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  1. 1. SOLICITATION NO. 07-015 REQUEST FOR PROPOSAL (RFP) FOR Construction Management Services for Construction of Central High School BIBB COUNTY SCHOOL DISTRICT 484 Mulberry Street Macon, Georgia 31201 March 9, 2007 1
  3. 3. SECTION 1 – PREPARATION AND SUBMISSION OF PROPOSALS 1. INTRODUCTION a. To be entitled to consideration, sealed proposals shall be presented in accordance with the instructions of this solicitation and within the time constraints stated. b. Sealed proposals consisting of one (1) original and five (5) copies will be mailed or delivered to the office of Bob Flowers, Capital Program Administrator, 484 Mulberry Street, Third Floor, Macon Georgia 31201. c. Proposals received after the date and time specified will not be considered. d. The Bibb County School District reserves the right to accept or reject any or all proposals and to waive minor irregularities and technicalities. The judgment of the Bibb County School District on such matters shall be final. 2. REQUEST FOR PROPOSAL PROCESS: This solicitation is a Request For Proposal (RFP). In using this method for solicitation we are asking the marketplace for its best effort in seeking a “best value” solution to our requirement. The Offeror provided proposal(s) will be evaluated by an evaluation committee. Offeror(s) should make their best effort to satisfy the requirement at their best price because a contract may be awarded based on the initial evaluation. Often, however, it will be necessary to hold discussions with Offeror(s) about their proposals. This will be done after the initial evaluation. The results of the evaluation will be reviewed and a “competitive range” will be selected for discussions. Essentially, if an Offeror’s proposal is not evaluated as having a chance for contract award because of the content of the proposal and/or the price, the proposal will be dropped from the competitive range to save time and money for both the Offeror and the Bibb County School District. Offerors in the “competitive range” will be notified of the weaknesses in their proposals and given an opportunity, in discussions, to ensure they understand the weaknesses. At the end of discussions with all Offerors, best and final offers (BAFO) will be accepted from the Offerors in the competitive range. The BAFO’s will be evaluated and the results reported to a selection official who will select the proposal that presents the best value to the Bibb County School District. This selection will then be presented to the Bibb County Board of Education for approval. If approved by the Board and if other matters (insurance, bonds, etc.) are settled, a contract will be awarded. 3
  4. 4. PROPOSAL CONDITIONS SECTION 1 – PREPARATION AND SUBMISSION OF PROPOSALS 3. OWNER’S REPRESENTATIVE The Owner for whom work will be executed is: Bibb County School District, Georgia hereinafter referred to as BCSD. The Owner’s representative is Bob Flowers, Capital Program Administrator, or his designee, hereinafter referred to as the Administrator. 4. PREPARATION OF PROPOSALS a. All proposals shall be printed in ink or typewritten. Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error. The person signing the proposal shall initial corrections in ink. b. An authorized officer of the company shall sign proposals. 5. TAXES BCSD is exempt from all state sales tax and Federal Excise Tax. These taxes shall not be included in proposals. 6. ADDENDA Offerors are notified that they must thoroughly examine proposal documents which include, Cover Sheet, Table of Contents, Proposal Conditions, Specifications, Request for Sealed Proposal and Bidder’s Checklist, together with Addenda thereto issued prior to the receipt of proposal. Any addenda issued in writing during the time of solicitation shall be included in the proposal, and each will be incorporated in the subsequent contract. If any person or firm contemplates submitting a proposal and is in doubt as to the meaning of any part of the solicitation documents, they may submit a written request to the office of the Administrator for interpretation. This must be submitted in writing not-less-than ten (10) days prior to the proposal due date or within five (5) days after the pre-proposal conference – whichever date is later – and addressed to the office of the Administrator. Written requests may be submitted via e-mail to: Interpretations of proposal documents will be made by addenda only. The BCSD will not be responsible for any other interpretations or explanations. 4
  5. 5. PROPOSAL CONDITIONS SECTION 1 – PREPARATION AND SUBMISSION OF PROPOSALS No oral interpretations will be made to Offeror as to meaning of proposal documents. Requests for such interpretations shall be made in writing to the office of the Administrator, Bibb County School District, 484 Mulberry Street, Macon Georgia 31201, or via e-mail. Failure on the part of the Offeror to do so shall not relieve them of the obligation to execute such work in accordance with a later interpretation by the BCSD. All interpretations made to the Offeror shall be made in the form of addenda to the proposal documents and sent to all Offerors. Offerors are strongly urged to make arrangements to visit and inspect the site(s) prior to proposing if the configuration, structure, condition, etc. of the site will influence the proposal for contract performance. 7. WITHDRAWAL OF PROPOSALS A proposal cannot be withdrawn after it is delivered to the BCSD, unless Offeror makes a request in writing to the Owner prior to time set for receiving proposals, or unless the Owner fails to accept or reject the proposal within ninety (90) days after the date fixed for receiving said proposals. 8. ADDITIONAL TERMS The BCSD shall not be bound by any terms and conditions included in any Offeror’s packaging, service catalog, brochure, technical data sheet or other document which attempts to impose any conditions at variance with or in addition to the terms and conditions contained in this solicitation, or the BCSD purchase order related to this solicitation or contract. If the Offeror objects to any term or condition that shall relate to a contract resulting from this solicitation, the objection shall be clearly stated on a separate page entitled “Objection to Term or Condition” and placed in the proposal immediately after the executive summary. If the objection is accepted by BCSD it will be stated in the Purchase Order or Contract. If not stated in the purchase order or contract the terms and conditions shall remain as written in the solicitation. 9. COMPLIANCE WITH LAWS All services furnished in a contract resulting from this solicitation shall comply with all applicable Federal, State and Local laws, codes and regulations. 10. PROTESTS Protests dealing with the specification or the solicitation shall be filed not later than three (3) working days prior to proposal due date. Other protests shall be filed not later than three (3) working days after proposal due date, or if the protest is based on subsequent action of the BCSD, not later than three (3) working days after the aggrieved person knows or should have knowledge, of the facts giving rise to the protest. Protests are considered filed when received by the Administrator. Protests which are not filed in a timely manner, as set forth above, will not be considered. 5
  6. 6. PROPOSAL CONDITIONS SECTION II – CONTRACT AWARD 1. CONTRACT The contract shall consist of this solicitation and any addenda thereto, the Offeror’s proposal (as amended by a best and final offer if called for), the intent to award notification letter and the AIA Document A121/CMc – 2003 and AGC Document 565 as amended by BCSD. Unless specifically deleted in writing by addendum or amendment to one of the afore mentioned documents of the contract by the BCSD Administrator all terms and conditions of the BCSD contract documents shall be in affect and shall govern if in conflict with any term or condition otherwise presented. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of Georgia. 2. CONTRACT AWARD A contract will be awarded to the responsible Offeror (hereinafter referred to as contractor) whose proposal is determined to be the most advantageous and is of best value to the BCSD. Proposals will be evaluated on a combination of factors (see the RFP portion of this solicitation for weighted evaluation factors). 3. CONFLICTS IN TERMS AND CONDITIONS In a conflict between terms and conditions in any document that will be part of the contract, BCSD terms and conditions shall govern. 4. INSURANCE When the selected contractor has been identified, he will be notified of the necessity to provide required insurance. Proof of insurance shall be provided within 15 days of the date of written notification to the contractor. A. The following general requirements apply to any and all work under this contract by all Contractors and Sub-Contractors of any tier. 1) Any and all insurance required by this contract shall be maintained during the entire length of this contract, including any extensions thereto, and until all work has been completed to the satisfaction of BCSD. Any and all insurance must be on an occurrence basis. No Contractor or Subcontractor shall commence any work of any kind under a contract until all insurance requirements contained within the solicitation have been complied with and until evidence of all insurance requirements in each and every contract with each and every subcontractor of any tier and shall require the same to comply with all such requirements. 6
  7. 7. PROPOSAL CONDITIONS SECTION II – CONTRACT AWARD (2) The BCSD shall be covered as an Additional Insured under any and all insurance required by the contract. Confirmation of this shall appear on all certificates of insurance and on any and all applicable policies. (3) The BCSD shall be given no less than thirty (30) days notice of cancellation. The BCSD shall be given not less than thirty (30) days prior written notice of material changes of any insurance required under this contract. (4) Each and every agent shall warrant when signing the certificate of insurance that he is acting as an authorized representative on behalf of the companies affording insurance coverage under the contract and that he is licensed by the State of Georgia to conduct insurance business in the State of Georgia and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of Insurance for the State of Georgia. (5) Any and all companies providing insurance required by a contract must meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the certificate of insurance. For all contracts, regardless of risk, companies providing insurance under this contract must have a current: (a) Best’s Rating not less than A, and (b) Best’s Financial Size Category not less than Class VIII (6) In the event the Contractor neglects, refuses, or fails to provide the insurance required by the Contract Documents, or if such insurance is cancelled for any reason, BCSD shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from moneys then due or thereafter to become due to the Contractor or shall have the right to cancel the contract. B. Worker’s Compensation and Employer’s Liability Insurance The contractor shall procure and maintain Worker’s Compensation and Employer’s Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under the contract. Worker’s Compensation Limits: Statutory PROPOSAL CONDITIONS 7
  8. 8. SECTION II – CONTRACT AWARD Employer’s Liability Limits: Bodily Injury by Accident $ 1,000,000 each accident Bodily Injury by Disease $ 1,000,000 each employee Bodily Injury by Disease $ 1,000,000 policy limit Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement. The Waiver of Our right To Recover From Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy showing the Owner listed in the Schedule. C. Commercial General and Umbrella Liability Insurance The Contractor shall procure and shall maintain commercial general liability (CGL) and if necessary, commercial umbrella insurance with a limit of not less that $1,000,000 each occurrence, as shall protect him and any Subcontractor performing Work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract Agreement, whether such operations are by himself or by any Subcontractor or by anyone directly or indirectly employed by either of them. (1) Comprehensive Form (2) Contractual Insurance (3) Personal Injury (4) Broad Form Property Damage (5) Premises - Operations (6) Completed Operations This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under the contract. Policy coverage must be on an occurrence basis. CGL insurance shall be written on ISO occurrence form CG 00 01 10 93 (or substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). If such CGL insurance contains a general aggregate limit, it shall apply separately to this project. Each policy shall be indorsed with ISO Form CG 25 03 11 85 or equivalent form with wording satisfactory to Owner. PROPOSAL CONDITIONS SECTION II – CONTRACT AWARD 8
  9. 9. The Owner shall be included as an additional insured under the CGL, using ISO additional insured endorsement CG 20 33 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the Owner. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by commercial general liability or commercial umbrella liability insurance maintained pursuant to this agreement. Disposition: Certificate(s) of insurance must be sent to Owner with properly executed Contract Documents. D. Business Auto and Umbrella Liability Insurance The Contractor shall procure and shall maintain business automobile liability, and if necessary, commercial umbrella liability insurance with a limit of not less that $1,000,000 each occurrence. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos). Business auto coverage shall be written on ISO form CA 00 01, CA 00 05, CA 00 12, CA 00 20 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of ISO form CA 00 01. Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement or under any applicable auto physical damage coverage. Disposition: Certificate of insurance must be sent to Owner with properly executed Contract Documents. D. Endorsement of Casualty/Liability Policies There shall be attached to and made a part of every CASUALTY/LIABILITY INSURANCE POLICY an endorsement of the insurance company in accordance with the specimen shown below: PROPOSAL CONDITIONS SECTION II – CONTRACT AWARD 9
  10. 10. ENDORSEMENT Attached to and forming part of Policy No. of the Insurance Company. Date of Endorsement: Name of Project: In consideration of the premium for which the policy is written and proper rate adjustment when applicable, the insurance company agrees as follows: Item (1) This policy of insurance shall not be canceled, changed [which includes renewal], allowed to lapse or allowed to expire until thirty (30) days after the Bibb County School District has received written notice addressed as follows: Bibb County School District ATTN: Capital Program Administrator Post Office Box 6157 Macon, GA 31213-0799 as evidenced by certified mail, return receipt requested, or until such time as other valid and effective insurance coverage acceptable in every respect to the Owner and providing equal protection called for in the policy shown below shall have been received, accepted, and acknowledged by the Owner. It is also agreed that such notice shall be valid only as to such improvements or projects as shall have been designated by name in such notice and that as to any project not designated by name in the notice, coverage shall be continued in full force and effect. Item (2) Any other provisions of the agreement to the contrary notwithstanding, coverage under this policy shall automatically terminate thirty-six (36) months from the date shown below. The foregoing insurance provisions have been incorporated into by reference and are hereby made a part of insurance policy No. , this , 20 . (Name of Insurance Company (Signature of Authorized Representative) PROPOSAL CONDITIONS SECTION II – CONTRACT AWARD If the Contractor does not own any vehicles in the corporate name, non-owned vehicles coverage shall apply and must be endorsed on either the Contractor’s 10
  11. 11. personal automobile policy or the Comprehensive General Liability coverage required under this contract. E. Hold Harmless Agreement The Contractor shall Hold Harmless the BCSD from any and all claims, suits, actions, damages, liability and expenses in connection with loss of life, bodily or personal injury or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the performance of this contract. The Contractor’s obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion of omission from any policy of insurance. 11
  12. 12. PROPOSAL CONDITIONS SECTION III – POST AWARD 1. ASSIGNMENT By the submission of this proposal, the Offeror agrees not to assign the contract or purchase order to others unless specifically authorized in writing by the BCSD Administrator. 2. PAYMENT The contractor shall invoice BCSD in accordance with the terms and conditions defined in AIA Document A121/CMc – 2003 and AGC Document 565. 3. TERMINATION FOR DEFAULT: Termination for default shall be in accordance with the requirements set forth in AIA Document A121/CMc – 2003 and AGC Document 565. 4. TERMINATION FOR CONVENIENCE: BCSD reserves the right to terminate for convenience a contract awarded through this solicitation. 5. PERMITS, TAXES, LICENSES, ORDINANCES, AND AGREEMENTS The contractor shall, at his own expense, obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all applicable local, State and Federal laws, ordinances, rules and regulations. The contractor shall maintain the licenses required in a current status after award and throughout the course of the contract. The contractor shall agree that in the performance of the contract, they shall comply with all local agreements which they have made with any association union or other entity with respect to wages, salaries and working conditions, so as not to cause inconvenience, picketing or work stoppage. 12
  13. 13. PROPOSAL CONDITIONS SECTION IV – OTHER 1. BCSD NONDISCRIMINATION The contractor, by the submission of a proposal or the acceptance of a contract, does agree that he will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take appropriate action to ensure that applicants are employed, and that employees are treated during employment without regard t their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment. Layoff, termination, rates of pay or other forms of compensation and training. In the event of the contractor’s noncompliance with the nondiscrimination policy of the BCSD, any contract or purchase order may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible to transact further. 2. UTILIZATION OF MINORITY AND SMALL BUSINESS ENTERPRISES AND LOCAL AND MINORITY LABORERS (a) Minority and Small Business Subcontractors. The Owner has adopted a policy indicating its desire to increase the opportunity for participation by minority business enterprises and small business concerns in all its construction projects. The Contractor acknowledges this policy and agrees that it will actively solicit and encourage bids from qualified subcontractors identified by the Minority Assistance Corporation or other agencies as minority business enterprises. The Contractor shall also actively encourage and solicit bids from subcontractors who qualify as small business concerns. (b) Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor and all subcontractors shall, consistent with efficient contract performance, utilize to the maximum extent possible minority and local laborers and mechanics as on-site employees. The Contractor acknowledges this policy and agrees that the on-site labor force of contractors and all subcontractors shall include a meaningful representation of skilled and unskilled local and minority laborers and mechanics, consistent with the efficient performance of this contract. Meaningful representation for minorities means the employment of minority laborers and mechanics in at least the same proportion that minorities are represented in a discrete construction skill or craft in the Macon Labor Management Area, provided such individuals are available at the time of need. Meaningful representation of local laborers and mechanics means that at least 75% of the on-site work force of contractor and all subcontractors taken as a whole, shall reside in the Macon Labor Management Area, provided such individuals are available at the time of need. PROPOSAL CONDITIONS 13
  14. 14. SECTION IV – OTHER 3. DRUG-FREE WORKPLACE By submission of a proposal, the Offeror certifies that he/she will not engage in the unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled substance or drug during the performance of the contract and that a drug-free workplace will be provided for the contractor’s employees during the performance of the contract. The Offeror also certifies that he will secure from any subcontractor who works on the contract, written certification of the same drug free workplace requirements. False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 may cause suspension, termination of contract, or debarment of such Offeror. 4. CERTIFICATION OF NONCOLLUSION By submitting a proposal the Offeror certifies: “that this proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive pricing is understood to be a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.” 5. AUTHORIZED OFFICIAL It is agreed that all conditions of the proposal shall be abided and that the person signing this proposal is authorized to sign the proposal for the Offeror. 6. SOLICITATION TERMINATION In any event in which this solicitation is terminated or cancelled, in whole or in part, or all proposals are rejected, there shall be no liability on the part of BCSD for any costs incurred by Offerors or potential Offerors in relation to the solicitation. 7. RIGHTS AND REMEDIES The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. 14
  15. 15. ADDITIONAL CONDITIONS 1. CONTRACT TYPE The contract type contemplated for this requirement is Cost plus Fixed Fee Contract in accordance with AIA Document A121/CMc – 2003 and AGC Document 565 as amended by BCSD. 2. CONTRACT TIMEFRAME The contract timeframe will be for the duration of the project. 3. OTHER PROCEDURES A. HB 1079 shall govern in case of conflict with any terms and conditions of this document or contracts awarded. 4. RECEIPT OF ADDENDUM CLAUSE Vendors are encouraged to contact the Administrator prior to submitting a bid or proposal to determine if any addendum has been issued which they have not received. However, BCSD shall not bear responsibility for receipt of addenda by mail. If vendors do not acknowledge receipt of all addenda the bid or proposal may be determined to be non-responsive. 5. BONDING A Bid Bond in the amount of 5% of the estimated total contract amount shall be submitted with the proposal. Failure to provide a bid bond will result in proposals being considered non- responsive. 6. OWNER’S REPRESENTATIVE Supervision of the contract will be performed by the Owner’s Representative, Bob Flowers, Capital Program Administrator, or his designee of the Capital Program Department. 15
  16. 16. REQUEST FOR PROPOSAL BCSD invites proposals for Construction Management at Risk Services for the construction of Central High School 1. PURPOSE Bibb County School District (BCSD) intends to contract for the services of a Construction Management (CM) firm for the management of the construction of Central High School. To qualify for consideration, firms shall possess and be prepared to provide expertise, financial resources, and personnel experienced in construction planning, cost management, project control, construction techniques, and quality assurance. The services to be performed by the CM firm shall have as their objective the efficient, economical, timely and complete delivery of the work by managing the planning and construction of the project within the time and budget limitations and within established quality requirements. The services will be performed during the pre-construction, bid solicitation, construction, and post-occupancy phases. 2. SCOPE OF WORK I. Definition of Scope and approach Construction of a new high school facility on the site of the existing Central High School campus, and subsequent demolition of existing structures. The new high school facility will incorporate the program requirements established in the Educational Specifications dated October 30, 2006 as well as other facility requirements established by the Owner during the programming phase of the Project. Construction documents are currently being prepared and may not be complete before construction must begin, it is therefore anticipated that this project will require the use of “fast track” procedures that involve the development of early bid packages for site work, foundations, structural steel, etc. while the remainder of the construction documents are being completed. The new high school must be substantially complete and fully occupied for the August 2009 school year opening. II. a. The goal of this process is to provide a Construction Manager-At-Risk to provide pre-construction planning and construction management services for the construction of the new facility. b. The selected CM-At-Risk firm shall provide the required services with a Guaranteed Delivery Date (GDD) and a Guaranteed Maximum Price (GMP). 16
  17. 17. REQUEST FOR PROPOSAL 3. SPECIFICATIONS The selected CM firm shall adhere to the following: a. The CM shall provide Performance and Material and Labor Payment Bonds in the amount of 100% of the GMP. A bonding company having an A.M. Best rating of at least “A Class VIII” shall provide bonds. b. Individual Trade Contracts shall be between the CM and the Trade Contractors. c. The CM shall not perform any portion of a project with his own forces except as may be approved by BCSD. d. The CM shall be “at risk” in the proposed undertaking. e. Should the final cost of each project be less than the GMP, 100% of all savings shall revert to the BCSD. f. The CM shall provide schedule planning, procurement planning, cost analysis and value engineering during the design phase. g. The CM shall operate under Georgia Department of Education guidelines for any project with State Capital Outlay funding. BCSD will advise the CM when or if any project will include said funding. NOTE: (Reference AIA Document A121/CMc – 2003 and AGC Document 565 for specific services to be provided for items h-k.) h. Design and Pre-Construction Phase Services 1. Develop a provisional construction CPM schedule that includes all solicitation schedule requirements, construction phasing requirements including identification of bid packages, and an Owner provided equipment schedule requirements. 2. Develop requirements for safety, quality assurance and schedule adherence. 3. Perform a “constructability” review of the construction documents. 4. Provide cost analysis and value engineering recommendations. i. Solicitation and Award Phase Services 1. Arrange solicitation packages and adhere to Georgia D.O.E. requirements as applicable. 2. Develop requirements to assure time, cost and quality control during construction. 3. Provide a provisional construction schedule (CPM) for issuance with solicitation package. 4. Identify bidders and generate bidder interest with emphasis on identifying local and minority sub-contractors qualified to submit bids on this project. 17
  18. 18. REQUEST FOR PROPOSAL SPECIFICATIONS (Cont.) 5. Schedule and conduct pre-bid conferences in conjunction with the Architect. 6. Advertise and distribute solicitation documents. 7. Monitor bidder activity. 8. Review and analyze bids and recommend awards. 9. Update schedule. j. Construction Phase Services 1. Maintain on-site staff for construction management. 2. Establish and maintain coordinating procedures. 3. Develop and maintain a detailed schedule (CPM) including delivery, approvals, inspection, testing, construction and occupancy. 4. Conduct and record job meetings. 5. Prepare and submit change order documentation for approval of the Architect and BCSD. 6. Maintain a system for tracking and expediting review and approvals of shop drawings. 7. Maintain records and submit routine reports to Architect and BCSD. 8. Maintain quality control and ensure conformity to construction contract documents. 9. Provide cost control through progress payment review and verification according to the approved schedule and contract amounts. 10. Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents and the Owner’s final acceptance. k. Post - Occupancy Phase Services 1. Coordinate and monitor the resolution of remaining “punch list” items. 2. Coordinate, monitor and resolve all warranty complaints to the satisfaction of BCSD during the one-year general warranty period. 3. Provide on-site staff during the week before and the first month after school starts. 4. Provide electronic archiving of all close-out documents per the specific requirements of BCSD. 18
  19. 19. REQUEST FOR PROPOSAL A. Offeror’s Responsibility: It shall be the responsibility of the selected Offerors to meet all specifications and guidelines set forth therein. No offer will be considered that does not provide a serious and reasonable proposal to the solicitation. Each proposal will be evaluated in its entirety. B. Oral Interview: BCSD may require qualified Offerors to participate in a detailed oral interview to fully discuss their proposal and qualifications, to present their proposed team for this project and to answer questions posed by BCSD. A final selection may be based upon the evaluation of both the written and oral responses of each Offeror. C. Submission of Proposal: Proposals shall be submitted in three sections: (1) price, (2) technical capability, and (3) business stability. One original and five copies of the proposal shall be provided in a loose-leaf, three-ring binder. Binders shall be Wilson Jones “Print Won’t Stick” D-Ring View Binders Mfr. #WJ386 or equivalent. Color shall be white. No prohibition shall be placed by this solicitation as to the concept of service the Offeror may choose to propose; however, the concept shall be placed within the framework of the three sections. D. Basis of Award: Proposals will be evaluated on a combination of factors. The evaluation factors are (1) price, (2) technical capability, and (3) business stability. E. Preparing the Proposal: Begin each section and subsection on a separate page. Number the pages in each section consecutively. If any confidential and/or proprietary information is included, then each page containing such information must be stamped “proprietary.” It is not acceptable to label the entire proposal as confidential and proprietary. F. Executive Summary An executive summary of not more than two pages, stating the Offeror’s overview of the program, shall precede the specific required sections. 19
  20. 20. REQUEST FOR PROPOSAL G. THE PROPOSAL: SECTION I – PRICE In this section, the Offeror shall propose a “Construction Manager at Risk’s Fee” to provide the construction management services outlined herein and as further described in AIA Document A121/CMc – 2003 and AGC Document 565. The fee shall be for profit and overhead, with overhead expenses as defined in AIA Document A121/CMc – 2003 and AGC Document 565. The fee shall be proposed in the form of a percentage that will be applied to the “Cost of the Work” and a separate lump sum proposal for pre-construction services. The Cost of the Work shall include all requirements as defined in Article 6 of AIA Document A121/CMc – 2003 and AGC Document 565. In this Request for Proposal, the Offeror is not being requested to establish the Cost of the Work, only the “Construction Manager at Risk’s Fee and Pre-construction Services proposal”. Offerors shall use the “estimated cost of work” shown below in determining the Construction Manager-At-Risk’s Fee that is being proposed. Offeror shall provide the information requested below, in the format shown, and include this information in the Price section of the proposal. Fee Schedule to be based on Construction Estimate of $25,260,000 Name of Submitting Firm: Preconstruction Fee (Lump Sum amount) $ ___________________ Construction Management Fee% ___________________% CM Performance & Payment Bond/ $ per $1000 $ ____________________ (Do not include trade contractor cost) General & Excess Liability Insurance/ $ per $1000 $ ____________________ Field Staff Burden Rate (DPE) % ____________________% (Base percentage mark-up on 2080 hours per year) EMR (Experience Modification Rate) ______________________ Optional: Use Subguard Contractor Default Insurance in lieu of traditional bonds ___________________ % Note: Please indicate deductible and coverage limits if using this approach. If not provided option will not be considered. Proposal submitted by Name: _____________________________ Title: _____________________________ 20
  21. 21. REQUEST FOR PROPOSAL SECTION II - TECHNICAL CAPABILITIES A. Methodologies: In this section, the Offeror shall describe in detail the methodology and procedure that are to be used to accomplish the BCSD requirements of this RFP, with emphasis on accomplishing the work within the schedule limits established. This should include all planning, project coordination, field procedure, costing, and valuation techniques. Provide an outline of the organization that will be employed. The organization outline should clearly describe the numbers and professional category of personnel to be employed, the chain of command of the organization (including the names of key personnel), and any other details that will aid in understanding how the job is proposed to be accomplished. B. Capabilities: (1) Details of current and past experience in providing construction management services for construction of K-12 educational projects so as to demonstrate appropriate expertise in these areas, including ability to perform in a fast track mode, and ability to work effectively and safely on an occupied site. For K-12 educational projects completed within the past three years, provide the name, title and contact information of Owner’s representatives and Architect representatives that may be contacted regarding Offeror’s performance on those projects. (2) Details of current and past experience in providing construction management services for construction of K-12 educational projects in Georgia so as to demonstrate appropriate expertise in these areas. (3) Resumes outlining the qualification of each staff member who will be assigned to the project. The resumes shall include the individual’s educational background, professional category (including certifications, licenses, etc.) and relevant work experience including similar major project participation. For each project listed, provide a description of the roles and responsibilities the staff member held while on the project. (4) Description of Offeror’s ability to administer the program operation locally and to assign the necessary support staff on site. (5) Show evidence of established process and procedures in the areas of construction planning and schedule development, cost estimating, budget management, value engineering, project procurement, project management, safety programs and project management technology that qualifies the Offeror to provide management services. (6) Show ability to guarantee cost effectiveness as evidenced by the results of successful contracts with comparable school districts. 21
  22. 22. REQUEST FOR PROPOSAL (7) Description of strategy to attract, develop, and retain trade sub-contractors for this program, including strategy to comply with the BCSD policy for utilization of minority and small business enterprises and local and minority laborers. (8) Describe any auxiliary or related services which may augment the proposed services and prove advantageous BCSD. The Offeror must provide sufficient detail and evidence to show proficiency and experience in the provision of these services, as well as a detailed indication of how these services are to be provided or performed. (9) Describe other resources or services the contractor can make available to BCSD. Such services must be currently provided by the Offeror to other clients and resources must belong to the Offeror. (10) Provide your company’s understanding of House Bill 1079 and it’s relevance to how your firm may procure the work of this project. SECTION III - BUSINESS STABILITY 1. History and Organizational Structure of the Firm - Provide a cover letter introducing the company, including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with BCSD for contract negotiation for this project. A brief history of the company and the present organizational structure of the firm describing the management organization and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners; if incorporated indicate where and when. 2. Financial Status - Describe the financial status of the firm; include the audited financial statements (income statements and balance sheets) for the past two accounting years. 3. References - List as references (names, address, contact persons and phone numbers) a minimum of three clients of similar size and nature to BCSD for which a project was completed within the last three years. A brief description of the services provided shall accompany each reference. 4. Subcontractors - Indicate the names and addresses and degree of utilization of any and all subcontractors which would be used in the performance of this contract. (Sub- contractors referenced here are those that the contractor intends to employ for the purpose of assisting in the professional construction management services, not in the actual construction of the Work. 5. Previous Default - Indicate if the Offeror has ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances. 22
  23. 23. REQUEST FOR PROPOSAL REQUEST FOR INFORMATION All questions and/or correspondence during the entire proposal process shall be directed in writing to the Administrator. Correspondence may be submitted via e-mail to or faxed to 478-765-8545. During the entire period of solicitation, proposal and evaluation, no Offeror shall contact any Board member or employee of BCSD concerning this solicitation. Such action could result in the Offeror being removed from further consideration in this solicitation. 23
  24. 24. REQUEST FOR SEALED PROPOSAL _____________________________________________ DATE: ___________________ TIME: ___________________ PROPOSAL NO.: ___________________ NAME OF COMPANY: ______________________________________________________________________________ The Bibb County School District 484 Mulberry Street Macon, Georgia Gentlemen: Having carefully examined the Proposal Conditions and Specifications entitled Request for Proposal No. 07-015, Construction Management Services for Construction of Central High School for the performance of subject work all dated March 9, 2007, and the Addendum(s) ____________, as well as the site and premises, and conditions affecting the work, the undersigned proposes to furnish all services, labor and materials called for by them for the entire work, in accordance with said documents. The Offeror’s Checklist has been complied with, is completed, and is enclosed with this Proposal. 24
  25. 25. A. COMMITMENT TO PERFORM AS PROPOSED Respectfully submitted, ____________________________ Name of Company ____________________________ Address of Company ____________________________ E-Mail Address ____________________________ Business Telephone Number ____________________________ Fax Number ____________________________ Printed Name and Title ____________________________ Signature ____________________________ Date The full names and addresses of persons and firms interested in the foregoing proposals as principals are as follows: __________________________________________________________________ __________________________________________________________________ The legal name of the Offeror is: __________________________________________________________________ 25
  26. 26. OFFEROR’S CHECKLIST PROJECT: _____________________________________________________________ _____________________________________________________________ PROPOSAL NO.: _________________________________________________________ We have acknowledged receipt of addendum(s) received. Six (6) copies of all information requested have been provided. The proposal has been signed by an authorized principal or authorized official of the firm. No conditions, restrictions or qualifications have been placed by the company on this proposal that would have the proposal declared non-responsive. We are prepared to provide the insurance required in this solicitation. _______________________________________________ COMPANY NAME _______________________________________________ TYPE OR PRINT NAME OF PERSON COMPLETING CHECKLIST _______________________________________________ SIGNATURE OF PERSON COMPLETING CHECKLIST ______________________________ DATE _____________________________________________ (COMPANY FEDERAL ID NUMBER) ______________________________________________ (COMPANY E-MAIL ADDRESS) READ AND COMPLETE THIS CHECKLIST BEFORE SUBMITTING THE PROPOSAL RETURN WITH PROPOSAL 26