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  • Let’s turn now to the Sample Training Announcement found on the left side of your packet. We recommend that states use this sample announcement to advise communities of the availability of TA training. It contains an overview of the training, and information on who should apply. We suggest that states release this announcement about 6-9 months prior to the release of their RFP. So if you have a July 1 Fiscal Year, you’d want to get this out in the summer and plan your trainings to start in Sept. and by done by Jan. or Feb. Most importantly, we ask JJS to have communities complete a Community I formation Form, which is attached to the Announcement. The most important part of the form is the last 2 pages—which contains the names of the PPB members. This form is downloadable on our website. Are there any questions? We’ll now take a 10 minute break, and then Don will talk about the sample RFP.
  • Several years ago we found that there was need for model RFP.
  • Regarding II. Availability of funds: Please encourage states to award fewer subgrants each with relatively more substantial amount to better enable the subgrant activities to make a "demonstrable" difference.
  • Discussion – sections are arranged in logical order of interest of applicant
  • Title V History Title V Model State Perspective and History Prevention Research & Perspectives Types of items for this section Title V – community-focused, research-based, local data driven, proactive process for positive youth development (or for risk and protection focused prevention) State history of Title V participation Goals and objectives for the Title V Program Optional State perspectives: language, results or priorities / progress/ data and data sources Types of items for this section history/State perspectives/progress/data and data sources/website information State includes information from a number of sources Title V Brochure State level – reports and progress notes on Title V Website
  • Types of Programs that are generally effective in community-focused prevention Effective and Promising Approaches Characteristics of Successful Prevention Activities
  • The Federal Register Announcement which describes the Title V program. Local Three-Year Delinquency Prevention Plan. This section specifies the elements of the plan. We will go over these elements in much more detail in the second and third training several months from now, after you’ve collected your risk and protection indicator data.
  • Performance Reporting New Mandatory and non-mandatory Mentions logic models – States can add their own Outputs and outcomes could be expanded
  • First look at the components – section in Federal register no longer 11 components – now 10 review criteria listed Then weighing – compilation of federal guidelines State configurations in line States should not deviate too far from these suggested limits Weighting – based on level of community effort, importance to the Title V process Most important sections E – Strategy 25 points A – Assessment 20 points B-H-I-PPB/Budget/Evaluation 10 points each C-D-F-G-J – Boundaries/Readiness/Resources and Services/Collaboration/Match 5 points each
  • The same elements are included in each time line – only the fiscal years are changed Utilizing a time line of this nature, gives all communities a fighting chance to compete and include all necessary components
  • Let’s turn now to the Sample Training Announcement found on the left side of your packet.
  • Who: Lot of folks have to be trained: JJ staff, SAG, subgrantees What: handouts and materials at this training and other tools Where: timelines haven’t changed When: timelines haven’t changed How: with state and Federal TA
  • PowerPoint Presentation

    1. 1. Planning for Performance Measurement: Incorporating Performance Measurement into the RFP Presenters: Donald Johnson, DSG, Inc Pat Cervera, Consultant
    2. 2. Objectives <ul><li>Familiarize participants with sample RFPs and their components </li></ul><ul><li>Identify suggested RFP modifications to incorporate performance measurement </li></ul><ul><li>Plan for transition to performance-based reporting </li></ul>
    3. 3. Model Title V RFP <ul><li>Development of standardized RFP for Title V </li></ul><ul><li>Tailored to Federal Register requirements </li></ul><ul><li>Reduces amount of RFP development time for JJ Specialists/Title V Coordinator </li></ul><ul><li>Easily modified to satisfy performance measurement </li></ul>
    4. 4. Elements of a Title V Sample RFP <ul><li>Background </li></ul><ul><li>Availability of Funds and Award Limits </li></ul><ul><li>Eligibility Criteria </li></ul><ul><li>Eligible Program Activities </li></ul><ul><li>Restrictions in Use of Funds </li></ul>
    5. 5. Elements of a Title V Sample RFP <ul><li>3-Year Plan </li></ul><ul><li>PERFORMANCE REPORTING </li></ul><ul><li>Application Review Criteria </li></ul><ul><li>Application Deadline </li></ul><ul><li>Delinquency Prevention Policy Board Training </li></ul><ul><li>Time Line </li></ul><ul><li>Checklist of Application Requirements </li></ul>
    6. 6. I. Background <ul><li>You may add language about performance measures into this section </li></ul><ul><li>Differences in state and Federal performance measures should be highlighted </li></ul>
    7. 7. IV. Eligible Program Activities <ul><li>OJJDP Model Programs Guide (MPG) was developed specifically for Title V </li></ul><ul><ul><li>Source for evidence-based programs </li></ul></ul><ul><ul><li>States can use it to identify proven programs to give priority funding in RFPs </li></ul></ul>
    8. 8. <ul><li>Designation of a Prevention Policy Board </li></ul><ul><li>Evidence of commitment of key community leaders </li></ul><ul><li>Definition of the boundaries of the program’s neighborhood or community </li></ul><ul><li>Assessment of the readiness of the community to adopt a plan </li></ul>V. Elements of the 3-Year Plan
    9. 9. <ul><li>Assessment of the prevalence of risk factors </li></ul><ul><li>Identification of available resources and gaps </li></ul><ul><li>Strategy for mobilizing the community </li></ul><ul><li>A strategy (goals, objective, logic model, timetable) for implementing promising approaches </li></ul>Elements of the 3-Year Plan (cont)
    10. 10. Elements of the 3-Year Plan (cont) <ul><li>Descriptions of funding and budget </li></ul><ul><li>Description of how PPB will provide oversight for plan development </li></ul><ul><li>Plan for measurement of outcome </li></ul>
    11. 11. VII. Performance Reporting <ul><li>Entirely new section </li></ul><ul><li>Contains basic information on new performance measurement system </li></ul><ul><li>Logic models </li></ul><ul><li>Output and Outcome scenarios </li></ul>
    12. 12. VIII. Application Review Criteria <ul><li>Sample Evaluation Criteria (see sample RFP handout) </li></ul><ul><li>Weighting </li></ul>
    13. 13. XI. Time Line <ul><li>Suggested time line for July 1 – June 30 fiscal year </li></ul><ul><li>Suggested time line for October 1 – September 30 fiscal year </li></ul><ul><li>Develop transition timeline for existing grantees </li></ul>
    14. 14. Suggested Timeline for Transition <ul><li>Communicate performance measurement requirement to existing subgrantees </li></ul><ul><li>Develop grant special conditions requiring performance measurement </li></ul><ul><li>Provide state-level technical assistance utilizing OJJDP tools </li></ul><ul><li>Provide reporting guidance </li></ul>
    15. 15. Next Steps <ul><li>Who? </li></ul><ul><li>What? </li></ul><ul><li>Where? </li></ul><ul><li>When? </li></ul><ul><li>How? </li></ul>