INTRODUCTION AND PURPOSE

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INTRODUCTION AND PURPOSE

  1. 1. City of Seattle Request for Proposal #DIT-27 City of Seattle Request for Proposal #DIT-27 Communication Cabling – Installation and Maintenance DUE DATE/TIME: February 25, 2005 by 5:00PM Pacific Schedule of Events: Date: RFP Released January 31, 2005 Pre-Proposal Conference February 14, 2005 Deadline for Questions February 18, 2005 Sealed RFP Due to City February 25, 2005 RFP Finalists Declared March 1, 2005 Contract Award and Start date March 8, 2005 The City reserves the right to modify this schedule at the City’s discretion. Proper notification of changes in the response due date will be made to interested parties. 1
  2. 2. City of Seattle Request for Proposal #DIT-27 1. INTRODUCTION AND PURPOSE The City of Seattle (Seattle), Department of Information Technology (DOIT) provides telecommunications, computing and digital government services to more than 15,000 City employees. Seattle operates a secure, region-wide standards-based telecommunications network providing reliable, economical voice, data and video communications. DOIT manages the City’s telecommunications networks. The City employs staff to plan and oversee the City’s Cabling Management Plan, and implementation of the City’s cabling infrastructure and standards. The work is typically divided between routine maintenance and project, as either inside plant and outside plant. Seattle has placed a high value on its relationships with private cabling companies in the growth and management of the City’s growing telecommunications segment. This Request for Proposal (RFP) is to select qualified Bidders for on-call Contracts, to perform cabling services for Seattle on projects as needs arise. Services include communications cabling, installation, testing, maintenance, administration and repairs to new and previously installed LANS/WANs and other voice, data or video systems throughout the Greater Seattle area. Inside work under these Contracts will include communications installations in new buildings, major renovated buildings and additions to existing cabling networks. Outside work will be for inter-building connectivity. Outside work may include digging, trenching, as well as installing cabling. Communications cabling covered by this specification includes outside aerial and underground cables, and inside riser, distribution and station cabling. Copper twisted pair, coaxial cable and fiber optic cables are included within the scope of this specification. Should any work be declared by DOIT to be a Public Work, DOIT will inform the Contactors upon solicitation of such work, and follow procedures and requirements for Public Work as specified herein. 2. OBJECTIVES The City intends to select and enter into contracts with multiple Bidders as result of this solicitation for the purpose of establishing a roster of Contractors to perform “on call” services within the three categories shown below. Contracts awarded will include the installation, administration, repair and maintenance of copper wiring and optical voice and data cabling. The City has identified three (3) categories of award, although the City may name additional/fewer categories upon award. Category A: All projects including those that exceed $35,000. Bidders awarded Contracts in Category A are eligible to be used by the City to perform individual projects of any size. These are large projects and may require the bidder to integrate their staff into a Seattle project team for both inside and outside work, such as major installations or renovations that require opening the ground by directional boring, or trenching or placing aerial, in-ground or underground copper and/or fiber cabling that may require inter-building connectivity and cable for entire buildings. 2
  3. 3. City of Seattle Request for Proposal #DIT-27 Category B: Projects less than $35,000. Bidders awarded contracts in Category B are eligible to be used by the City to perform individual projects that are each under $35,000. These are smaller projects or work orders for day-to-day operations used primarily for cable administration such as Moves, Adds, and Changes (MACs), and less complex installation, testing, repair, and maintenance. This work may require some outside plant installations. Category C: Splicing, Terminating, Cross Connecting, Testing. Bidders awarded contracts in Category C are eligible to be used by the City to perform individual projects that are for these named services, regardless of the dollar value of those individual projects. These projects typically entail splicing, terminating, cross connecting and testing. Contracts awarded for this body of work are only eligible for these bodies of work. 3. MINIMUM BIDDER QUALIFICATIONS Bidders interested in this RFP must meet the following minimum qualifications to respond to this RFP:  Licensed per RCW 19.28.420 at the time of bid submittal.  Must employ an individual who currently holds the mandatory Telecommunications Administrator Certificate. 4. CONTRACT PROVISIONS Contract Period The term of the contract shall be for a five (5) year period with option to extend for additional years as mutually agreed. Rate Changes Rates bid shall be firm-fixed throughout the first year of the contract. Any rate increases, thereafter, will be considered on a pass through basis only, increases which do not produce a higher profit margin than those prices established on the contract. The Contractor may request a rate increase annually, at least 45 days prior to the contract anniversary date, clearly identifying the item impacted by the increase including sufficient documentation to justify it. Any increases must be based on U.S. published indices such as the Producer Price Index. The decision to accept any rate increase will be at the sole discretion of the Buyer and, if not acceptable, the City may exercise option to cancel the contract. Conversely, any cost reductions or any rate declines shall be reflected in a reduction of the contract rates effective immediately. The City of Seattle will not be bound by rates contained in an invoice that are higher than those in the contract. Unless the higher rate has been accepted by the City and the 3
  4. 4. City of Seattle Request for Proposal #DIT-27 contract amended, the invoice may be rejected and returned to the Contractor for corrections. Contract Expansion Services listed in the Technical Specifications are currently the services required at this time, but this does not represent all related services that may be required from year to year by DoIT. Therefore, any contract resulting from this Request for Proposal may be expanded to cover other related services provided that these other services are normally furnished by the Contractor, and that the Contractor agrees to provide them at fair and reasonable prices as determined by Purchasing Services. Any expansion of the contract must be approved by Purchasing Services and any changes to the contract will be made by amendment. Public Works The City may declare any project or work performed under the contract to be a “Public Works.” In such event, selection procedures and contract terms and conditions for Public Work projects shall apply. For projects declared to be Public Works, Contractors will be required to provide a Contract (performance) Bond in the amount of 25% for each project that is performed exceeding $35,000 and a each invoice submitted will be subject to a 5% retainage by the City until project is complete. The City may declare the awarded Contractors to be a Roster for purposes of Public Work projects, and will place the awarded Contractors onto the Roster for purposes of soliciting quotations for future projects in a manner consistent with Public Work requirements. (See Attachment #5) Prevailing Wage Requirements 1. All contracts resulting from this RFP are subject to prevailing wages, as required by RCW 39.12 (Prevailing Wages on Public Works) and RCW 49.28 (Hours of Labor) as amended or supplemented. 2. The Contractor and any subcontractors shall be responsible for compliance with all provisions herein. 3. Prevailing Wage Rates: The prevailing wage rates applicable to this contract are in Attachment #5. These rates are enforced throughout the life of the contract including anticipated extensions. 4. The Contractor will submit a list of all subcontractors to the Purchasing Services Buyer immediately after the contract has been executed at the address shown below. 5. The Contractor and any subcontractor shall not pay any laborer, worker or mechanic less than the current prevailing hourly wage rates for the worker classifications that are provided for under Prevailing Wages as issued by the State of Washington for King County. It shall be the sole responsibility of the Contractor to assign the appropriate classification to all laborers, workers or mechanics that perform any work under this contract, in conformance with the scope of work descriptions of the Industrial Statistician of the Washington State Department of Labor and Industries. It shall also be the Contractor's sole responsibility to ascertain the applicable prevailing rate of wage for each such classification, as set forth by the State of Washington for King County. Notice of Intent to Pay Prevailing Wages and Affidavit of Wages Paid must 4
  5. 5. City of Seattle Request for Proposal #DIT-27 be filed with the State of Washington Department of Labor and Industries, for approval. Prevailing Wages requirements are modified as allowed for under Apprentices (RCW 39.12.021) and Vocationally Handicapped programs when certified by the Director of Washington State Department of Labor & Industries (RCW 39.12.022). In addition, Sole Proprietors, Partners and Officer/Owners per WAC 296-127-026 have certain exemptions to prevailing wages, although must still file an Intent to Pay with Washington State L&I and the City of Seattle Buyer. 6. Applicable Prevailing Wage Schedule: The City of Seattle has attached the Prevailing Wage schedule that is in effect at the time of bid opening. Such wages remain in effect for the duration of this contract. However, building service maintenance contracts (janitorial, waxers, shampooers, and window cleaners), provide for an annual adjustment in wage rates. 7. Submittal of Prevailing Wage Forms: Prevailing Wage forms must be submitted to Washington State L&I and to the City of Seattle, by the Contractor and any subcontractor as described below. The forms addressed to the City of Seattle shall be delivered to: Purchasing Services Attn: Michael Mears 700 5th Ave, Suite 4112 P.O. Box 94687 Seattle WA 98124-4687 8. Intent to Pay Prevailing Wages: At the time the contract is executed, and before any invoice is paid by the City under this Contract, the Contractor and any subcontractor shall submit a Statement of Intent to Pay Prevailing Wages to Purchasing Services. 9. Affidavit of Wages Paid: In addition, upon completion of the work under this contract, the Contractor and each subcontractor shall deliver to Purchasing Services a copy of the Affidavit of Wages Paid (form L700-007-000) approved by the Industrial Statistician of Washington State L&I. The receipt of the approved affidavit is required before the City will pay the final invoice. Contractor or any subcontractor must file these required forms with Washington L&I, and shall be responsible for all fees assessed by Washington L&I for each form filed. Contractor may file at a Seattle of $25.00 for each form sent to Washington State L&I (Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid). Alternatively, Forms may be filed on-line: thttp://www.lni.wa.gov/TradesLicensing/PrevailingWage/IntentsAffidavits/default.asp 10. With each invoice, Contractor will attach or write a statement that wages paid were compliant to applicable Prevailing Wage rates. 11. For jobs above $10,000, the Contractor is required to post for employees’ inspection, the Intent form including the list of the labor classifications and wages used on the project. This may be postured in the nearest local office, for road construction, sewer line, pipeline, transmission line, street or alley improvement projects as long as the employer provides a copy of the Intent form to the employee upon request. 5
  6. 6. City of Seattle Request for Proposal #DIT-27 Technical Specifications The following technical Specifications shall apply on all Contract work: G:PurchasingDOIT Cabling RFPTechnical Specifications.doc Projected Upcoming Work Orders and Installations The City does not guarantee or insure any amount of work to the successful Bidder(s). Contracts awarded do not guarantee a minimum body of work, and are not mandatory-use, allowing the City to utilize alternative contracts, as appropriate, for each individual project. However, the City provides the following as a general estimate of the upcoming potential of contracts awarded. Seattle Department of Information Technology (DoIT) expects a number of small and large projects to be conducted in 2005 and 2006, totaling about $3,000,000 in value, with another $500,000 projected for 2006- 2007. 5. INSTRUCTIONS TO BIDDERS Proposal Procedures and Process This Section details City procedures for directing the RFP process. The City reserves the right in its sole discretion to reject the proposal of any bidder that fails to comply with any procedures outlined in this Section. Communications with the City All bidder communications concerning this acquisition shall be directed to the RFP Coordinator. The RFP Coordinator is: Michael Mears, Senior Buyer City of Seattle Purchasing Services Phone: 206-684-4570 Fax: 206-233-5155 E-mail: michael.mears@seattle.gov Unless authorized by the RFP Coordinator, no other City official or City employee is empowered to speak for the City with respect to this acquisition. Any bidder seeking to obtain information, clarification, or interpretations from any other City official or City employee other than the RFP Coordinator is advised that such material is used at the Bidder’s own risk. The City will not be bound by any such information, clarification, or interpretation. Further, any attempt by a bidder to obtain information regarding this acquisition from anyone other than the RFP Coordinator may be grounds for rejection of the bidder’s proposal. Following the bid submittal deadline, Bidder shall not contact the City RFP Coordinator, except to respond to a request by the City RFP Coordinator. The Bidder may obtain status of the project on the City website at http://www.Seattle.gov/purchasing/ 6
  7. 7. City of Seattle Request for Proposal #DIT-27 Pre-Proposal Conference The City shall conduct an non-mandatory pre-proposal conference on Tuesday, February 14th. 2005 at 1:00PM. Interested Bidders will meet at the Purchasing Services Office, 700 5th Avenue, Suite 4112, Seattle, Washington. Bidders are not required to attend in order to be eligible to submit a proposal. The purpose of the meeting is to answer questions from prospective Bidders regarding any aspect of this solicitation. Questions Questions shall be submitted electronically to the RFP Coordinator (michael.mears@ seattle.gov) no later than February 18th, 2005. It is the responsibility of the interested Bidder to assure that they have received such responses if any are issued. Failure to request clarification of any inadequacy, omission, or conflict will not relieve the bidder of any responsibilities under this proposal or any subsequent contract. Changes to the RFP Every change to this RFP will be made by formal written addendum. Addenda will be posted on the City website and may be also distributed via e-mail to known, interested bidders. Addenda issued by the City shall become part of this RFP specification and will be included as part of the final Contract. It is the responsibility of the interested Bidder to assure that they have received such responses if any are issued. Receiving Addenda and/or Question and Answers The City will make efforts to provide courtesy notices, reminders, addendums and similar announcements directly to interested bidders. The City intends to make information available on the City website. The City website for this RFP and related documents is: http://www.Seattle.gov/purchasing/ Notwithstanding efforts by the City to provide such notice to known bidders, it remains the obligation and responsibility of the Bidder to learn of any addendums, responses, or notices issued by the City. Such efforts by the City to provide notice or to make it available on the website do not relieve the Bidder from the sole obligation for learning of such material. Proposal Response Date and Location a) Proposals must be received into the City Purchasing Offices no later than Friday, February 25, 2005 by 5:00 PM Pacific b) Responses should be in a sealed box or envelope clearly marked and addressed with the RFP Coordinator, RFP title and number. If RFP’s are not clearly marked, the Bidder has all risks of the RFP being misplaced and not properly delivered. The RFP Coordinator is not responsible for identifying bids submitted that are not properly marked. c) The RFP response may be hand-delivered or must otherwise be received by the RFP Coordinator at the address provided, by the submittal deadline. Please note that delivery errors will result without careful attention to the proper address. 7
  8. 8. City of Seattle Request for Proposal #DIT-27 If proposal is delivered by the U.S. Postal Service, it must be addressed to: Michael Mears City of Seattle Purchasing Services PO Box 94687 Seattle, WA 98124-4687 If the proposal is delivered by any other company (i.e. Fed Ex, UPS, hand-delivery), it must be addressed to: Michael Mears City of Seattle Purchasing Services 700 5th Ave Suite 4112 Seattle, WA 98104-5042 d) The City requires one original and five (5) copies. e) It is the responsibility of the Bidder to insure that the proposal arrives to the City Purchasing Office within the deadline. Bidder should allow sufficient time for proper delivery. The City assumes no responsibility for delays caused by the U.S. Postal Service or any other delivery service. Postmarking by the due date will not substitute for actual receipt of response by the RFP Coordinator. Every bidder is solely responsible for ensuring that its proposal is delivered on time. Proposals will be opened only after the due date and hour. Responses arriving after the deadline may be returned, unopened, to the Bidder, or they may simply be declared invalid and not subject to evaluation, at the direction of the City Purchasing Manager. Late submittal tends to be a common cause for rejection of bids in the public sector, and Bidders are advised to prioritize a submittal of the response as early as possible, and to provide for unanticipated delays in delivery. f) RFP responses shall be signed by an official authorized to legally bind the Bidder. g) The City will consider supplemental brochures and materials. Bidders are invited to attach any brochures or materials that will assist the City in evaluation. Equal Benefits Bidders are to submit an Equal Benefits Worksheet and Declaration (See Section 6) with their proposal. If not submitted, the City may immediately request submittal and retains the right to reject the Proposal as an issue of responsibility. If a Bidder does not offer Equal Benefits and does not intend to do so, this does not automatically eliminate the Bidder from award consideration. However, failure to submit the Form itself can result in finding of not responsible. Equal Benefit forms are mandatory per Seattle Municipal Code 20.45. Compliance to the Equal Benefits statements made by the Bidder is required through the duration of the Contract. If the Bidder indicates that the Bidder provides Equal Benefits, and then fails to continue offering such benefits compliant to SMC 20.45 throughout the duration of the contract, this can be cause for termination of the contract. Equal Benefit Forms may be audited at any time prior to contract award or at during the contract. 8
  9. 9. City of Seattle Request for Proposal #DIT-27 Information about the Equal Benefit requirements is available at the City website: http:// www.cityofSeattle.net/contract/equalbenefits/default.htm Notwithstanding anything seemingly to the contrary herein, bidders may contact Sheila Prieur, the City of Seattle Equal Benefits Manager (206-733-9583), for information regarding this requirement. All other questions regarding this RFP must be directed to the City’s RFP Coordinator. Insurance Requirements Insurance requirements presented in Attachment #2 are mandatory. The Bidder must provide proof of insurance to the City in reply to the Intent to Award notice. Contracts will not be executed until all required proof of insurance has been received and approved by the City. Bidders are encouraged to immediately contact their Broker to begin preparation of the required insurance documents, in the event that the Bidder is selected as a finalist. Bidders may also elect to provide the requested insurance documents within their original proposal submittal. Bidders shall respond to all inquiries by the City for insurance documents and/or corrections to those documents to meet the needs of the City, in a prompt manner. Bidders shall be allowed five (5) business days to provide documents and/or corrections following such request by the City or the City will retain the right to reject the Bidder and proceed to the next finalist. Contract Terms and Conditions Bidders are to carefully review all specifications, requirements, terms and conditions and other requirements herein. All documents and responses are considered a part of the resulting contract executed with the City. All such specifications, requirements, terms and conditions are mandatory and all submittals should anticipate full compliance with no exceptions. Should Public Work requirements be in effect, the associated Public Work terms and conditions shall likewise apply. Effective Dates of Offer Offer submitted by Bidder must remain valid until City completes award. Should any bidder object to this condition, their response shall state a time period, in days, their offer is valid. Inter-local Agreement Eligible Purchasers for use of any resulting Contract includes Washington State agencies, institutions, school districts and political subdivisions (e.g., counties, cities, public utility districts) as set forth in the Interlocal Cooperation Act, chapter 39.34 RCW and public benefit nonprofit corporations that have executed an ILA with the City of Seattle, and shall be collectively referred to as the Purchaser throughout this solicitation document. Taxpayer Identification Number and W-9 Unless the apparently successful Bidder has already submitted a fully executed Taxpayer Identification Number and Certification Request Form (W-9) to the City, the apparently successful Bidder must execute and submit this form prior to the contract execution date. A copy of the Taxpayer Identification Number and Certification Request Form (W-9) is available in Attachment #1. 9
  10. 10. City of Seattle Request for Proposal #DIT-27 Proprietary Proposal Material Bidders should understand that any records (including but not limited to bid or proposal submittals, the Agreement, and any other contract materials) they submit to the City become public records under Washington State law (See RCW Chapter 42.17, the Public Disclosure Act, at http://www.leg.wa.gov/wsladm/rcw.cfm). Public records must be promptly disclosed upon request unless a statute exempts disclosure. Exemptions from disclosure include trade secrets and valuable formulas (See RCW 42.17.260(1), RCW 42.17.310(1) (h), and RCW Ch. 19.108). However, public-disclosure exemptions are narrow and specific. Bidders are expected to be familiar with any potentially-applicable exemptions, and the limits of those exemptions. Bidders are obligated to separately bind and clearly mark as “proprietary information” any proposal records they believe are exempted from disclosure. The body of the proposal may refer to these separately-bound records. Bidders should mark as “proprietary” only that information they believe legitimately fits within a public- disclosure exemption. The City may reject solicitation responses that are marked proprietary in their entirety. If the City receives a public disclosure request for records that a bidder has marked as “proprietary information,” the City will notify the bidder of this request, and will postpone disclosure briefly to allow the bidder to file a lawsuit under RCW 42.17.330 to enjoin disclosure. The City has no obligation to assert an exemption from disclosure. If the bidder believes that its records are exempt from disclosure, the bidder is obligated to seek an injunction under RCW 42.17.330. By submitting a bid the bidder acknowledges this obligation; the bidder also acknowledges that the City will have no obligation or liability to the bidder if the records are disclosed. Preparing Proposals The City will not be liable for any costs incurred by the Bidder in the preparation and presentation of proposals submitted in response to this RFP including, but not limited to, costs incurred in connection with the Bidder’s participation in demonstrations and the pre-proposal conference. Bidder Responsibility It is the Bidder responsibility to examine all specifications and conditions thoroughly, and comply fully with specifications and all attached terms and conditions. Bidders must comply with all Federal, State, and City laws, ordinances and rules, and meet any and all registration requirements where required for contractors as set forth in the Washington Revised Statutes. If requested, Bidder shall furnish a valid contractor's license number. Errors in Proposals Bidders are responsible for errors and omissions in their proposals. No such error or omission shall diminish the Bidder’s obligations to the City. 10
  11. 11. City of Seattle Request for Proposal #DIT-27 Withdrawal of Proposal The Bidder is expected to honor the proposal and may not redraw the proposal until the City has provided formal written notice of either award, rejection or other action to conclude the proposal consideration. Rejection of Proposals and Rights of Award The City reserves the right to reject any or all proposals at any time with no penalty. The City also has the right to waive immaterial defects and minor irregularities in any submitted proposal. Incorporation of RFP and Proposal in Contract This RFP and the Bidder’s response, including all promises, warranties, commitments, and representations made in the successful proposal, shall be binding and incorporated by reference in the City’s contract with the Bidder. Protests and Complaints The City has rules to govern the rights and obligations of interested parties that desire to submit a complaint or protest to this RFQ process. Please see the City website at http://www.Seattle.gov/purchasing/ for these rules. Interested parties have the obligation to be aware of and understand these rules, and to seek clarification as necessary from the City Proposal Disposition All material submitted in response to this RFP shall become the property of the City upon delivery to the RFP Coordinator. 11
  12. 12. City of Seattle Request for Proposal #DIT-27 6. BIDDER’S RESPONSE Proposal Format and Organization Submit proposal with the following format and attachments as follows: 1. RFP Face Page H:SPECS Communication CablingCommunication Cabling RF 2. Bidder Qualifications: Submit the following immediately behind the RFP Face Page. Elements of this questionnaire will be evaluated for Bidder responsibility. G:PurchasingDOIT Cabling RFPVendor Questionnaire.doc 3. Bidder Questionnaire and Pricing Submittal: Elements of this questionnaire will be scored or ranked by the Evaluation Committee. Complete the instructions and submit the materials for each of the files below. H:Stan WuCabling G:PurchasingDOIT Cabling RFPPRICING SUBMMITTAL.doc RFPLast editsVendor Requirements and Qualifications psl.doc 4. Equal Benefits Worksheet and Declaration: This questionnaire is a mandatory form as an element of Bidder responsibility. G:Purchasing PoliciesEB PolicyNew EB Vendor Form.Vendor.doc 12
  13. 13. City of Seattle Request for Proposal #DIT-27 7. PROPOSAL EVALUATION & SELECTION Process The City shall Bidders based on an evaluation of the following as submitted by the Bidder in the proposal submittal: Bidders that meet the RFP requirements and are ranked as competitive by the Evaluation Team will be declared an apparent successful bidder for contract negotiations. Additional Bidders may be designated as Apparently Successful Bidders in accordance with the multiple award criteria. Administrative Screening Responses will be reviewed initially by the RFP Coordinator to determine responsiveness. The evaluation teams will evaluate only responsive proposals. Mandatory Requirements Responses will then be reviewed on a pass/fail basis to determine for compliance to the Mandatory requirements. Only Responses materially compliant to Mandatory requirement will be further evaluated. Seattle reserves the right to determine at its sole discretion whether Bidder’s response to a Mandatory requirement is compliant. If all responding Bidders fail to meet any single Mandatory item, Seattle may: (1) cancel the RFP, or (2) revise or delete the Mandatory item during the evaluation. 13
  14. 14. City of Seattle Request for Proposal #DIT-27 Contact Award Evaluation Basis The following table is provided to highlight the basis by which the City intends to evaluate and select vendors for each contract type. Contracts will be awarded relative to the quality of responses the City receives. Therefore, vendors will be evaluated against vendors of similar size, capacity and experience based on the requirements of each contract type. Contract Contract Contract RFP Type Type Type Section A B C Size of Company (Annual gross Important Relatively Not 1.1 revenue in Cabling business) (Larger important important than (Larger ($0) $10M) than $1M) Number and Type of Staff Important Relatively Not 1.1 (>100) important important (>25) (>1) Company Cable Project Experience Important Relatively Not 1.1 (Large important important Size and (Small to (None) Complex Medium Projects) Simple Projects) Experience of Staff Important Relatively Important 1.1 (Extensive important (Extensive Experience (Extensive Experience in All Experience in specialties Types of in Small of cable Cable Cable work, Work) work terminations, splicing etc) Company Owns Test Equipment Important Important Important 1.1 (Based on type of Work) Company Owns/Has Lease own Important Relative Not 1.1 Heavy Equipment Important Important Company Certifications Required Required Required 1.1 Willingness to Comply with Seattle Important Important Important 1.1 Public Schools request 14
  15. 15. City of Seattle Request for Proposal #DIT-27 Evaluation of Bidder’s Response and Allocation of Points Bidders that have been successful through the first evaluation steps shall then be evaluated by the City Evaluation Team. The City’s Evaluation Team will determine which Contract Category the Bidder’s response should be placed for further evaluation based primarily on company size, history, capability, and other determining factors. The Team will then score each response against other responses within the same Contract Category. The Evaluation Team may score individually, or may instead rank and score based on the team consensus. In the event that the Team scores based on a team consensus, this may be the result of team discussion and not a calculation of individual scores. Within each Category, the highest possible scores are listed below: Questionnaires 510 points Pricing 400 points Client References 90 points Total Possible Points 1000 points 15
  16. 16. City of Seattle Request for Proposal #DIT-27 Selection of Apparently Successful Bidder Bidders that are ranked by the City Evaluation Team to be qualified and within a competitive range shall be declared the Apparently Successful Bidder. Attachments For convenience, the following documents have been embedded in Icon form within this document. To open, simply double click on icon. Attachment 1: Contract Terms and Conditions H:SPECS Communication CablingTerms & Conditions 122204.DOC Attachment 2: Insurance Requirements H:SPECS Communication CablingInsurance Requirements 10-18-04.doc Attachment 3: Prevailing Wage Rates & Benefit Codes G:Purchasing G:Purchasing Keeper of the FormsPrevailing Wage Rates 09-01-04 King.doc Keeper of the FormsBenefit Code Key 9-01-04.pdf Attachment 4: Seattle Municipal Code 20.45 H:SPECS Communication CablingEqual Benefits Non-Discrimination in Benefits-Explained.doc Attachment 4: Request for Taxpayer Identification Number & Certification W-9 Form.pdf Attachment 5: Public Works Terms and Condtions H:SPECS Communication CablingPW Terms & Conditions.DOC 16
  17. 17. City of Seattle Request for Proposal #DIT-27 APPENDIX A – STANDARDS AND CODES 1) Washington State Building Code 2) National Electric Code (NEC) 3) National Electronic Manufacturer Association (NEMA) 4) National Electric Testing Association (NETA) 5) Uniform Commercial Building Code 6) ANSI/TIA/EIA-568-B.1, Commercial Building Telecommunication Standard 7) ANSI/TIA/EIA-568-B.2, Twisted Pair Cabling Standard 8) ANSI/TIA/EIA-568-B.3, Optical Fiber Standards 9) ANSI/TIA/EIA-569, Commercial Building Standard for Telecommunications Pathways and Services 10) ANSI/TIA/EIA-606, Standard for Telecommunications Infrastructure of Commercial Buildings 11) ANSI/TIA/EIA-607, Commercial Building Grounding and Bonding Requirements for Telecommunications 12) ANSI/TIA/EIA-758, Customer-Owned Outside Plant Telecommunications Cabling Standard 13) OSHA/WISHA – To include all safety, health, environmental and fire retardant requirements 14) Federal Communications Commission (FCC0 Rules Part 68, Requirements for connection of equipment to the public telephone network 15) State, County, Municipal, and Local Codes 16) Underwriters Laboratories, Inc, (UL): All material furnished, for which Underwriters Laboratories standards have been established shall bear the UL label or the listing label of an equivalent independent test laboratory. The following are examples: a) UL 444 – Standard for Safety, Communications Cables b) UL 497 - Standard for Safety, Protectors for Communications Circuits c) UL 497 A – Standard for Safety, Secondary Protectors for Communications Circuits d) UL 497 B – Standard for Safety, Protectors for Data Communications and Fire Alarm Circuits e) UL 969 – Standard for Marking and Labeling Systems f) UL 1459 – Standard for Safety, Telephone Equipment g) UL 1863 – Standard for Safety, Communications Circuit Accessories If this RFP and any of the documents cited above are in conflict, then the more stringent requirement shall apply. The Bidder is responsible to determine and adhere to the most recent release/version/update to the documents cited above. 1

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