Managing Curriculum, Instruction, Assessment


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Managing Curriculum, Instruction, Assessment

  1. 1. Managing Curriculum, Instruction, Assessment & Data in the Information Age Linda Mora and Kelly Smith Northside ISD San Antonio, Texas (210) 397-8500 Texas Association of School Boards September 19, 2004
  2. 2. Background <ul><li>The acquisition and development of a Curriculum Management System (CMS) was identified by the Division of Curriculum and Instruction and the Northside ISD 10-year Technology Master Plan as a high-priority need to facilitate standards-based teaching, learning and assessment. </li></ul><ul><li>To meet this need, a cross-representative team from Curriculum and Instruction and Technology Services embarked on the &quot;CMS Project&quot; in February 2003. </li></ul>
  3. 3. Session Objectives <ul><li>Understand the components of a comprehensive Curriculum Management System </li></ul><ul><li>Understand the benefits of a Curriculum Management System </li></ul><ul><li>Review the Northside process for acquiring and implementing a Curriculum Management System </li></ul><ul><li>Know the &quot;look fors&quot; when purchasing a Curriculum Management system, including writing the RFP (Request for Proposal) </li></ul>
  4. 4. CMS…What is it? <ul><li>A well designed Curriculum Management System (CMS) is a computer-based system that seamlessly links and aligns all teaching, learning and assessment components so that teachers and administrators are able to focus on teaching and on meeting the needs of each and every student . </li></ul>
  5. 5. CMS Facilitates Our Goal… <ul><li>To increase student achievement in an </li></ul><ul><li>environment where standards, curriculum, instructional resources, continual assessment, and staff development on research-based best practices are totally aligned. </li></ul>
  6. 6. Components of CMS <ul><li>Data Warehouse </li></ul><ul><li>Curriculum </li></ul><ul><li>Instructional Resources </li></ul><ul><li>Assessments </li></ul><ul><li>In-depth, Customizable Reporting </li></ul><ul><li>Best Practices Staff Development Resources </li></ul><ul><li>Internet Outreach </li></ul><ul><li>Gradebook Component </li></ul>
  7. 7. Components of CMS <ul><li>Data Warehouse </li></ul><ul><ul><li>Student demographic data </li></ul></ul><ul><ul><li>Standardized test data </li></ul></ul><ul><ul><li>Benchmark data </li></ul></ul><ul><ul><li>Attendance data </li></ul></ul><ul><ul><li>Course data </li></ul></ul><ul><ul><li>Campus and staff data </li></ul></ul><ul><ul><li>Special programs and intervention data </li></ul></ul>
  8. 8. Components of CMS <ul><li>Curriculum (State, Local, National) </li></ul><ul><ul><li>Standards </li></ul></ul><ul><ul><li>Goals </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Student Expectations </li></ul></ul>
  9. 9. Components of CMS <ul><li>Instructional Resources </li></ul><ul><ul><li>Scope and Sequence </li></ul></ul><ul><ul><li>Calendars </li></ul></ul><ul><ul><li>Lesson Plans </li></ul></ul><ul><ul><li>Activities </li></ul></ul><ul><ul><li>Online Resources </li></ul></ul><ul><ul><li>Audio and Video Clips </li></ul></ul><ul><ul><li>Links to software, library materials, and other resources </li></ul></ul>
  10. 10. Components of CMS <ul><li>Assessments </li></ul><ul><ul><li>Various Types </li></ul></ul><ul><ul><ul><li>State </li></ul></ul></ul><ul><ul><ul><li>National </li></ul></ul></ul><ul><ul><ul><li>Benchmarks </li></ul></ul></ul><ul><ul><li>Learner Profiles </li></ul></ul><ul><ul><ul><li>By student </li></ul></ul></ul><ul><ul><ul><li>By question, objective, standard </li></ul></ul></ul><ul><ul><ul><li>Across all test and years </li></ul></ul></ul>
  11. 11. Components of CMS <ul><li>Reporting – various levels of secure access </li></ul><ul><ul><li>To teachers, administrators, program directors, parents </li></ul></ul><ul><ul><ul><li>By classroom, campus, grade level, student groups </li></ul></ul></ul><ul><ul><ul><li>By question, objective, standard </li></ul></ul></ul><ul><ul><ul><li>Current and longitudinal </li></ul></ul></ul>
  12. 12. Components of CMS <ul><li>Best Practices Staff Development </li></ul><ul><ul><li>Resources to improve teaching </li></ul></ul><ul><ul><li>Audio and video clips </li></ul></ul><ul><ul><li>Workshops opportunities </li></ul></ul><ul><ul><li>Online classes </li></ul></ul><ul><ul><li>Online collaboration </li></ul></ul><ul><ul><li>Articles </li></ul></ul>
  13. 13. Components of CMS <ul><li>Internet Outreach </li></ul><ul><ul><li>School and teacher web pages </li></ul></ul><ul><ul><li>Parent “portal” </li></ul></ul>
  14. 14. Components of CMS <ul><li>Gradebook Component </li></ul><ul><ul><li>Linked to TEKS/Standards, allowing multiple scales and symbols </li></ul></ul><ul><ul><li>Lesser priority, development to begin in year two for Northside </li></ul></ul>
  15. 15. A Curriculum Management System Can … <ul><li>Seamlessly link and align all teaching, learning and assessment components so that teachers and administrators are able to focus on teaching and on meeting the needs of each and every student </li></ul><ul><li>Help students, parents, teachers, and administrators focus on knowledge and skills required for promotion, course completion and success on standardized tests (e.g. TAKS) </li></ul><ul><li>Enable the systematic collection of data pertaining to school, district, state and national standards and assessments </li></ul>
  16. 16. A Curriculum Management System Can … <ul><li>Seamlessly aggregate, disaggregate and report assessment information immediately to all appropriate stakeholders </li></ul><ul><li>Provide all stakeholders with a standardized Web-based system for monitoring and reporting student and group progress </li></ul><ul><li>Allow District and campus instructional staff to analyze and interpret the data to guide decision-making and identify strengths and weaknesses in student, teacher, curriculum, program and school performance </li></ul>
  17. 17. A Curriculum Management System Can … <ul><li>Facilitate curriculum design and development, lesson planning, teaching and learning, standards mastery, testing, and grading </li></ul><ul><li>Reduce paperwork and save time for teachers and administrators </li></ul><ul><li>Help teachers improve their effectiveness in the classroom </li></ul><ul><li>Help the District ensure that all legal requirements are met (NCLB, AEIS, IDEA, etc.) </li></ul>
  18. 18. A Curriculum Management System Can … <ul><li>Streamline the benchmarking process </li></ul><ul><li>Allow teachers to share model lesson plans and teaching practices </li></ul><ul><li>Help teachers customize instruction based on student progress and individual learning needs </li></ul><ul><li>Reduce overall printing costs </li></ul><ul><li>Improve communication with parents </li></ul><ul><li>Give teachers the ability to provide online resources for students and parents </li></ul>
  19. 19. Project Development Process <ul><li>Preliminary Identification of Needs and Investigation of Technology Solutions </li></ul><ul><li>Determination of NISD Requirements and Thorough Research of Technology Solutions </li></ul><ul><li>Procurement Process, including RFP and In-depth Evaluations of Solutions </li></ul><ul><li>Project Management and Implementation </li></ul>
  20. 20. Preliminary Identification of Needs & Investigation of Technology Solutions <ul><li>Curriculum & Instruction and Technology Services formed Project Leadership Team in February 2003 </li></ul><ul><li>Performed literature review of K-12 curriculum management systems </li></ul><ul><li>Published CMS Project Development Website - single repository of all information related to the project </li></ul><ul><li>35 staff members attended CMS Project Overview / Needs Analysis Meeting </li></ul><ul><li>Staff began to provide needs analysis input (content, instructional, operational) via the website </li></ul>
  21. 21. <ul><li>Product demonstrations held in March & April, 2003 </li></ul><ul><ul><li>Pearson Educational Technologies , 25 staff members attended </li></ul></ul><ul><ul><li>Campus Online , 30 staff members attended </li></ul></ul><ul><ul><li>Edsoft , 30 staff members attended </li></ul></ul><ul><ul><li>Edmin , 19 staff members attended </li></ul></ul><ul><ul><li>SchoolNet , 18 staff members attended </li></ul></ul><ul><ul><li>Lightspan , 21 staff members attended </li></ul></ul><ul><ul><li>Edusoft , 27 staff members attended </li></ul></ul><ul><li>Project Leadership Team met to debrief after each presentation, using Product Evaluation Instrument </li></ul><ul><li>Staff members provided feedback via the website after each presentation </li></ul>Preliminary Identification of Needs & Investigation of Technology Solutions
  22. 22. Determination of NISD Requirements & Thorough Research of Technology Solutions <ul><li>Staff explored demo sites in April and May, using trial accounts provided by vendors </li></ul><ul><li>CMS Needs Analysis Summary drafted – compilation of input and feedback submitted to the website and from various discussions </li></ul><ul><li>CMS Needs Analysis Summary discussed and refined by Project Leadership Team </li></ul><ul><li>Purchasing Department provided guidance in development of Request For Proposal (RFP) process to Technology Services staff </li></ul>
  23. 23. Procurement Process, including RFP and In-depth Evaluations of Solutions <ul><li>RFP released June 23, 2003 </li></ul><ul><li>Preliminary evaluation of seven proposals conducted by Project Leadership Team in August </li></ul><ul><li>Semi-finalists' presentations held in October & November (SchoolNet, Campus Online, Lightspan) </li></ul><ul><li>Two finalists (SchoolNet, Lightspan) were invited to provide best cost and purchase options </li></ul>
  24. 24. Procurement Process, including RFP and In-depth Evaluations of Solutions <ul><li>CMS concept presented to Northside Educational Improvement Council (NEIC) in December </li></ul><ul><li>CMS update provided to Academics and Technology Committees of the Board in joint meeting in December </li></ul><ul><li>Project Leadership Team made site visits to San Antonio ISD (Lightspan implementation) and Judson ISD (SchoolNet implementation) </li></ul><ul><li>SchoolNet named the recommended finalist in January, 2004 </li></ul>
  25. 25. Procurement Process, including RFP and In-depth Evaluations of Solutions <ul><li>CMS update provided to Academics Committee of the Board in February, 2004 </li></ul><ul><li>SchoolNet made five presentations to a variety of Northside groups (Cabinet, elementary and secondary administrators, secondary department coordinators, technology staff, etc.) </li></ul><ul><li>Northside team made site visit to School District of Philadelphia to discuss their SchoolNet implementation in early March </li></ul>
  26. 26. Why SchoolNet? <ul><li>Best meets C & I requirements </li></ul><ul><li>Feature-rich, with more functionality than competitors </li></ul><ul><li>Highly customizable for NISD needs </li></ul><ul><li>Content-neutral, “open container” </li></ul><ul><li>Proven solution for very large school districts (scalable) </li></ul><ul><li>Detailed, multi-phase, realistic project management plan </li></ul>
  27. 27. Why SchoolNet? <ul><li>Highly secure and dependable technology and methodology </li></ul><ul><li>Moves the District toward the goal of a data warehouse </li></ul><ul><li>Provides Web portal components (also a District goal) </li></ul><ul><li>Most attractive purchase plan </li></ul><ul><li>Stable company history with highly qualified staff </li></ul>
  28. 28. Contractual Considerations <ul><li>Bond-eligible, outright purchase </li></ul><ul><li>Payments based on defined project deliverables/milestones </li></ul><ul><li>Warranty and upgrade terms </li></ul><ul><li>Confidentiality assurance of all NISD data/ information </li></ul><ul><li>Service Level Agreement (tier problem resolution with identified name and contact information, email, help desk, additional technical support by phone and in person) </li></ul><ul><li>Disaster Recovery Plan (guaranteed uptime, on-site support staff, back-up data nightly, system back up) </li></ul>
  29. 29. Project Management and Implementation <ul><li>Project Manager and Design Team (Instructional, Technical, Training, Contractual) </li></ul><ul><li>Weekly internal meetings </li></ul><ul><li>Weekly phone conference with SchoolNet </li></ul><ul><li>Loading of historical and current data </li></ul><ul><li>SchoolNet continues to build the system to our specifications </li></ul>
  30. 30. CMS Implementation Timeline <ul><li>User Acceptance Testing </li></ul><ul><ul><li>January, 5 to 15 days </li></ul></ul><ul><li>Launch and Training </li></ul><ul><ul><li>February </li></ul></ul><ul><ul><li>125 Certified Trainers, taught by SchoolNet </li></ul></ul><ul><li>District-wide Implementation </li></ul><ul><ul><li>March </li></ul></ul>