Sandy Roe, ISU

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Sandy Roe, ISU

  1. 1. Migration Sandy Roe Illinois State University CARLI I-Share Serials & Acquisitions Forum Dec. 7, 2006
  2. 2. Outline <ul><li>ISU, Milner, Bib Svcs/Serials Unit [structure] </li></ul><ul><li>How e-journal and online database work is distributed now [selection through de-selection] </li></ul><ul><li>What’s in the works </li></ul><ul><li>What I think that means </li></ul>
  3. 3. Illinois State University & Milner Library <ul><li>20,000 students </li></ul><ul><li>6 colleges </li></ul><ul><li>1 library </li></ul><ul><li>30 librarians </li></ul><ul><li>60 staff </li></ul>
  4. 4. Bibliographic Services Division, 3 Units: <ul><li>Acquisitions </li></ul><ul><li>Cataloging & Records Maintenance </li></ul><ul><li>Serials [acquisitions & cataloging] </li></ul><ul><li>Last reorganized in early 2003 </li></ul>
  5. 6. Who does what <ul><li>Subject bibliographers </li></ul><ul><ul><li>select/cancel titles </li></ul></ul><ul><ul><li>choose format </li></ul></ul><ul><ul><li>manage their respective funds </li></ul></ul><ul><li>Collection Development Coordinator </li></ul><ul><ul><li>manages/distributes budgets among subject bibliographers </li></ul></ul><ul><ul><li>initiates trials </li></ul></ul><ul><ul><li>negotiates </li></ul></ul><ul><ul><li>signs license agreements </li></ul></ul>
  6. 7. <ul><li>Serials Unit </li></ul><ul><li>Acquisitions Library Senior Specialist </li></ul><ul><ul><li>acquires/cancels </li></ul></ul><ul><ul><li>maintains file of license agreements </li></ul></ul><ul><ul><li>notifies cataloging when electronic access has been activated (paper process) </li></ul></ul><ul><ul><li>works to reestablish access when it has been lost </li></ul></ul><ul><li>Cataloging Library Senior Specialist </li></ul><ul><ul><li>catalogs </li></ul></ul><ul><ul><li>notifies librarian of new titles to add to SFX </li></ul></ul><ul><ul><li>closes serial records </li></ul></ul><ul><ul><li>does URL maintenance in MFHDs </li></ul></ul><ul><li>Serials Librarian </li></ul><ul><ul><li>manages SFX KB </li></ul></ul><ul><ul><li>notifies Systems Division when new resources need proxied </li></ul></ul><ul><ul><li>adds database pages to Milner’s website </li></ul></ul>
  7. 8. Electronic Journals @ Milner (what we’ve been doing) <ul><li>Acquired online access primarily as an additional format (print + online), or through packages </li></ul><ul><li>Activated online access “free” with print at the request of the subject bibliographers </li></ul><ul><li>Cataloged (unless access was only provided through an aggregator) </li></ul><ul><li>A-Z e-journals list </li></ul><ul><li>SFX (implemented March 2004) </li></ul><ul><li>WebFeat (implemented summer 2006) </li></ul>
  8. 9. Electronic Journals @ Milner (what’s in the works) <ul><li>Dean’s proposal, library faculty concur -- Jan. 2006 </li></ul><ul><li>“ White Paper on Transition to E-Journals” to department liaisons – April 2006 </li></ul><ul><li>Electronic Resources Management System Task Force finalize RFP – May 2006 </li></ul><ul><li>Electronic Resources Librarian Job Ad approved and publicized – June 2006 </li></ul><ul><li>Subject bibliographers identify 400+ titles to migrate to online only </li></ul><ul><li>ERM RFP posted – Oct 20-Nov 20, 2006 </li></ul><ul><li>3 proposals to RFP received – Nov 21, 2006 </li></ul><ul><li>Electronic Resources Librarian signed – Dec 2006 (start date 1/8/07) </li></ul>
  9. 10. Notes <ul><li>Milner’s RFP for an ERM: </li></ul><ul><li>http://www.ilstu.edu/~skroe/RFP-ER112106.pdf </li></ul><ul><li>Jim Stemper and Susan Barribeau. “Perpetual Access to Electronic Journals: A Survey of One Academic Research Library’s Licenses.” Library Resources & Technical Services , April 2006, v.50(2): 91-109. </li></ul>

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