F DB Lounge 78°F DB 70°F DB Offices 78°F DB 70°F DB Classrooms/Lecture 78°F DB 70°F DB Mechanical equipment rooms 101°F DB 40°F DB Electrical equipment rooms 101°F DB 40°F DB VENTILATION CRITERIA Ventilation rates will be provided in accordance with the 2006 International Mechanical Code as outlined below. The occupancy density will be based on the formal program for the facility, the furniture/seating layout, or the values listed in the code, whichever is greater. Occupancy Outdoor Air Outdoor Air Based on 1000 Requirement Requirement 2 Program Space Square Feet CFM/Person CFM/ft Dormitory Rooms (Bedroom) 5 5 0.06 Offices 5 5 0.06 Storage 0 0 0 Lounge 25 .5 0.06 Classrooms 35 10 0.12 Conference Rooms 50 5 0.06 20
  46. 46. Occupancy Outdoor Air Outdoor Air Based on 1000 Requirement Requirement 2 Program Space Square Feet CFM/Person CFM/ft Electrical equipment rooms 0 0 0 Mechanical equipment rooms 0 0 0 EXHAUST CRITERIA Air will be exhausted from all toilet rooms and janitor’s closets. Toilet room exhaust will be provided at a rate of 75 CFM per fixture or 10 air changes per hour, whichever is higher. Exhaust makeup air may be any combination of outdoor air and transfer air. Exhaust will be connected to the energy recovery air handling unit on the roof and will temper the incoming outside air. PRESSURIZATION CRITERIA Building air systems will be designed to achieve positive pressure and minimize infiltration. Air handling systems will return and/or exhaust approximately 5% less air than they are supplied in order to ensure a positively pressurized space. Air transfer rate will be set to maintain a reasonable differential airflow between differing occupancies. All public toilet rooms and janitor’s closets will be negative with respect to the corridor and internal occupied zones. FILTRATION CRITERIA All air systems will have filters with efficiencies no lower than what is indicated in the following table. Where two filter beds are indicated, the first bed will be located upstream of the air handling equipment and the second bed will be located downstream of the supply fan, coils and humidifiers. Filter efficiencies will be based on ASHRAE Standard 52.2. In order to obtain a LEED point for indoor environmental quality, MERV 13 will be used for occupied spaces in Randolph and Mason. Number of Filter MERV Rating - MERV Rating - Area Designation Beds Filter Bed No.1 Filter Bed No.2 Randolph and Mason 2 7 13 BUILDING OPERATING SCHEDULE All building areas are expected to normally operate for (24) hours, (7) days a week while school is in session. The University intends to use the buildings for summer sessions, so they must be capable of operating year round. The University also plans to incorporate a sequence for unoccupied setback mode. INTERNAL HEAT GAINS Equipment heat gains and occupancy loads for general use spaces will be as defined by the programming documents and Owner furnished load criteria. Equipment loads will be estimated at 2 watts per square foot for most spaces. Lighting levels will be set per the requirements set forth in ASHRAE 90.1. Estimated loads are as follows: General Lighting: 1.0 watts per square foot minimum or as required by lighting design General Equipment: 2.0 watts per square foot or as determined by specific 21
  47. 47. equipment in each room Occupant Loads: Function Sensible and Latent Loads Dormitories, offices, 250 BTUH Sensible, 200 BTUH Latent (Based on classrooms, lounges moderately active office work) ENVELOPE LOAD CRITERIA Building block loads for heating and cooling loads will be based on the following criteria and adjusted as the design progresses. Roof U-Value (average) 0.03 BTU/(h*ft2*0F) Wall U-Value 0.07 BTU/(h*ft2*0F) Glass U-Value 0.3 BTU/(h*ft2*0F) Glass Shading Coefficient 0.5 INFRASTRUCTURE/UTILITY SYSTEMS General There is an existing mechanical equipment room located in the basement of Mason. 50-100 lb/hr steam from the central plant enters the mechanical equipment room where a pressure reducing station reduces it to a pressure of 15 lbs/hr. A steam converter and set of pumps allows heating water to be distributed to convectors in both Mason and Randolph. A domestic water generator utilizes steam to produce domestic hot water which is also distributed to both buildings. No chilled water system exists in these two buildings. The entire distribution system will be replaced. A new mechanical room will be located in the basement of Randolph and a new steam line will run from the manhole outside the building to the mechanical room. All equipment located in this new mechanical room will be sized to accommodate both buildings. Randolph and Mason have floor to floor heights at approximately 10 feet, so piping and ductwork distribution are expected to be challenging, and will require careful coordination between trades. HEATING SYSTEM Central plant steam at 50-100 lbs/hr is currently distributed through a tunnel and into the lower level of Mason. From there, a steam convertor allows heating water to be distributed throughout both buildings. All of the piping and equipment will be replaced. The new heating water system in Randolph will consist of a pressure reducing station, steam convertor, and two heating water distribution pumps. The pumps will serve the new fan-coil units, air handling units and unit heaters. HUMIDIFICATION/DEHUMIDIFICATION Humidification for human comfort is discouraged by BCOM and is not required for these dormitories. Dehumidification will be provided through the use of a chilled water coil in the make- up air unit. 22

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