REQUEST FOR PROPOSAL SOFTWARE APPLICATION FRAMEWORK
REQUEST FOR PROPOSAL
SOFTWARE APPLICATION FRAMEWORK
Final Version 1-04
Consortium for Ocean Leadership
1201 New York Ave NW, 4th Floor
Washington DC 20005
Consortium for Ocean Leadership
Request for Proposal
SECTION A – GENERAL INFORMATION
The Ocean Observatories Initiative will construct a networked infrastructure of science-
driven sensor systems to measure the physical, chemical, geological and biological
variables in the ocean and seafloor. Greater knowledge of these variables is vital for
improved detection and forecasting of environmental changes and their effects on
biodiversity, coastal ecosystems and climate.
The ocean is the planet’s largest ecosystem. It drives an incredible range of natural
phenomena, including our climate, and thus directly impacts human society. New
approaches are crucial to bettering our scientific understanding of episodic and long-
term changes at work in our oceans. Resolving pressing issues related to climate
variability, severe weather, ocean turbulent mixing, changes in ocean ecosystems, plate
tectonics and sub-seafloor chemistry and biology depend upon these new approaches.
The OOI’s goal is to install transformational technology in ocean observatories where it
can serve researchers, policymakers and the public.
With these advances the OOI will improve the rate and scale of ocean data collection
and its networked observatories will focus on global, regional and coastal science
questions. They will also provide platforms to support new kinds of instruments and
OOI is the National Science Foundation’s contribution to the U.S. Integrated Ocean
Observing System (IOOS). While the science-driven OOI will focus on discoveries
enabled by new technologies, IOOS will concentrate on direct applications to everyday
societal needs. IOOS data will feed into the Global Ocean Observing System, an
international program with similar goals.
The purpose of this Request for Proposals (RFP) is to select an Offeror who will assist
the OOI project team in meeting the program objectives and deliverables in a timely
manner. Details pertaining to the services being sought are provided in Section C.
The effort to prepare, release and conduct this procurement is funded by a cooperative
agreement between Ocean Leadership and the National Science Foundation which
requires compliance with Federal Acquisition Regulation 31.2 [48 CFR 31.2] for
commercial firms and those non-profit organizations specifically exempted from the
provisions of OMB Circular A-122.
A.1 IMPORTANT NOTES
This solicitation does not commit Ocean Leadership to pay any costs incurred in the
preparation or submission of the offeror’s proposal. It also does not commit OCEAN
LEADERSHIP to contract for the services.
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A.2 ISSUING OFFICE/PROPOSAL DUE DATE
Ocean Leadership is the only point of contact for this procurement.
Any questions related to this procurement including Offeror’s intent to bid should be
emailed to email@example.com by Noon EDT July 6th, 2009. Offeror’s
notification of intent to bid does not commit Offeror to submit a proposal.
Email a signed offer in PDF format by 4PM EDT on July 15th, 2009 to
firstname.lastname@example.org and mail 1 signed original and 2 copies which can be
received after the closing date to the following address:
Jeanine Hubler, CFCM
Director of Contracts and Grants
The Consortium for Ocean Leadership
1201 New York Ave, NW, Suite 400
Washington, DC 20005
(End of Section A)
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SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 SCOPE OF award
Offeror shall provide all necessary labor and materials to support the activities
delineated in Section C. Performance shall be in accordance with all terms, conditions
and specifications as stipulated herein.
B.2 TYPE OF award
Ocean Leadership anticipates the award of a Time and Materials type Subaward which
provides for acquiring services on the basis of direct labor hours at specified fixed hourly
rates that include wages, overhead, general and administrative expenses and profit.
Materials, supplies and other direct costs such as core software systems, must be
clearly excluded from the labor hour rate. Material handling costs may include
appropriate indirect costs allocated to direct material in accordance with the offeror’s
usual accounting procedures.
B.3 TOTAL ESTIMATED COSTS
AWARD LINE ITEM NUMBER PRICE
Base Subaward (August 3rd, 2009– March 31st, 2010 To be completed at award
Functional Labor Categories: To be completed at award
Travel may be required. All travel will be approved in advance by OCEAN
LEADERSHIP’s Technical Representative and arranged by the OCEAN
LEADERSHIP travel department. Travelers are required to follow OCEAN
LEADERSHIP’s travel policy which is at www.oceanleadership.org and has been
approved by the National Science Foundation (NSF).
(End of Section B)
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
STATEMENT OF WORK
1.1 Scope and Applicability
This Statement of Work (SOW) establishes the requirements for the work to be performed by the
Supplier in supporting Ocean Leadership for the Ocean Observatories Initiative (OOI).
1.2 Ocean Leadership Contract Management
The Ocean Leadership Contract Management Team is a multi-disciplinary team drawing on
resources from across Ocean Leadership’s organization to manage all OOI contracts and provide
daily oversight and administration. The Ocean Leadership Contract Management Team is part of
the Ocean Leadership Program Management Office. The following are the core members of the
Contract Management Team:
• Director of Contracts & Grants / Contract Administrator
• Contracting Officer’s Technical Representative (COTR) / Project Manager (PM), and
the Senior Systems Engineer (SE) for all positions; the Project Process Controller for
the Project Management Support Positions.
1.2.1 Director of Contracts & Grants
The Director of Contracts & Grants leads the Contract Management Team and is responsible for
ensuring the Contract Management Team members implement the proper discipline to facilitate
and validate Supplier’s performance on all contracts supporting the Program. The Director of
Contracts & Grants coordinates with the OOI Program Management Office and directly reports to
the OOI Program Manager and the organization’s Chief Financial Officer. The Director of
Contracts & Grants represents the OOI Program Manager to Supplier’s organization and
management. Ocean Leadership’s Director of Contracts and Grants direct counterpart is
Supplier’s Contracts Officer.
1.2.2 Contracting Officers Technical Representative (COTR)
The Contracting Officer’s Technical Representative performs the technical oversight of the
Contract and maintains the daily interface with Supplier personnel. The OOI Project Manager
and / or Systems Engineer are authorized COTRs for tasks under this SOW.
1.2.3 Contract Administrator
The Contract Administrator is the individual assigned to the Program holding delegated authority
to establish Subaward relationships for Ocean Leadership and is responsible for the
administration of the Program's contracts. The Contract Administrator’s direct counterpart is
Supplier’s Contract Administrator.
1.2.4 Contract Change Authority
Administrative contract change direction includes guidance and approval establishing all
understandings and agreements between Supplier and Ocean Leadership. The sole authority to
make any changes on behalf of Ocean Leadership to the work described herein rests with the
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Ocean Leadership Director of Contracts & Grants. Direction, guidance, or clarification from the
Ocean Leadership Director of Contracts & Grants is valid only when confirmed in writing.
Acceptance of direction to make changes to the scope of work defined under this Statement of
Work from anyone other than the Ocean Leadership Director of Contracts & Grants is not to be
considered a basis for claim against Ocean Leadership nor does it relieve Supplier from fulfilling
its contractual obligations under this Contract.
2 Applicable Documents
2.1 Reference Documents
Reference documents provide additional information and guidance which should be used in
supporting Supplier’s activities in performing the tasks as outlined in the Statement of Work.
These are reference documents only and have no contractual binding on the contract. In the
event of a conflict between reference documents and this Statement of Work, the Statement of
Work takes precedence. The documents listed below are a combination of U.S. Government
and Non-U.S. Government Documents, which may include Ocean Leadership and OOI
2.1.1 U.S. Government Reference Specifications
2.1.2 Non-U.S. Government Reference Documents
Configuration Management Plan, OOI, Version 2-84
Systems Engineering Management Plan, OOI, Version 3-04
OOI Variant Design Package (superseding) OOI Final Design Package (baseline) available at
OOI Controlled Documents resident on DMS
2.2 Availability of Reference Documents
Copies of the above referenced documents will be posted on a collaborative environment /
document management system or may be obtained by written request to Contract Administrator.
This request may be in the form of facsimile or electronic mail. Otherwise, it is the responsibility
of the Supplier to obtain the desired referenced documents.
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3 Contractor Tasking Requirements
3.1 Structure OOI PM-SE Software Solution/Platform Requirements - Overview
The Consortium for Ocean Leadership (OL), in support of the Ocean Observatories Initiative
(OOI), seeks a software solution/platform, implementation, commissioning, and system
operations knowledge transfer which will meet and address major general objectives in matching
end user interfaces, central database, applications, and tools to integrate systems to support the
cross-section of the OOI project systems engineering, project management, science and user
communities, during a project management and implementation period and to provide for
transition into a program management operations support system.
The software solution shall provide an extensible and expandable underlying architecture,
platform, and code. The solution shall be a powerful, expandable, extensible, framework on
which OL can implement various types of solutions, including but not limited to the following core
A. End-User Portal, Applications, Services & Tools
B. Functional Subsystems and Capabilities
C. Platform Services and Integration Extensibility
D. Databases and Storage Systems
E. Development and Integration Foundation
The Software solution should combine this architectural focus with advanced functionality
designed to accelerate the deployment of scalable solutions while enabling flexible development
and integration capabilities to render a broad range of business solutions or applications.
The software solutions and services will be utilized by Ocean Leadership and non-local partners
as a method to create, extensible and expandable Internet- or Extranet-based modern web-data
platform technologies standards and related applications.
Collectively, the software solution shall provide the following capabilities and functions covering a
broad range of business needs; but with the unique ability to leverage, replace or extend various
aspects of the software solution/platform including interfaces, subsystems, or data models.
Ocean Leadership will be taking advantage of the full solutions architecture, predominantly the
capacity of the software solution/platform to seamlessly deliver various and numerous business
and data intelligence systems.
The software solution/platform shall be designed for use during the OOI project construction of 6
years and be designed for an operational life of 30 years total, with appropriate upgrades to
hardware and software.
There are three (3) major phases which the software solution/platform subsystems project
lifecycle shall include:
1. Project Requirements & Communications
2. Solution Development / Implementation
3. Content Display and Management
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4 Core Processes and Applications
The software solution/platform shall support common services, which include:
4.1.1 Process Automation
Framework designed to support conversion of management & engineering processes
including risk management, configuration management, budget and cost management,
schedule management to integrated database structure, with cataloging in a web
environment. These items are detailed in section 5 below, and further defined in the
referenced CMP and SEMP.
4.1.2 Information Sharing
Critical areas include Document Management (Alfresco), a File Library, and
Knowledgebase/Support capabilities, all built on a robust metadata engine which seamlessly
integrates all features.
4.1.3 Data Capture and Collection
Forms & Data Capture as well as List & Record Management is a primary function for the
software solution. For "Forms & Data Capture” the supplier is to provide system capability to
create web enabled forms for user/system input information through a web page and have it
automatically capture and populate the system database, having the appropriate business
policy, rules and validations applied to that input data (see CMP for details). The supplier
shall provide Records Management utilities in the system, ensuring that any data, document
or task entered into the system retains the provenance of the item (i.e. previous version of
documents, data, or tasks) within the system.
4.1.4 Planning & Scheduling
The software solution/platform shall provide Portfolio Management, Resource Management,
Issue Tracking and Milestone Calendaring.
4.1.5 Managing & Tracking
The software solution/platform shall provide development and integration of tools for Project
Management, Issues Management, Risk Management, Cost Tracking/Reporting and Time
4.1.6 Measurement, Reporting and User Interfaces
The software solution will also need to support a series of Standard Reporting functions, as
well as Ad Hoc Reporting from developed tools (configurable queries), integrated applications
and customized user interfaces for reporting.
4.2 Common Architecture Services and Tools
4.2.1 Security & Accessibility
The software solution/platform shall provide the creation, editing, and end-to-end
management of Authentication, Roles, and Permissions.
The software solution/platform shall provide up-to-date advanced/efficient Searching
Techniques and Algorithms.
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4.2.3 Application/Tool Development
The software solution/platform shall support the addition of future Systems/Application
Development and associated lifecycles that either Ocean Leadership or any of its affiliate
organizations may require.
4.2.4 Sub System & Core Frameworks
The software solution/platform shall be architected in a manner that its sub systems are
loosely-coupled and built upon a core framework that can be extensible to other current and
future OOI core frameworks. The use of VM architecture is highly desirable.
4.2.5 Integration & Data Feeds
The software solution/platform shall be architected in a manner that current and future Ocean
Leadership and OOI Integrations, Workflows & Notifications can occur in the software
solution/platform, without the need for re-architecting the core module(s) of the framework.
4.2.6 Information Models
The software solution/platform shall be architected in a manner that all current and future OL
and OOI Databases, Providers & Information Models can be supported, displayed and
managed through the software solution/platform.
4.2.7 Software Platforms and Physical Infrastructure
The software solution/platform shall support all Ocean Leadership servers, storage,
networking, protocols, and other technological platforms, including but not limited to:
• LDAP / LDAPS central authentication
• HTTP, SMP/CIFS, AFP file sharing
• SSH, RDP, VNC remote login / console
• SMTP (SSL), POP/S, MMAP/S email integration
• SNMP simple network management
• VMware ESX (VM Hypervisor server)
• VMware vSphere 4 (manages VM infrastructure)
• VMware Workstation (to create VM images)
• Microsoft Windows Server (two approaches)
• MS Windows Server 2003 R2 Enterprise Edition (Supports VM licensing up to 4
• MS Windows Server 2003 Standard or Web Edition (4 copies)
• Microsoft SQL Server
• Microsoft Project Server 2007
• Microsoft SharePoint MOSS 2007
• Microsoft Project 2007 (For existing Project 2003 desktop user upgrades)
• Alfresco 3.1(Annual subscription)
4.2.8 Operational Processes
The software solution/platform shall support industry best practices in Logging, Indexing,
Alerting, and other types of OL operational processes (see CMP for details).
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4.3 Content Display and Systems Management and Operation
4.3.1 User Experience
The User Experience within the development/implementation lifecycle shall support a robust
Web Site and Content Management. User experiences shall be configurable and dynamic
based on security/user profiles.
The User Experience lifecycle shall be supportable and editable without the need of
developer/engineering resources, post project completion.
4.3.2 Project Intranet Capabilities
The software solution/platform shall support a multi-site intranet lifecycle, which includes
advanced capabilities such as Social Networking, all administered through a single interface.
4.3.3 Project Public-Facing Sites
The software solution/platform shall allow for multi-site AND multi-channel public facing sites,
all through the same single administrative interface that the intranet capabilities use.
4.4 General Requirements
Additionally, the software solution/platform shall meet or exceed these general requirements:
4.4.1 Architecture Requirements
The supplier shall architect a true “platform” enabling the integration of other software
applications, databases, and systems, where data, business rules, processing and other
commonalities can be shared across the various applications, while appearing seamless to the
• Shall minimize development time of application integration and tools.
• Shall be based on a coupled-modular architecture, that supports re-use, extensibility,
• Designed as a multi-year platform lifecycle
• Top to Bottom Managed Code shall be written in an Industry Standard language
• Control over system environment and other third-party integrations
• Enhanced user experiences enabling Web technologies
• Advanced code that allows for flexibility and customization
• Utilizes Web back-end/Front End Experiences
• Use Web Components to enhance the customer front-end experience
• Shall support a Communication Foundation/Framework that allows for the system to
transparently call APIs directly or over a network
• A foundation or framework that supports rapid modeling of workflow and activities
• Upgradeable to full e-commerce capabilities (Payments, shipping, multiple channels,
etc.) (active ecommerce applications are not part of the deliverable, option)
• A robust, configurable Meta Data platform.
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4.4.2 User and Partner Organization Experiences / Workflow Process Automation
22.214.171.124 Property (synonymous with “Catalog”) Browsing
• Quickly find property/products
• Breadcrumb navigation
• Results sorting
• Menu/Navigation creation
126.96.36.199 Property/Catalog Search
• "best of breed" 3rd Party Search Application Integration
188.8.131.52 Multi-Language and Multi-Channel
184.108.40.206 Fully Featured and Customizable User Account and Workflow Process
• Additional workflow features
• “My Account” access and creation
4.4.3 Development, Integration, and Extensibility
220.127.116.11 Development Platform
• A Software Industry standard development platform
18.104.22.168 Integration Capabilities
• ERP and Backend Systems
• CMS and Front End Applications
• Add-Ons and Middleware
• Open Source
22.214.171.124 Web Services and APIs
• Direct API Access
4.4.4 Site Operations and Management
126.96.36.199 Content Management
• In-line design and editing
• Role based security
• Publishing workflow
188.8.131.52 User and Profile Management
• CSR Interface
184.108.40.206 Data Import
• Data import processes
• Property/Data/Catalog import
• User data
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220.127.116.11 Data Export
• Data export processes
18.104.22.168 Multi-Site Management
• Load balancing and performance
• Integration with 3rd Party software industry reporting tools
4.4.5 Hardware and Licensing
The Supplier shall specify all hardware required for development, installation, operation and
maintenance in the proposal phase with catalog or vendor quote pricing for OL purchase prior to,
or during, the project. All equipment will be under OL ownership and configuration control.
The Supplier shall specify all software and software licensing required for development,
installation, operation and maintenance in the proposal phase with catalog or vendor quote
pricing for OL purchase prior to, or during, the project. All licenses will be under OL ownership
and configuration control.
22.214.171.124 Content Management
• In-line design and editing
• Role based security
• Publishing workflow
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5 Application Development and Integration
In addition to the framework solution provided by the supplier, the task includes the development
of the following data and processes into integrated modular applications functioning within
framework and exploiting all of the services and agents of the system.
The following applications are to be developed and integrated as part of the final product:
5.1.1 Requirements Gathering, Development and Integration
A. Basis of Estimate (BOE) (DB and App)
B. Change Control (DB and App)
C. WBS Dictionary and Data Tables (DB and App)
D. Sensor List (DB and App)
5.1.2 Refinement and Integration
E. Cost Book application, resource loaded, cost-ed representation of a WBS (DB and
F. Risk Management (DB and App)
5.1.3 Configuration and Integration
H. MS Project Server
5.2 Application Categories
5.2.1 General Requirements, All Categories
Produce technical deliverables for the relevant application, document final design, record all
specific customizations that require consideration during implementation. Install required
software and environment specific configurations; configure all interfaces and any required XML
schema files for Web based interfaces.
Map all user roles and permissions for workflow component of Enterprise Content Management.
Develop hands-on training and “train the trainer” materials including, on-line training Flash files for
future refresher training.
Project plan (delivered within the first two weeks of work for each application, to include all items
• user-customer requirements document
• process maps for OOI policy relative to Configuration Management and Document
• architecture drawings for final design/as-built of application
• training documentation masters
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• up to 4 on-site training sessions, one at each main OOI institution, bundled for
efficient use of resources and student time. Locations include Washington DC, La
Jolla CA, Seattle WA, and Woods Hole MA.
• test plan, test report for final acceptance
5.2.2 Configuration and Integration
Applications in this category are commercial products, and require procurement of the
appropriate licenses for assignment to OL, installation and configuration of hardware and
software for OL specific use on OOI. These requirements are in addition to all previous Section 2
5.2.3 Refinement and Integration
Applications in this category are Beta prototypes of in-house developed products, and require
completion of the development and an iteration of user interface development and testing.
Additional requirement gathering and testing are necessary prior to the integration into the
software solution. These requirements are in addition to all previous Section 2 requirements.
5.2.4 Requirements Gathering, Development and Integration
Applications in this category are policy driven processes with flat file data storage. The Supplier
shall provide the full development cycle including elicitation of user requirements and proposed
solution generation. Tasks included, but are not limited to: transforming current business
processes and data to adhere to and accepted project management standards including ANSI,
PMBOK and / or INCOSE standards. Direct on-site development operations as the lead/sole
developer. Develop functionality and design documents, develop prototypes for new features and
functions; develop and manage updates through the complete lifecycle. Document final design;
record all specific customizations that require consideration during implementation.
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In addition to the framework solution provided by the supplier, the task includes the development
of the following data and processes into integrated modular applications functioning within
framework and exploiting all of the services and agents of the system.
6.1 Project plan for Framework Solution and each Application.
6.2 Hardware specifications for any needed hardware systems.
6.3 Installation and configuration of OL provided hardware and software as related to the
6.4 Test plans and procedures.
6.5 Technical Data Package, including the system architecture, application designs, interface
controls, and as built drawings of hardware including lists of software and firmware
6.6 User requirements documents.
6.7 Weekly resource reports (1 to 2 pages per framework and integration project)
6.8 Installation or image media.
6.9 Any software media and licenses purchased on behalf of OL.
6.10 Training material masters and student materials.
6.11 Operations and configuration manuals and full system documentation.
6.12 Complete production quality installed application framework, with processes and
applications fully integrated and operational, with web user interfaces, installed at OL
offices and connected to the OL networks and internet.
(End of Section C)
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SECTION D – PACKAGING AND MARKING
D.1 PACKAGING AND MARKING
Unless otherwise specified, all items shall be packaged and packed in accordance with
best commercial practices.
(End of Section D)
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SECTION E – INSPECTION AND ACCEPTANCE
E.1 EVALUATION AND ACCEPTANCE
Evaluation and acceptance of services delivered under this Subaward shall be
performed by the Ocean Leadership Technical Representative named in Section G.3 or
such other person as may be designated elsewhere in this contract or in writing by the
Ocean Leadership Director of Contracts & Grants.
(End of Section E)
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SECTION F - DELIVERIES OR PERFORMANCE
F.1 Period of PERFORMANCE
The Period of Performance (POP) for the tasks outlined in Section C shall be from
August 3, 2009 through March 31, 2010. Additional options may be requested prior to
the subaward‘s end date.
F.2 REPORTING REQUIREMENTS
Subawardee shall deliver the reports outlined under Section C, Deliverables.
F.3 PUBLIC ACCESS TO DELIVERABLE REPORTS
Deliverables and/or reports are intended, at Ocean Leadership’s discretion, to be made
(End of Section F)
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SECTION G - SUBAWARD ADMINISTRATION DATA
G.1 INVOICE and payment information
Invoices shall be submitted monthly to Ocean Leadership, ATTN: Accounting.
The following minimum details shall be submitted:
• A financial statement identifying the labor categories, quantity of hours worked,
and billing rate in accordance with approved Functional Labor Category’s fixed
hourly rate as listed in Section B.
• The time period when billing charges were incurred.
• Other Direct Costs (as applicable) with supporting documents.
From time to time Ocean Leadership may require additional supporting documentation
from the Subawardee to assist in its transaction analysis. Refer to NSF FATC Article 12
for reimbursement of allowable costs.
Upon completion of the required work, the Subawardee shall submit a completion
invoice. This completion invoice shall be submitted promptly upon completion of the
work, but no later than six months from the contractual completion date.
G.2 Contracting Authority
The following individuals are the only personnel authorized to contractually bind the
parties of this Award or change any terms and conditions:
FOR OCEAN LEADERSHIP:
Jeanine Hubler, CFCM email@example.com
Director of Contracts and Grants
Consortium for Ocean Leadership
Yan Xing firstname.lastname@example.org
Chief Financial Officer
Consortium for Ocean Leadership
TO BE DETERMINED AT AWARD
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G.3 OCEAN LEADERSHIP Technical representative (TR)
The following individual is authorized to guide Subaward performance within the
Statement of Work and provide programmatic approval for the deliverables under this
TO BE COMPLETED AT AWARD
The Technical Representative is responsible for administering the performance of work
under this Subaward. IN NO EVENT, however, will any understanding, agreement,
modification, change order, or other matter deviating from the terms of this Subaward be
effective or binding upon the Parties unless formalized by Subaward modification
executed by the Ocean Leadership’s Contracting Authority in G.2.
The TR may give technical direction to Subawardee that fills in details, requires pursuit
of certain lines of inquiry, or otherwise serves to facilitate Subawardee’s compliance with
To be valid, technical direction by the TR:
- must be consistent with the general scope of work set forth in this Subaward;
- may not constitute new assignment of work nor change the expressed terms,
conditions or specifications of this Subaward; and
- shall not constitute a basis for any increase in the Subaward estimated cost, or
extension to the Subaward delivery schedule or period of performance.
In the event any Ocean Leadership technical direction is interpreted by Subawardee to
fall outside the scope of Section C, Subawardee shall not implement such direction, but
shall notify Ocean Leadership’s Director of Contracts and Grants in writing of such
interpretation. Such notice shall:
- include the reasons upon which Subawardee bases its belief that the technical
direction falls outside the scope of the contract;
- include Subawardee’s best estimate as to the revision needed to the current estimated
cost, performance time, delivery schedules or any other provision that would result from
implementing the TR's direction.
If, after reviewing the information presented, Ocean Leadership considers that such
direction is technical direction authorized by this clause, Subawardee will be directed to
proceed with the implementation of such technical direction.
In the event a determination is made that it is necessary to avoid a delay in performance
of the Subaward, Ocean Leadership’s Director of Contracts & Grants may direct
Subawardee to proceed with the implementation of the technical direction pending
receipt of the above information to be submitted by Subawardee.
(End of Section G)
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SECTION H - SPECIAL SUBAWARD REQUIREMENTS
The Subawardee shall indemnify Ocean Leadership against any claims for loss or
damage to any property or injury or death to any person, during the course of the work,
attributable to the negligence of the Subawardee or its employees.
Ocean Leadership shall similarly hold the Subawardee harmless for any such claims
attributable to the negligence of Ocean Leadership or its employees.
H.2 LIMITED USE OF DATA AND INFORMATION
Performance of this Subaward may require the Subawardee to access data and
information proprietary to a government agency or government contractor and/or such a
nature that its dissemination or use, other than in performance of this Subaward, would
be adverse to the interest of the government and/or others.
Subawardee’s personnel shall not divulge or release data or information developed or
obtained in performance of this Subaward, until made public by Ocean Leadership or the
government, except to authorized personnel or upon written approval by the Ocean
Leadership Technical Representative. The Subawardee shall not use, disclose or
reproduce proprietary data that bears a restrictive legend, other than as required in the
performance of this Subaward. Nothing herein shall preclude the use of any data
independently acquired by the Subawardee without such limitations or prohibit an
agreement at no cost to Ocean Leadership between the Subawardee and the data
owner which provides for greater rights to the Subawardee.
H.3 CLEARANCE AND CONSTRAINTS
Notwithstanding any other provision of this Subaward, at any point in the conduct of this
project where Ocean Leadership approval is required, Ocean Leadership will endeavor
to notify the Subawardee within ten (10) working days of receipt of a Subawardee’s
request as to its approval or disapproval. Failure of OCEAN LEADERSHIP to respond
within the ten (10) working day period shall NOT constitute approval.
H.4 SUBAWARD monitoring
In monitoring the Subawardee’s performance, Ocean Leadership is primarily interested
in progress toward successful completion of each task along with the financial status of
the Subaward. During the course of performance of the resulting Subaward, Ocean
Leadership (and authorized government representatives) shall have the right, at all
reasonable times, to make site visits to inspect or review the progress of work or the
management control systems of the Subawardee or its lower-tier Subawardees. The
Subawardee shall provide and shall require its lower-tier Subawardees to provide all
reasonable facilities and assistance for the safety and convenience of the
representatives in the performance of their duties. Such access shall include the right to
inspect the Subawardee’s financial accounts or records that pertain to this Subaward.
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H.5 KEY PERSONNEL
The position(s) listed below are considered essential to the work being performed
hereunder. Prior to removing, replacing, or diverting the individuals in these positions,
Subawardee shall notify Ocean Leadership’s Director of Contracts and Grants
reasonably in advance and shall submit justification (including proposed substitutions) in
sufficient detail to permit evaluation of the impact of such substitution upon the
successful performance of this Subaward. No diversion shall be made by Subawardee
without the written notification and consultation with Ocean Leadership. Positions may
be added to this clause during performance of the Subaward by mutual agreement of
Key Personnel Position Name
***To be completed at Award***
Any dispute, controversy or claim arising out of or relating to this Subaward or breach
thereof which cannot be amicably settled between the parties shall be finally settled by
arbitration at the election of either party in accordance with the Rules of the American
Arbitration Association by one or more arbitrators appointed in accordance with the said
rules. The arbitration shall take place in the District of Columbia. The resulting
Subaward shall be final and binding on the parties, shall be in lieu of any other remedy,
and judgment upon the Subaward rendered by the arbitrator(s) may be entered in any
court having jurisdiction thereof.
(End of Section H)
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SECTION I - SUBAWARD CLAUSES
I.1 NATIONAL Science Foundation (NSF) Cooperative Agreement FLOW-DOWN
Terms and conditions
This effort is funded under a cooperative agreement between Ocean Leadership and the
National Science Foundation. Ocean Leadership is responsible for complying with the
conditions below and ensuring that Subawardee also complies with them.
The following NSF Terms and Conditions shall apply to this Subaward:
Articles: 9, 10, 11, 12, 17, 20, 21, 23, 24, 27, 31, 34, 39, 40, 41, 42, 43 and 44 of the
NSF Cooperative Agreement Financial and Administrative Terms and Conditions (CA
FATC) 06/07 or as updated over the life of this Subaward, which can be found at :
The CA FATC listed above are incorporated herein and are made a part of this
Subaward, except that the clauses shall be appropriately interpreted to reflect the
identities of the instant parties, i.e. substitute:
“Director of Contracts and Grants” for “Grants Officer” or “Grants and Agreements
“OCEAN LEADERSHIP Director of OOI” for “Principal Investigator” or “Project Director”
“Prime Contractor” or “OCEAN LEADERSHIP” for “Government” or “NSF;
“Subcontractor”, “Subawardee”, “Subgrantee”, or “Subrecipient” for “Contractor”,
“Awardee”, “Grantee”, or “Recipient”;
“Subcontract”, “Subaward”, or “Subgrant” for “Contract”, “Award”, or “Grantee”;
“Director, OOI” for “NSF Deputy Director”
(End of Section I)
Ver 1-04 (RFP Software Application Framework) Page 22 of 32
SECTION J – LIST OF ATTACHMENTS
J.1 LISTING OF ATTACHMENTS
These documents are attached and are made a part of this solicitation:
Document Date Size (*.pdf )
Offeror’s proposal will be attached here as a material part of the resulting
(End of Section J)
Ver 1-04 (RFP Software Application Framework) Page 23 of 32
SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER
STATEMENTS OF OFFERORS
K.1 OFFEROR REPRESENTATIONS AND CERTIFICATIONS
The offeror certifies that (i) all Representations and Certifications contained in the
solicitation and offer are complete, current, and accurate as required, (ii) the offeror is
aware that Subaward of any Subaward shall be considered to have incorporated the
applicable Representations and Certifications by reference.
K.2 TAXPAYER IDENTIFICATION (OCT 1998)
“Common parent,” as used in this solicitation provision, means that corporate entity that
owns or controls an affiliated group of corporations that files its Federal income tax
returns on a consolidated basis, and of which the offeror is a member.
“Taxpayer Identification Number (TIN),” as used in this provision, means the number
required by the IRS to be used by the offeror in reporting income tax and other returns.
The TIN may be either a Social Security Number or an Employer Identification Number.
(b) All offerors are required to submit the information required in paragraphs (d) through
(f) of this provision in order to comply with debt collection requirements of 31 U.S.C.
7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, and 6041A, and 6050M
and implementing regulations issued by the IRS. If the resulting contract is subject to
reporting requirements described in FAR 4.904, the failure or refusal by the offeror to
furnish the information may result in a 31 percent reduction otherwise due under the
(c) The TIN may be used by the Government to collect and report on any delinquent
amounts arising out of the offeror’s relationship with the Government (31 U.S.C.
7701(c)(3)). If the resulting contract is subject to the payment reporting requirements
described in FAR 4.904, the TIN provided hereunder may be matched with IRS records
to verify the accuracy of the offeror’s TIN.
(d) Taxpayer Identification Number (TIN)
TIN has been applied for.
TIN is not required because:
Offeror is a nonresident alien, foreign corporation, or foreign partnership that
does not have income effectively connected with the conduct of a trade or
business in the U.S. and does not have an office or place of business or a
fiscal paying agent in the U.S.
Offeror is an agency or instrumentality of a foreign government.
Ver 1-04 (RFP Software Application Framework) Page 24 of 32
Offeror is an agency or instrumentality of the Federal Government.
(e) Type of organization
Corporate Entity (not tax-exempt)
Corporate Entity (tax-exempt)
Government Entity (Federal, State or local)
International Organization per 26 CFR 1.6049-4
(f) Common Parent
Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this
Name and TIN of common parent:
K. 3 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED
DEBARMENT, AND OTHER RESPONSIBILITY MATTERS
(a) (1) The Offeror certifies, to the best of its knowledge and belief, that –
(i) The Offeror and/or any of its Principals –
(A) Are , Are not presently debarred, suspended, proposed for
debarment, or declared ineligible for the Subaward of contracts by any
(B) Have Have not , within a 3-year period preceding this offer, been
convicted of or had a civil judgment rendered against them for:
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local)
contract or Subaward; violation of federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, or receiving stolen property; and
Ver 1-04 (RFP Software Application Framework) Page 25 of 32
(C) Are , Are not presently indicted for, or otherwise criminally or civilly
charged by a government entity with, commission of any of the offenses
enumerated in subdivision (a)(1)(i)(B) of this provision.
(ii) The Offeror has , has not , within a 3-year period preceding this offer, had
one or more contracts terminated for default by any Federal agency.
(2) “Principals,” for the purposes of this certification, means officers; directors;
owners; partners; and, persons having primary management or supervisory
responsibilities within a business entity (e.g., general manager; plant manager; head
of a subsidiary, division, or business segment, and similar positions).
This certification concerns a matter within the jurisdiction of an agency of the United
States and the making of a false, fictitious, or fraudulent certification may render the
maker subject to prosecution under section 1001, title 18, United States Code.
(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract Subaward, the offeror learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
(c) A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of a Subaward under this solicitation. However, the
certification will be considered in connection with a determination of the Offeror’s
responsibility. Failure of the Offeror to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the offeror non-
(d) Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
(a) of this provision. The knowledge and information of an Offeror is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of
(e) The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making Subaward. If it is later determined that the
Offeror knowingly rendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.
K.4 OTHER CERTIFICATIONS
(a) Certification for Authorized Organizational Representative
By signing and submitting this contract, the individual applicant or the authorized official
of the applicant institution is; (1) certifying that statements made herein are true and
complete to the best of his/her knowledge; and (2) agreeing to accept the obligation to
comply with NSF terms and conditions to the extent that such terms and conditions are
applicable to the tasks that the Subrecipient is responsible for performing under this
agreement. Further, the applicant is hereby providing certifications regarding Federal
Ver 1-04 (RFP Software Application Framework) Page 26 of 32
debt status, debarment and suspension, drug-free workplace, terrorism financing, and
lobbying activities (see below).
In addition, if the applicant institution employs more than fifty persons, the authorized
official of the applicant institution is certifying that the institution has implemented a
written and enforced conflict of interest policy; that to the best of his/her knowledge, all
financial disclosures required by the conflict of interest policy have been made; and that
all identified conflicts of interest will have been satisfactorily managed, reduced or
eliminated prior to the institution’s expenditure of any funds under the Subaward, in
accordance with the institution’s conflict of interest policy. Conflicts that cannot be
satisfactorily managed, reduced or eliminated must be disclosed to Grantee.
(b) The Subawardee certifies that it will provide a drug-free workplace by:
i. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the Subawardee’s workplace and specifying the actions that will
be taken against employees for violation of such prohibition;
ii. Establishing a drug-free awareness program to inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The Subawardee’s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace.
iii. Making it a requirement that each employee to be engaged in the performance of
the Subaward be given a copy of the statement required by paragraph (a);
iv. Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the Subaward, the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after each conviction;
v. Notifying Ocean Leadership within ten days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of
vi. Taking one of the following actions, within 30 days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate agency;
vii. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi).
Ver 1-04 (RFP Software Application Framework) Page 27 of 32
(c) Executive Order on Terrorism Financing
The Subawardee is reminded that U.S. Executive Orders and U.S. law prohibits
transactions with, and the provision of resources and support to, individuals and
organizations associated with terrorism. It is the legal responsibility of the Subawardee
to ensure compliance with these Executive Orders and laws.
(d) Certification Regarding Lobbying
This certification is required for an award of a Federal contract, grant or cooperative
agreement exceeding $100,000 and for an award of a Federal loan or a commitment
providing for the United States to insure or guarantee a loan exceeding $150,000.
The undersigned certifies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, and officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, “Disclosure of Lobbying Activities,” in accordance
with its instructions.
The undersigned shall require that the language of this certification be included in the
award documents for all Subawards at all tiers including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements and that all subrecipients
shall certify and disclose accordingly.
(End of Section K)
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SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS
This section contains important information about the preparation of proposals for this
procurement. The offeror is expected to examine this solicitation thoroughly and furnish
all information required by this solicitation.
PROPOSAL PREPARATION INSTRUCTIONS
1. PAYMENT OF PROPOSAL COSTS
This solicitation does not commit OCEAN LEADERSHIP to pay any cost incurred in the
preparation or submission of the Offeror's proposal or in making necessary studies or
designs for the preparation thereof. It does not commit OCEAN LEADERSHIP to
contract for the services.
2. PROPOSAL PREPARATION INSTRUCTIONS
The following instructions are provided to assist the Offeror in understanding the
information needed to make an objective selection of the awardee for this proposed
procurement. Since this information constitutes the major basis for formal judgment, it
will be advantageous to the Offeror to present a proposal in a clear, concise manner and
in terms understandable to those who may be unfamiliar with the Offeror's intentions and
A. GENERAL INFORMATION
Proposals must include the full name and address of Offeror’s firm and the name,
mailing address, and telephone number of the person Ocean Leadership should
contact regarding the proposal.
Proposals must confirm that the Offeror will comply with all provisions in this RFP.
Proposals must be signed by a company officer empowered to bind the company.
An offeror’s failure to include these items in the proposal may cause the proposal to
be determined to be non-responsive and the proposal may be rejected.
The proposal shall be submitted in two (2) separate volumes:
Volume I – TECHNICAL PROPOSAL
Volume II – COST AND PAST PERFORMANCE
The Offeror shall email to email@example.com a signed PDF proposal by
4:00 pm EDT on July 15th, 2009 and mail 1 signed original and 2 copies in hard copy.
The hard copies may be received after the proposal due date. If there are any
discrepancies between the proposal hardcopies and the e-mailed proposal, the
hardcopy will govern. Electronic submissions must be compatible with Microsoft
Ver 1-04 (RFP Software Application Framework) Page 29 of 32
Each proposal volume with its copies is to be packaged together and separated from
the other volume. They should be clearly marked to identify contents. Cost or
pricing data shall NOT be included in Volume I. Hard copy proposal text shall be
printed on 8-1/2” x 11” paper with size 10 font and all pages shall be three-hole
punched and inserted in ring binders only. Volumes I and II are each limited to 10
single-sided pages exclusive of charts, exhibits, and/or spreadsheets.
Each volume shall be written on a stand-alone basis. Cross-referencing within a
proposal volume is permitted where its use would conserve space without impairing
clarity. Information required for each volume, which is not found in its designated
volume, will be reviewed as omitted from the proposal and will affect the evaluation
B. TECHNICAL PROPOSAL - VOLUME I
Offerors must provide comprehensive narrative statements that illustrate the support
they can offer. At a minimum, the Offeror should provide the following:
Execution Plan for responding to the requests and services required;
Experience and Qualifications
1. Execution Plan
Offerors must provide comprehensive narrative statements that set out the
execution and management plan they intend to follow to solicit detailed
requirements, design the system, develop-install-configure the solution,
verification and validation testing, and provide the user and management
documentation and training; including a schedule. Identify the personnel and
their availability to begin work immediately upon award. Offerors shall also
address the need for any subawarding/subcontracting and clearly identify which
labor categories or activities are being subcontracted. Describe how Offeror
intends to ensure effective customer support to the tasks outlined in Section C.
2. Experience and Qualifications
Offerors must provide a narrative description of the project team and a personnel
roster, including resumes that identify key personnel that will lead the project and
design/configure the software.
Upon review and evaluation of the proposal, OCEAN LEADERSHIP may require
additional supporting information from the Offeror in order to clarify the proposal.
Offerors should note that technical proposals which merely offer to conduct a
program in accordance with the requirements of Section C - Scope of Work, (for
example, parroting back the Statement of Work) will be considered non-responsive
to this solicitation and will not be considered further.
NOTE: Do not insert any pricing in this section. Pricing of labor will be
provided in the Cost Volume.
Ver 1-04 (RFP Software Application Framework) Page 30 of 32
C. COST AND PAST PERFORMANCE – VOLUME II
Narratives supporting pricing data shall be succinct, and shall not attempt to
duplicate or supplement text that properly belongs in the Technical Volume.
Provide a spreadsheet that incorporates your proposed fixed fully loaded hourly labor
rates by functional labor category and a detailed listing of all materials and supplies.
Assume a Subaward start date of August 3, 2009 for labor pricing. The cost proposal
must identify an itemized list of all direct and indirect costs associated with the
performance of this award, including, but not limited to, total number of hours at
various fixed hourly rates and direct expenses.
The information requested below is anticipated to be sufficient for the purposes of
the evaluation of past performance. Offeror shall furnish the following information for
any combination of two (2) relevant contracts, subawards/subcontracts, grants
and/or cooperative agreements Subawarded to the Offeror:
a. Customer’s name, address, and current verified telephone number of both the
lead contractual and technical personnel.
b. Contract number, type, and original and final contract value.
c. Date of contract, place(s) of performance, and delivery dates or period of
d. Brief description of contract work and comparability to the proposed effort. It is
not sufficient to state that it is comparable in magnitude and scope. Rationale
must be provided to demonstrate that it is comparable.
e. Discuss any major technical problems and how they were overcome. List any
major deviations or waivers to technical requirements that were granted by the
f. Whether delivery was on time and, if not, why; adherence to program
schedules; incentive performance (e.g., schedule and technical) history, if
g. Cost/price management history; cost overruns and under runs, and cost
incentive history, if applicable.
h. List any contracts terminated (partial or complete) within the past 5 years and
basis for termination (convenience or default). Include the contract number,
name, address, and telephone number of the terminating officer. Include
contracts that were “de-scoped” by the customer because of performance or cost
(End of Section L)
Ver 1-04 (RFP Software Application Framework) Page 31 of 32
SECTION M – Evaluation Factors
The following is a summary of evaluation factors which will be used in the evaluation of
1. Cost/Past Performance 30%
2. Proposed Design Solution in Meeting the Requirements 50%
3. Execution Plan, Resources and Schedule 20%
OCEAN LEADERSHIP reserves the right to issue an award without discussion but may
enter into discussions on the technical and/or cost volume if it is in OCEAN
LEADERSHIP’s best interest to do so.
(End of Section M)
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