Committed To Participation Minority and Women's Business Enterprises Maximizing the Opportunities of State Certification I...
Committed To Participation Minority and Women's Business Enterprises Thank for participating in this training session wher...
Committed To Participation Minority and Women's Business Enterprises Agenda Section 1: Content Overview Section 2: Web Res...
Committed To Participation Minority and Women's Business Enterprises Positioning for Success <ul><li>RESEARCHING  </li></u...
Overview Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Certification is one tool in a d...
Overview Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Maintain your business informati...
Committed To Participation Minority and Women's Business Enterprises Goal Setting M/WBE Participation Governor’s Commissio...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Build Key Business Relationships </li></u...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Market your business to key players in th...
Committed To Participation Minority and Women's Business Enterprises <ul><li>On-line Registration: </li></ul><ul><li>http:...
 
Committed To Participation Minority and Women's Business Enterprises <ul><li>Receive solicitations from the State of India...
Committed To Participation Minority and Women's Business Enterprises <ul><li>If competing as a subcontractor, you  WILL NO...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Posted online for many larger opportuniti...
 
STATE OF INDIANA  REQUEST FOR PROPOSALS 8-61 INDIANA DEPARTMENT OF ADMINISTRATION And  THE INDIANA DEPARTMENT OF WORKFORCE...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Visit the Procurement Solicitation pages ...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Pre-proposal meeting attendees  ALMOST AL...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Opportunity for Prime Contractors and Sub...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Pre-meeting introduction period </li></ul...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Maintain accurate bidder profile </li></u...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Public Works does  not  require bonds for...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Review Current QPA’s </li></ul></ul><ul><...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Meet with Key State Staff </li></ul></ul>...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Small Sales or Large Sales </li></ul></ul...
Small Construction Projects:  Less than $75,000 Committed To Participation Minority and Women's Business Enterprises <ul><...
Small Construction Projects: Less than $75,000  (Cont’d) Committed To Participation Minority and Women's Business Enterpri...
Committed To Participation Minority and Women's Business Enterprises MWBE Construction  Bid Policy <ul><li>Applies to:  </...
Committed To Participation Minority and Women's Business Enterprises MWBE Construction  Bid Policy (Cont’d) <ul><li>Lowest...
Committed To Participation Minority and Women's Business Enterprises MWBE Construction  Bid Policy (Cont’d) <ul><li>Notice...
Committed To Participation Minority and Women's Business Enterprises MWBE Construction  Bid Policy (Cont’d) <ul><li>MBE an...
Committed To Participation Minority and Women's Business Enterprises MWBE Construction  Bid Policy (Cont’d) <ul><li>Respon...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Centralized – managed by IDOA Division of Pub...
Large Construction Projects:  over $75,000 (Cont’d) <ul><li>Prequalification from Public Works required for both prime and...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Attend pre-bid meetings to introduce your fir...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Potential subs respond by submitting price wi...
Committed To Participation Minority and Women's Business Enterprises Construction & Professional Services <ul><li>Selected...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Request for Quotation (RFQ) </li></ul><ul><li...
Committed To Participation Minority and Women's Business Enterprises <ul><li>For goods & general services </li></ul><ul><l...
Committed To Participation Minority and Women's Business Enterprises <ul><li>$2,500 - $75,000 </li></ul><ul><ul><li>Agency...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Greater than $75,000 </li></ul><ul><li>Centra...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Advertised on web </li></ul><ul><li>Must be o...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Centralized </li></ul><ul><ul><li>Used for Go...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Opportunity posted on the  website and all fi...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Pre-RFP Informational Session </li></ul><ul><...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Relationship building time   </li></ul></...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attendee Contact information is available...
Committed To Participation Minority and Women's Business Enterprises <ul><li>After the Pre-RFP Informational Session </li>...
Committed To Participation Minority and Women's Business Enterprises <ul><li>After the Pre-RFP Informational Session </li>...
Committed To Participation Minority and Women's Business Enterprises Summary of Evaluation Criteria (* Agency can fix thes...
Committed To Participation Minority and Women's Business Enterprises Summary of Evaluation Criteria 10 points 7. WBE parti...
Committed To Participation Minority and Women's Business Enterprises Score Related Marketing Strategies <ul><li>Indiana Ec...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Attend Pre-Bid Meetings </li></ul><ul><li>Tel...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Construction: Email MWBE@idoa.in.gov </li></u...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Commitment letter required from M/WBE  –   (S...
Committed To Participation Minority and Women's Business Enterprises <ul><li>MWBE subcontractors to protect self with writ...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Prime Contractor receives awarded contract </...
Committed To Participation Minority and Women's Business Enterprises Professional Services <ul><li>The law allows for prof...
Committed To Participation Minority and Women's Business Enterprises Professional Services (Cont’d) <ul><li>Make sure agen...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Solicited through BID for straight forward it...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Stated unit price </li></ul><ul><li>Specific ...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>IDOA procurement and public works buyers-...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Agency Procurement Agents-who gets RFQ’s,...
Who Decides? (Cont’d) Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Prime Contractors w...
Who Decides? (Cont’d) Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Agency subject matt...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Solicited through BID for straight forward it...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Trade groups and service organizations ho...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attend meetings and pre-proposal conferen...
Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attend networking events and trade shows ...
<ul><li>Prime Contractors must honor participation plan or create another plan </li></ul><ul><li>As a subcontractor, make ...
Committed To Participation Minority and Women's Business Enterprises <ul><li>MWBED audits contracts </li></ul><ul><li>Prim...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Sanctions range from payment withholding to s...
Committed To Participation Minority and Women's Business Enterprises <ul><li>Contact MWBE division with any non-compliance...
Networking to Success Committed To Participation Minority and Women's Business Enterprises Networking - n.v. a group of pe...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Ne...
Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprise...
Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprise...
Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprise...
Committed To Participation Minority and Women's Business Enterprises Step 1: Research the Market Resource people:   http:/...
Committed To Participation Minority and Women's Business Enterprises Step 1: Research the Market Public Works Projects:   ...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Special Purc...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 2: Regi...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 3: Regi...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana IDOA Procure...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Indiana Depa...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 4:  Rev...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 5:  Reg...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 6:  Sec...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 7:  Mar...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana <ul><li>Stay...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana <ul><li>Regu...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Regularly Re...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Attend Meeti...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 8:  Mai...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana State of Ind...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 9: Know...
Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 9.  Kno...
Contact Us Committed To Participation Minority and Women's Business Enterprises <ul><li>Minority and Women Business Enterp...
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Maximizing Opportunities

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Maximizing Opportunities

  1. 1. Committed To Participation Minority and Women's Business Enterprises Maximizing the Opportunities of State Certification Indiana Department of Administration Minority and Women’s Business Enterprises Division
  2. 2. Committed To Participation Minority and Women's Business Enterprises Thank for participating in this training session where you will learn and explore the various opportunities available to certified companies who desire to do business with the State of Indiana. It is our hope that you use these resources to garner successful business relationships with our great state. Welcome to the next step in your success!
  3. 3. Committed To Participation Minority and Women's Business Enterprises Agenda Section 1: Content Overview Section 2: Web Resource Guide 7 Minute Break Section 3: Resources Review Section 4: Summary/Q & A Session with the Deputy Commissioner
  4. 4. Committed To Participation Minority and Women's Business Enterprises Positioning for Success <ul><li>RESEARCHING </li></ul><ul><li>QUESTIONING </li></ul><ul><li>MARKETING </li></ul><ul><li>RESPONDING </li></ul>
  5. 5. Overview Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Certification is one tool in a deep tool kit </li></ul></ul><ul><ul><li>MWBE is a SUB contracting program </li></ul></ul><ul><ul><li>Your phone will not ring with a contract </li></ul></ul><ul><ul><li>These are not quotas, but goals </li></ul></ul><ul><ul><li>You must work for it </li></ul></ul>
  6. 6. Overview Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Maintain your business information: </li></ul></ul><ul><ul><ul><li>BRN Database </li></ul></ul></ul><ul><ul><ul><li>UNSPSC Codes and Expansions/Amendment Forms </li></ul></ul></ul><ul><ul><ul><li>Yearly Submission of ACE Forms </li></ul></ul></ul>
  7. 7. Committed To Participation Minority and Women's Business Enterprises Goal Setting M/WBE Participation Governor’s Commission on Minority and Women’s Business Enterprises sets annual goals (As of July 1, 2007) 9% 4% Procurement 8% 8% Professional Services 5% 7% Construction WBE Participation MBE Participation
  8. 8. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Build Key Business Relationships </li></ul></ul><ul><ul><li>Provide excellent product or service </li></ul></ul><ul><ul><li>Offer competitive prices </li></ul></ul><ul><ul><li>Be prepared to attend contracting classes and information sessions </li></ul></ul>Keys to Contracting Success
  9. 9. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Market your business to key players in the State Procurement Process </li></ul></ul><ul><ul><ul><li>State Purchasers </li></ul></ul></ul><ul><ul><ul><li>State Prime Contractors </li></ul></ul></ul>Keys to Contracting Success (Cont’d)
  10. 10. Committed To Participation Minority and Women's Business Enterprises <ul><li>On-line Registration: </li></ul><ul><li>http://www.in.gov/idoa/2742.htm </li></ul><ul><li>Bidder Registration </li></ul><ul><ul><li>Contact 317-234-0234 </li></ul></ul>Bidder Registration Enrollment Process
  11. 12. Committed To Participation Minority and Women's Business Enterprises <ul><li>Receive solicitations from the State of Indiana </li></ul><ul><li>Listing in the Buy Indiana Directory </li></ul><ul><li>Receive a Registration Number/Bidder ID for Certification process </li></ul><ul><li>Maintain your profile to ensure that your contact information and categories of goods and services are current </li></ul>Bidder Registration and Benefits
  12. 13. Committed To Participation Minority and Women's Business Enterprises <ul><li>If competing as a subcontractor, you WILL NOT receive notification of opportunities by e-mail </li></ul>Bidder Registration and Benefits (Cont’d)
  13. 14. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Posted online for many larger opportunities </li></ul></ul><ul><ul><li>Details of agency specifications and requirements for completing the package </li></ul></ul><ul><li>http://www.in.gov/idoa/2788.htm </li></ul><ul><ul><li>Procurement solicitations </li></ul></ul><ul><ul><ul><li>Public Works and INDOT Bids </li></ul></ul></ul><ul><ul><ul><li>Stadium Construction Bids </li></ul></ul></ul><ul><ul><ul><li>Other Opportunities </li></ul></ul></ul>Solicitations
  14. 16. STATE OF INDIANA REQUEST FOR PROPOSALS 8-61 INDIANA DEPARTMENT OF ADMINISTRATION And THE INDIANA DEPARTMENT OF WORKFORCE DEVELOPMENT Solicitation for: Advertising and Marketing Services Proposal Due Date: February 20, 2008 This is an electronic version of a Request for Proposals (RFP). Any alteration to the text or any file associated with this RFP in any way that could be construed to change the intent of the original document is forbidden. Any changes made to the original document may result in your proposal being considered nonresponsive. The original signed document is on file with the Indiana Department of Administration, Procurement Division. Thank you for your interest in doing business with the State of Indiana. CONTENTS OF RFP 8-61 RFP 8-61 consists of the following documents, which may be downloaded from this web site: RFP-8-61 Additional Information , Indiana One Stop Marketing Plan . Pre-RFP Informational Session , Sign In Sheet . Pre-RFP Informational Session , Presentation . Attachment A . This is one form: The Minority & Women's Business Enterprises (MWBE) RFP Subcontractor Commitment form. A completed version of this document must be included with your response. Attachment B , Sample Contract . Attachment C , Indiana Economic Impact Form . Attachment D , Scope of Work . Attachment E , Pricing/Cost Proposal . Questions and Answers about the RFP. The inquiry period for this RFP closed February 11, 2008, at 3 p.m. Eastern Time. Posted 2/13/08.
  15. 17. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Visit the Procurement Solicitation pages on a regular basis </li></ul></ul><ul><ul><li>Designate resources to contract proposal preparation </li></ul></ul><ul><ul><li>Actively participate in networking opportunities </li></ul></ul><ul><ul><ul><ul><li>Pre-Proposal Sessions </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Business Matchmaking </li></ul></ul></ul></ul>Keys to Contracting Success
  16. 18. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Pre-proposal meeting attendees ALMOST ALWAYS get the subcontract </li></ul></ul>Pre-Proposal Meetings
  17. 19. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Opportunity for Prime Contractors and Sub-Contractors to ask questions of the Agency with regard to the details of the proposed business need </li></ul></ul><ul><ul><li>Relationship building time – identify how you bring value to the bid and sell your niche </li></ul></ul><ul><ul><li>Attendee Contact information is available if you are unable to make a session – Contact Procurement or Public Works </li></ul></ul>Pre-Proposal Meetings (Cont’d)
  18. 20. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Pre-meeting introduction period </li></ul></ul><ul><ul><li>Be Certified by IDOA listed on directory </li></ul></ul><ul><ul><li>http://www.in.gov/idoa/2736.htm </li></ul></ul>Pre-Proposal Meetings (Cont’d)
  19. 21. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Maintain accurate bidder profile </li></ul></ul><ul><ul><li>Maintain UNSPSC Codes </li></ul></ul><ul><ul><li>Submit business changes immediately and annually with an (ACE form) Affidavit of Continuing Eligibility form </li></ul></ul><ul><ul><li>IDOA Public Works requires pre-qualification for both primes and subs on contracts over $150,000 </li></ul></ul>Be Prepared and Know the Rules (Cont’d)
  20. 22. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Public Works does not require bonds for subcontractors </li></ul></ul><ul><ul><li>MWBE Division offers consultations to explain the processes </li></ul></ul>Be Prepared and Know the Rules (cont’d)
  21. 23. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Review Current QPA’s </li></ul></ul><ul><ul><li>http://www.in.gov/idoa/2804.htm </li></ul></ul><ul><ul><li>Review Current Contracts </li></ul></ul><ul><ul><li>http://www.in.gov/idoa/2796.htm </li></ul></ul>Does the State Buy It?
  22. 24. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Meet with Key State Staff </li></ul></ul><ul><ul><li>Know PEN Products and State Use </li></ul></ul><ul><ul><li>Commodity or Professional Service or Construction </li></ul></ul><ul><ul><ul><ul><li>Different procurement methods and evaluation processes </li></ul></ul></ul></ul>Does the State Buy It? (Cont’d)
  23. 25. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Small Sales or Large Sales </li></ul></ul><ul><ul><ul><li>Decentralized vs. Centralized decision making </li></ul></ul></ul><ul><ul><li>Prime Contractor or Sub Contractor </li></ul></ul><ul><ul><ul><ul><li>MWBE preference is only for subcontracting </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Agencies can meet goals through use of MWBE primes </li></ul></ul></ul></ul>Know Your Market (Cont’d)
  24. 26. Small Construction Projects: Less than $75,000 Committed To Participation Minority and Women's Business Enterprises <ul><li>Decentralized - managed by state facility managers </li></ul><ul><li>Three bids are required </li></ul>
  25. 27. Small Construction Projects: Less than $75,000 (Cont’d) Committed To Participation Minority and Women's Business Enterprises <ul><li>Solicitations to MBEs and WBEs encouraged </li></ul><ul><li>Contact the state institutions directly and notify them of your interest </li></ul>
  26. 28. Committed To Participation Minority and Women's Business Enterprises MWBE Construction Bid Policy <ul><li>Applies to: </li></ul><ul><ul><li>Public Works </li></ul></ul><ul><ul><li>State Office Building Commission </li></ul></ul><ul><ul><li>INDOT State-Funded projects </li></ul></ul>
  27. 29. Committed To Participation Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) <ul><li>Lowest RESPONSIVE bidder wins </li></ul><ul><li>To be “responsive” a prime must exhibit best efforts </li></ul><ul><li>Detailed best efforts policy implemented in January 2006 </li></ul>
  28. 30. Committed To Participation Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) <ul><li>Notice to MBE and WBEs </li></ul><ul><li>Economically Feasible Subcontract </li></ul><ul><li>Consideration of all MBE and WBE quotes </li></ul>
  29. 31. Committed To Participation Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) <ul><li>MBE and WBE Barrier Assistance </li></ul><ul><li>Advertisement </li></ul><ul><li>Agency Assistance </li></ul><ul><li>Research participation Area - “think out of the box” </li></ul>
  30. 32. Committed To Participation Minority and Women's Business Enterprises MWBE Construction Bid Policy (Cont’d) <ul><li>Response Time </li></ul><ul><li>Documentation of Statements from M/WBEs </li></ul><ul><li>Availability of M/WBEs </li></ul><ul><li>Other criteria </li></ul>
  31. 33. Committed To Participation Minority and Women's Business Enterprises <ul><li>Centralized – managed by IDOA Division of Public Works </li></ul><ul><li>Current solicitations posted on the web </li></ul>Large Construction Projects: over $75,000
  32. 34. Large Construction Projects: over $75,000 (Cont’d) <ul><li>Prequalification from Public Works required for both prime and sub bids over $200,000 </li></ul><ul><li>Notify M/WBE compliance if you are interested in subcontracting on a project </li></ul>Committed To Participation Minority and Women's Business Enterprises
  33. 35. Committed To Participation Minority and Women's Business Enterprises <ul><li>Attend pre-bid meetings to introduce your firm to prime bidders – dates are on web </li></ul><ul><li>Prime provides potential subs with bid package that states their needs </li></ul>Large Construction Projects: over $75,000 (Cont’d)
  34. 36. Committed To Participation Minority and Women's Business Enterprises <ul><li>Potential subs respond by submitting price with a signature on the package </li></ul><ul><li>Submit a copy of your proposal to MWBE compliance and [email_address] or fax it to: 317-233-6921 </li></ul>Large Construction Projects: over $75,000 (Cont’d)
  35. 37. Committed To Participation Minority and Women's Business Enterprises Construction & Professional Services <ul><li>Selected from a pool of firms that have expressed interest </li></ul><ul><li>Upcoming projects are listed on web </li></ul><ul><li>Interested firms should send qualifications to Public Works </li></ul>
  36. 38. Committed To Participation Minority and Women's Business Enterprises <ul><li>Request for Quotation (RFQ) </li></ul><ul><li>Invitation to Bid (BID) </li></ul><ul><li>Request for Proposal (RFP) </li></ul>Methods of Procurement
  37. 39. Committed To Participation Minority and Women's Business Enterprises <ul><li>For goods & general services </li></ul><ul><li>Under $2,500 </li></ul><ul><ul><li>Bidders contacted by phone or in writing </li></ul></ul><ul><ul><li>At least 3 Vendors must be contacted </li></ul></ul>Requests for Quotation
  38. 40. Committed To Participation Minority and Women's Business Enterprises <ul><li>$2,500 - $75,000 </li></ul><ul><ul><li>Agency determines need and writes specifications </li></ul></ul><ul><ul><li>Sends RFQ to at least 3 Vendors </li></ul></ul><ul><ul><li>Open for 7 days </li></ul></ul>Requests for Quotation (Cont’d)
  39. 41. Committed To Participation Minority and Women's Business Enterprises <ul><li>Greater than $75,000 </li></ul><ul><li>Centralized through Indiana Department of Administration </li></ul>Invitation to Bid
  40. 42. Committed To Participation Minority and Women's Business Enterprises <ul><li>Advertised on web </li></ul><ul><li>Must be open for 14 days </li></ul><ul><li>Lowest bid wins </li></ul>Invitation to Bid (Cont’d)
  41. 43. Committed To Participation Minority and Women's Business Enterprises <ul><li>Centralized </li></ul><ul><ul><li>Used for Goods, General Services or Professional Service </li></ul></ul>Request for Proposal (RFP)
  42. 44. Committed To Participation Minority and Women's Business Enterprises <ul><li>Opportunity posted on the website and all firms are invited to respond </li></ul><ul><ul><li>For greater than $75,000 </li></ul></ul>Request for Proposal (RFP) - (Cont’d)
  43. 45. Committed To Participation Minority and Women's Business Enterprises <ul><li>Pre-RFP Informational Session </li></ul><ul><ul><li>Opportunity for Prime Contractors and Sub-Contractors to ask questions of the Agency with regard to the details of the proposed business need </li></ul></ul>Request for Proposal Process
  44. 46. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Relationship building time </li></ul></ul><ul><ul><ul><li>identify how you bring value to the bid and sell your niche </li></ul></ul></ul><ul><ul><ul><li>whether you will be a Prime Contractor or a Sub-Contractor </li></ul></ul></ul>Request for Proposal Process (Cont’d)
  45. 47. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attendee Contact information is available if you are unable to make a session – Contact the Procurement Contact for the Pre-RFP Session. </li></ul></ul><ul><ul><li>Pre-meeting introduction period </li></ul></ul>Request for Proposal Process (Cont’d)
  46. 48. Committed To Participation Minority and Women's Business Enterprises <ul><li>After the Pre-RFP Informational Session </li></ul><ul><ul><li>Request for Proposal is issued </li></ul></ul><ul><ul><li>Available electronically on the Procurement Website </li></ul></ul>Request for Proposal Issued
  47. 49. Committed To Participation Minority and Women's Business Enterprises <ul><li>After the Pre-RFP Informational Session </li></ul><ul><ul><li>Details of agency specifications and requirements for completing the package are available under the RFP link </li></ul></ul>Request for Proposal Issued (Cont’d)
  48. 50. Committed To Participation Minority and Women's Business Enterprises Summary of Evaluation Criteria (* Agency can fix these + or – 10 points) * 30 points 3. Cost (Cost Proposal) * 25 points 2. Management Assessment/Quality (Business and Technical Proposal) Pass/ Fail 1. Adherence to Mandatory Requirements
  49. 51. Committed To Participation Minority and Women's Business Enterprises Summary of Evaluation Criteria 10 points 7. WBE participation 10 points 6. MBE participation 10 points 5. Buy Indiana 15 points 4. Indiana Economic Impact
  50. 52. Committed To Participation Minority and Women's Business Enterprises Score Related Marketing Strategies <ul><li>Indiana Economic Impact </li></ul><ul><li>Highest utilization wins, not goal attainment </li></ul>
  51. 53. Committed To Participation Minority and Women's Business Enterprises <ul><li>Attend Pre-Bid Meetings </li></ul><ul><li>Tell Firms about your interest </li></ul>Steps to Awards
  52. 54. Committed To Participation Minority and Women's Business Enterprises <ul><li>Construction: Email MWBE@idoa.in.gov </li></ul><ul><li>Milestone Calendar published in Solicitation </li></ul><ul><li>Proposal prepared </li></ul>Steps to Awards (Cont’d)
  53. 55. Committed To Participation Minority and Women's Business Enterprises <ul><li>Commitment letter required from M/WBE – (See Sample letter in resource section) </li></ul>Steps to Awards (Cont’d)
  54. 56. Committed To Participation Minority and Women's Business Enterprises <ul><li>MWBE subcontractors to protect self with written commitment </li></ul><ul><li>Prime Contractor is notified and negotiations begin </li></ul>Steps to Awards (Cont’d)
  55. 57. Committed To Participation Minority and Women's Business Enterprises <ul><li>Prime Contractor receives awarded contract </li></ul><ul><li>Public Inspection </li></ul>Steps to Awards (Cont’d)
  56. 58. Committed To Participation Minority and Women's Business Enterprises Professional Services <ul><li>The law allows for professional services to be contracted without a competitive process* </li></ul><ul><li>(* This happens occasionally when an agency needs to maintain certain quality controls, only a few firms provide the service, or other reasons) </li></ul>
  57. 59. Committed To Participation Minority and Women's Business Enterprises Professional Services (Cont’d) <ul><li>Make sure agency subject matter experts are aware of your expertise and interest before they search out a vendor </li></ul>
  58. 60. Committed To Participation Minority and Women's Business Enterprises <ul><li>Solicited through BID for straight forward items or RFP for more complex commodities </li></ul><ul><li>Selected Vendor provides goods or services </li></ul>Quantity Purchase Agreement (QPA)
  59. 61. Committed To Participation Minority and Women's Business Enterprises <ul><li>Stated unit price </li></ul><ul><li>Specific time frame – usually a year </li></ul>Quantity Purchase Agreement (QPA) – (Cont’d)
  60. 62. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>IDOA procurement and public works buyers-awards low bidder only </li></ul></ul>Who Decides?
  61. 63. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Agency Procurement Agents-who gets RFQ’s, Professional Service, special procurements </li></ul></ul>Who Decides?
  62. 64. Who Decides? (Cont’d) Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Prime Contractors who will serve as contractors </li></ul></ul><ul><ul><li>Facility Superintendents-decide who gets RFQs </li></ul></ul><ul><ul><li>All names listed on the web </li></ul></ul>
  63. 65. Who Decides? (Cont’d) Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Agency subject matter experts-who get RFQs, RFPs, professional services, special procurements and who win points in evaluation process </li></ul></ul>
  64. 66. Committed To Participation Minority and Women's Business Enterprises <ul><li>Solicited through BID for straight forward items or RFP for more complex commodities </li></ul><ul><li>Selected Vendor provides goods or services </li></ul>Quantity Purchase Agreement (QPA)
  65. 67. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Trade groups and service organizations hold events, maintain resources and offer assistance </li></ul></ul><ul><ul><li>Monitor web pages for meetings and pre-proposal conferences </li></ul></ul>Making Connections
  66. 68. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attend meetings and pre-proposal conferences </li></ul></ul><ul><ul><li>* (Successful M/WBEs almost always attend pre-proposal meetings) </li></ul></ul>Making Connections (Cont’d)
  67. 69. Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Attend networking events and trade shows </li></ul></ul><ul><ul><li>Monitor MWBED calendar of events </li></ul></ul>Making Connections (Cont’d)
  68. 70. <ul><li>Prime Contractors must honor participation plan or create another plan </li></ul><ul><li>As a subcontractor, make certain there is a written agreement with the prime you can enforce </li></ul>Committed To Participation Minority and Women's Business Enterprises Monitoring Compliance
  69. 71. Committed To Participation Minority and Women's Business Enterprises <ul><li>MWBED audits contracts </li></ul><ul><li>Primes in non-compliance face sanctions </li></ul>Monitoring Compliance (Cont’d)
  70. 72. Committed To Participation Minority and Women's Business Enterprises <ul><li>Sanctions range from payment withholding to suspension or revocation of contractor’s ability to perform on future state contracts </li></ul>Monitoring Compliance (Cont’d)
  71. 73. Committed To Participation Minority and Women's Business Enterprises <ul><li>Contact MWBE division with any non-compliance concerns </li></ul>Monitoring Compliance (Cont’d)
  72. 74. Networking to Success Committed To Participation Minority and Women's Business Enterprises Networking - n.v. a group of people who exchange information, contacts, and experience for professional or social purposes. -The Oxford Dictionary
  73. 75. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><li>30 second elevator speech </li></ul><ul><li>Ask the Buyer for more detail about their business needs </li></ul>
  74. 76. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><li>Outline why your product or service is of superior benefit to the buyer </li></ul><ul><li>Clarify when the Buyer will need the goods or services </li></ul>
  75. 77. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><li>BRING PLENTY OF BUSINESS CARDS AND PROMOTIONAL MATERIALS! </li></ul><ul><li>Make sure your cards are easily accessible </li></ul>
  76. 78. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><ul><li>Use the State contracts listing, QPA list, networking contacts, and other resources to identify what you have to sell that meets the needs of the buyer. </li></ul></ul>
  77. 79. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><ul><li>Tell them why they should engage your firm </li></ul></ul>
  78. 80. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><ul><li>Be an attentive listener </li></ul></ul><ul><ul><li>Engage in conversation related to the business opportunities </li></ul></ul>
  79. 81. Networking to Success Committed To Participation Minority and Women's Business Enterprises <ul><li>(Tips for Successful Networking) </li></ul><ul><ul><li>Plan your next meeting or pinpoint a date to follow up </li></ul></ul>
  80. 82. Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprises <ul><li>Know the influential people in your field or target market. Seek them out at events with a specific purpose in mind </li></ul>
  81. 83. Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprises <ul><li>Jot down a few personal notes on the back of the business cards that will help you remember key points </li></ul>
  82. 84. Networking to Success (Tips for Successful Networking) Committed To Participation Minority and Women's Business Enterprises <ul><ul><li>Don’t spend too much time with one person </li></ul></ul><ul><ul><li>Develop and maintain relationships long term </li></ul></ul>
  83. 85. Committed To Participation Minority and Women's Business Enterprises Step 1: Research the Market Resource people: http://www.in.gov/idoa/2715.htm Active contracts: http://www.in.gov/idoa/2796.htm Doing Business with the State of Indiana
  84. 86. Committed To Participation Minority and Women's Business Enterprises Step 1: Research the Market Public Works Projects: http://www.in.gov/idoa/2823.htm Buy Indiana: http://www.in.gov/idoa/2736.htm Doing Business with the State of Indiana
  85. 87. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Special Purchasing Programs: State Use Program: http://www.inarf.org/State%5fuse/ PEN Products: http://www.in.gov/idoa/2766.htm
  86. 88. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 2: Register with the Indiana Secretary of State Indiana Secretary of State: www.in.gov/sos
  87. 89. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 3: Register with the appropriate State agency and department as determined by your business offerings
  88. 90. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana IDOA Procurement Bidder Registration: http://www.in.gov/idoa/2742.htm IDOA Public Works: www.in.gov/idoa/2823.htm Minority and Women’s Business Enterprises: www.in.gov/idoa/2867.htm
  89. 91. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Indiana Department of Transportation: www.in.gov/indot/index.htm DBE Program: http://www.in.gov/indot/2576.htm
  90. 92. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 4: Review the Ethics Guide Ethics Guide for Contractors: http:// www.in.gov/ig/resources/res_contractbid.html
  91. 93. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 5: Register as an Executive Branch Lobbyist Executive Branch Lobbyist Registration: http://www.in.gov/idoa/2885.htm
  92. 94. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 6: Secure any related DNR/IDEM training or licenses Environmental Management: http:// www.in.gov/ai/appfiles/permitwizard / Natural Resources: http:// www.in.gov/dnr/water/permits/permit_application /
  93. 95. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 7: Market Your Firm Return to Step 1 Resources
  94. 96. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana <ul><li>Stay in contact with the relevant buyers to learn about upcoming opportunities and express an interest </li></ul>
  95. 97. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana <ul><li>Regularly review the contracts and projects to make long term planning determinations </li></ul>
  96. 98. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Regularly Review Current Solicitations IDOA Procurement: http://www.in.gov/idoa/2788.htm IDOA Public Works: http:// www.in.gov/serv/dapw_bviewer Indiana Stadium and Convention Center: http:// www.in.gov/iscba /
  97. 99. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Attend Meetings Regarding Specific Solicitations Division maintains a separate listing for Pre-RFP meetings at http://www.in.gov/idoa/proc/pre-rfp/index.html
  98. 100. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 8: Maintain Registrations and Contact Information Buy Indiana Directory: http://www.in.gov/idoa/2736.htm IDOA Business Registration: http://www.in.gov/idoa/2742.htm IDOA Minority and Women’s Business Enterprises www.in.gov/idoa/2867.htm
  99. 101. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana State of Indiana Telephone Directory http://www.in.gov/apps/sic/phonebook/sic_phonebook Every state employee is listed on this website
  100. 102. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 9: Know the Rules IDOA M/WBE Laws and Procedures: http://www.in.gov/idoa/2964.htm IDOA Procurement Vendor Handbook: http://www.in.gov/idoa/files/vendor_handbook.doc IDOA Public Works Forms and Manuals: http://www.in.gov/idoa/2830.htm
  101. 103. Committed To Participation Minority and Women's Business Enterprises Doing Business with the State of Indiana Step 9. Know the Rules (Cont’d) The UNSPSC Code website www.unspsc.org
  102. 104. Contact Us Committed To Participation Minority and Women's Business Enterprises <ul><li>Minority and Women Business Enterprise </li></ul><ul><li>402 W. Washington Street, Room W469 </li></ul><ul><li>Indianapolis, IN 46204 </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>http:// www.in.gov/idoa </li></ul></ul><ul><ul><li>317-232-3061 </li></ul></ul>

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