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REGION Q Request for Proposals


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REGION Q Request for Proposals

  1. 1. REGION Q Request for Proposals Bidders’ Conference Workforce Investment Act ADULT & DISLOCATED WORKERS BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT COUNTIES Program Year 2010
  2. 2. <ul><li>Welcome & Purpose </li></ul><ul><li>Region Q Websites </li></ul><ul><li>Overview of Request for Proposal </li></ul><ul><li>Performance Standards </li></ul><ul><li>Financial Information </li></ul><ul><li>Important Dates </li></ul><ul><li>Questions and Answers </li></ul>Agenda
  3. 3. <ul><li>Region Q Websites </li></ul><ul><li> </li></ul>
  4. 4. <ul><li>Funding Period </li></ul><ul><ul><li>July 1, 2010 – June 30, 2011 </li></ul></ul><ul><ul><li>Possible Extension of Contract - 1 Year </li></ul></ul>Region Q 5 County Region: BEAUFORT BERTIE HERTFORD MARTIN PITT RFP PROPOSALS ACCEPTED FOR: BEAUFORT BERTIE HERTFORD MARTIN PITT Overview of RFP
  5. 5. PURPOSE OF RFP <ul><li>The purpose of this Request for Proposal (RFP) is to solicit competitive proposals for the operation of the Workforce Investment Act Adult & Dislocated Workers Services in the following counties of the Region Q Workforce Development Consortium: Beaufort, Bertie, Hertford, Martin, and Pitt. Any governmental, educational, community-based organization or non-profit agency engaged in public service; or any private-for-profit agency may apply. Each entity proposing to provide the employment and training services as prescribed by this RFP, must do so as an individual company or agency, and be prepared to either provide the services directly or establish an agreement with the appropriate provider(s) of the services. </li></ul>
  6. 6. ONE-STOP DELIVERY SYSTEM <ul><li>Workforce Investment Act Interim Final Rules were published by the US Department of Labor in the August 11, 2000 Federal Register and are available on the internet at: . On the right side of the page, review the column and locate “Laws and Regs.” Clicking on Laws and Regs will take the viewer to Workforce Investment Act Interim Final Rules. </li></ul><ul><li>The WDB, in partnership with the workforce development agencies, has developed a system of comprehensive JobLink Career Centers in the five-county region. The system design currently includes five (5) full-service JobLink Career Centers , 2 JobLink Information Sites, and one SHARE Network site. Region Q requires that all adult & dislocated worker contractors operate from the applicable JobLink Career Center. Bidders are expected to meet with the applicable JobLink Center lead agency/operator to discuss provisions for shared space, and costs for this should be reflected in the bidder’s proposal. A letter of agreement from the JobLink Center Manager per coordinated services and physical space commitments must also be included in this proposal. </li></ul>
  7. 7. COLLABORATION <ul><li>Leveraged Funding and Service Coordination </li></ul><ul><li>Bidders will leverage community resources to create a seamless network of services that are easily accessible and relevant to customers. To have a meaningful impact on the quality and breadth of the JobLink services system, bidders must be able to draw upon a resource base that extends beyond WIA funding. Bidders should describe connections to other funding sources that will benefit participants and increase the cost effectiveness of federal funds. </li></ul>
  8. 8. ADULT <ul><li>663.110 To be an eligible adult in the adult and dislocated worker program, an individual must be 18 years of age or older. 664.500(a) Under the Act, eligible youth are 14 through 21 years of age. Adults are defined in the Act as individuals age 18 and older. Thus, individuals ages 18 through 21 may be eligible for both adult and youth programs. Permission must be obtained from the Region Q LA MIS Coordinator prior to co-enrollment. </li></ul>
  9. 9. DISLOCATED WORKERS <ul><ul><li>To be eligible for the dislocated worker program, an eligible adult must meet the definition of “dislocated worker” at section 101(9) of the Act. 101(9) </li></ul></ul><ul><li>The term “dislocated worker” means: </li></ul><ul><li>(1) An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and is eligible for or has exhausted entitlement to unemployment compensation, and is unlikely to return to a previous industry or occupation. </li></ul><ul><li>(2) An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and has been employed for a duration sufficient to demonstrate, to the appropriate entity at a one-stop center referred to in section 134(c), attachment to the workforce, but is not eligible for unemployment compensation due to insufficient earnings or having performed services for an employer that was not covered under a State unemployment compensation law, and is unlikely to return to a previous industry or occupation. </li></ul>
  10. 10. DISLOCATED WORKER <ul><li>(3) An individual who has been terminated or laid off, or who has received a notice of termination or layoff, from employment as a result of any permanent closure of, or any substantial layoff at, a plant, facility, or enterprise. </li></ul><ul><li>(4) An individual who is employed at a facility at which the employer has made a general announcement that such facility will close within 180 days. </li></ul><ul><li>(5) For purposes of eligibility to receive services other than training, intensive, or supportive services, an individual who is employed at a facility at which the employer has made a general announcement that such facility will close. </li></ul><ul><li>(6) An individual who was self-employed (including employment as a farmer, rancher, or fisherman) but is unemployed as a result of general economic conditions in the community in which the individual resides or because of a natural disaster </li></ul><ul><li>(7) An individual who is a displaced homemaker. </li></ul>
  11. 11. 3 LEVEL OF SERVICES <ul><ul><ul><ul><ul><li>CORE </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>INTENSIVE </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>TRAINING </li></ul></ul></ul></ul></ul>
  12. 12. CORE SERVICES <ul><li>At a minimum, all core services described in WIA section 134 (d) (2) and 662.240 are offered in each JobLink Career Center. Core services include, but are not limited to the following: </li></ul><ul><ul><ul><li>WIA Eligibility Determination </li></ul></ul></ul><ul><ul><ul><li>Outreach, Intake & Orientation </li></ul></ul></ul><ul><ul><ul><li>Initial Assessment </li></ul></ul></ul><ul><ul><ul><li>Job Search & Placement Assistance </li></ul></ul></ul><ul><ul><ul><li>Provision of Employment Statistics </li></ul></ul></ul><ul><ul><ul><li>Performance Information & Program Cost </li></ul></ul></ul><ul><ul><ul><li>Assisting in establishing eligibility for Financial aid & other Services </li></ul></ul></ul><ul><ul><ul><li>Supportive Services </li></ul></ul></ul><ul><ul><ul><li>UI Information </li></ul></ul></ul><ul><ul><ul><li>Follow-Up </li></ul></ul></ul><ul><ul><ul><li>Screened Referrals </li></ul></ul></ul><ul><ul><ul><li>Job Club </li></ul></ul></ul><ul><ul><ul><li>Job Development </li></ul></ul></ul>
  13. 13. INTENSIVE SERVICES <ul><li>Development of IEP </li></ul><ul><li>In-depth interviewing & evaluation to identify employment barriers & appropriate employment goals </li></ul><ul><li>Comprehensive & Specialized Assessments </li></ul><ul><li>Group Counseling </li></ul><ul><li>Individual Counseling & Career Planning </li></ul><ul><li>Case Management </li></ul><ul><li>Short-term pre-vocational services </li></ul>
  14. 14. TRAINING SERVICES <ul><li>occupational skills training, including training for nontraditional employment </li></ul><ul><li>on-the-job training </li></ul><ul><li>programs that combine workplace training with related instruction which may include cooperative education programs </li></ul><ul><li>training programs operated by the private sector </li></ul><ul><li>skill upgrading and retraining </li></ul><ul><li>entrepreneurial training </li></ul><ul><li>job readiness training </li></ul><ul><li>adult education and literacy activities provided in combination with services described above, and </li></ul><ul><li>customized training conducted with a commitment by an employer or group of employers to employ and individual upon successful completion of the training </li></ul>
  15. 15. <ul><li>ADULT: </li></ul><ul><ul><li>Entered Employment Rate </li></ul></ul><ul><ul><li>Retention Rate </li></ul></ul><ul><ul><li>Average Earnings </li></ul></ul>Performance Measures <ul><li>DISLOCATED WORKERS: </li></ul><ul><ul><li>Entered Employment Rate </li></ul></ul><ul><ul><li>Retention Rate </li></ul></ul><ul><ul><li>Average Earnings </li></ul></ul>
  16. 16. Program Year 2009 Adult/DW Program Performance Goals 2009 Performance Standard Goal Adult Entered Employment Rate 88.0% Adult Retention Rate 91.0% Adult Average Earnings $ 10,469.00 Dislocated Worker Entered Employment Rate 92.0% Dislocated Worker Retention Rate 93.30% Dislocated Worker Average Earnings $ 11,939.00
  17. 17. Financial Information <ul><li>Cost Reimbursement Contract </li></ul><ul><li>Budgets (Adult/Dislocated Worker) </li></ul>
  18. 18. Historical Data* Program Budgets by County for Program Year 2009 (Includes Original Allocations and Carryover Funds) Beaufort County Adults Dislocated Workers $ 295,753 $ 276,753 Bertie County Adults Dislocated Workers $ 189,549 $ 53,099 Hertford County Adults Dislocated Workers $ 193,421 $ 45,727 Martin County A dults Dislocated Workers $ 202,123 $ 185,623 Pitt County Adults Dislocated Workers $ 176,280 $ 199,852 * Provided for historical purposes only
  19. 19. American Recovery and Reinvestment Act Funds Awarded Adult Dislocated Workers Beaufort County $ 129,219 $ 152,000 Bertie County $ 80,219 $ 72,000 Hertford County $ 57,219 $ 110,000 Martin County $ 126,219 $ 205,000 Pitt County $ 86,000 $ 250,000
  20. 20. Proposal Instructions <ul><li>Submit proposals no later than </li></ul><ul><li>4:00 p.m. EST on April 19, 2010 </li></ul><ul><li>to the Region Q Local Area Office. </li></ul><ul><li> -EST </li></ul><ul><li>Proposals must include : </li></ul><ul><li>Page Numbers </li></ul><ul><li>(1) One copy labeled “Original” </li></ul><ul><li>(6) Six copies of RFP </li></ul><ul><li>Total of seven (7) copies </li></ul><ul><li>Submitted in 3-ring binder </li></ul><ul><li>Completion of all forms </li></ul><ul><li>Proposal Format and Required Forms in Order </li></ul>
  21. 21. Proposal Format & Required Forms <ul><li>2010 RFP COVER SHEET Solicitation and Offer (cover page of this Solicitation). </li></ul><ul><li>2010 WIA ADULT & DISLOCATED WORKERS PROPOSAL SUMMARY </li></ul><ul><li>REQUEST FOR PROPOSAL (PROJECT DESCRIPTION) – This portion of the bid should give a clear picture of the design of the program, the anticipated outcomes, and the capability of the offeror to deliver the proposed services. Contractors are to answer each question under Sections A – H. Sections A-H should follow the alphabetical and numerical sequence. Answers to the Request For Proposal Questions should be typed under each question. </li></ul><ul><li>BUDGET – Complete the Budget Summary and supporting worksheets for all costs required to implement the program design. </li></ul><ul><li>COST ALLOCATION PLAN FOR JOBLINK CENTER </li></ul><ul><li>JOB DESCRIPTIONS AND RESUMES – A Job Description – Workforce Investment Act form must be completed for each position funded by WIA Adult/DW funds. </li></ul><ul><li>CURRENT ORGANIZATION CHART </li></ul><ul><li>AGENCY GRIEVANCE PROCEDURES </li></ul>
  22. 22. Proposal Format & Required Forms <ul><li>ASSURANCES & CERTIFICATION </li></ul><ul><li>LA CODE OF CONDUCT/CONFLICT OF INTEREST - Requires signature of authorized representative & date. </li></ul><ul><li>LA GENERAL ASSURANCES & CERTIFICATION FORM - Requires signature of authorized representative & date. </li></ul><ul><li>CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS - Requires signature of authorized representative & date. </li></ul><ul><li>STATEMENT OF COMPLIANCE FORM - Requires signature of authorized representative & date. Notary required. </li></ul><ul><li>DRUG FREE CERTIFICATION - Requires signature of authorized representative & date. </li></ul><ul><li>EQUAL OPPORTUNITY NON-DISCRIMINATION (Complete form) </li></ul><ul><li>ASSURANCES NON-CONSTRUCTION PROGRAMS - Requires signature of authorized representative & date. </li></ul><ul><li>COPELAND ACT CERTIFICATION - Requires signature of authorized representative & date. </li></ul>
  23. 23. Proposal Format & Required Forms HANDOUT <ul><li>OTHER – ATTACH THE FOLLOWING ITEMS: </li></ul><ul><ul><li>Federal ID Number </li></ul></ul><ul><ul><li>Financial Statement and Copy of last audit </li></ul></ul><ul><ul><li>Agency Grievance Procedures </li></ul></ul><ul><ul><li>Copy of Bond Coverage (or explanation of planned coverage if an award is made) </li></ul></ul><ul><ul><li>Current Organization Chart </li></ul></ul><ul><ul><li>Charter and Bylaws of Organization, attach list of Current Board Members </li></ul></ul><ul><ul><li>Cost Allocation Plan (if applicable, provide a copy of the agency Indirect Cost Plan) </li></ul></ul><ul><ul><li>Letter of agreement from the JobLink Center Manager indicating coordinated services and physical space commitments . </li></ul></ul>
  26. 26. REGION Q WORKFORCE DEVELOPMENT CONSORTIUM <ul><li>Region Q Workforce Investment Consortium is an Equal Opportunity Employer/Program </li></ul><ul><li>Auxiliary aids and services are available upon request for individuals with disabilities </li></ul>