Fundamentals of Partnerships

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  • Talking Points for Introduction to Presentation Get to know each other Org you work for: State gov, local gov, CBO, FBO, Biz? Where from: Little more intimate: Packers fan? Bears Fan? Me: From CA—many see it as the “land of fruits and nuts” My parents teachers and small farm with nuts Married, wife Rachel, daughter Siena, one more on way Legislature in CA and CCRP Director of CFBCI—believe tremendous potential for making a diff in lives Love being with you because you’re on front lines This session centers on “work” Not always a happy thought—take a quick look at pop culture “ Left my job in the city, working for the ____” “ In my five o’clock world when the whistle blows, no one owns ____” “ Take this job and _____” But, of course, another side to it Biblical story We know that inherently: provision, purpose, creativity, community
  • When pursuing both local and national grant opportunities, remember that the government (at all levels) focuses upon investing in organizations that produce measurable outcomes in people’s lives. Performance accountability is an important principle which strongly influences how grant programs are structured, including reporting requirements.
  • Common Measures The first four Common Measures for performance are used for all federal employment and training programs serving adults. The second four measures apply to youth and life-long learning programs. Various grant and contracting programs, including Eligible Training Providers, set different benchmarks for these measures. Adult Measures Entered Employment — Percentage of participants who entered employment upon completing the training; Retention — Percentage of participants who stayed employed upon completion of training; Earnings Increase — Percentage of participants in program who increase their earnings Efficiency — Annual cost per participant. Youth and Lifelong Learning Measures Placement in Employment or Education — Percentage of participants entering employment or enrolled in education and/or training in the first quarter after program exit. Attainment of a Degree or Certificate — Percentage of participants earning a diploma, GED, or certificate. Literacy and Numeracy Gains — Attainment of literacy and numeracy skills. Efficiency — Annual cost per participant.
  • Myth 1 Rebutted: The Center for Faith-Based and Community Initiatives at DOL does not award grants. Myth 2 Rebutted: The Federal Government is the place to go for grants The majority of DOL resources—85 percent or over $4 billion annually—are invested in state and local governments through the workforce investment system. The red slice of the pie chart represents discretionary grant competed by DOL and other programs. This presentation will cover how to both partner with the workforce investment system, which is funded by DOL formula funds, and apply for DOL funding at the national level.
  • The following are tips from applying for DOL grants: Sign up at www.dol.gov/cfbci to receive e-mails that will alert you to new grant opportunities available at DOL and other Federal departments. Carefully read the Solicitation for Grant Application (SGA) in the Federal Register to understand what is expected of you if you apply for the grant. Each SGA lists a contact person—call them if you have questions about eligibility or grant requirements. You must take time to decide if the funding opportunity provided by the grant and its conditions is a good fit for your organization’s capabilities and mission. Visit the Websites of DOL grant-making agencies, like ETA, VETS, and ILAB, to research grant programs and past SGAs. The DOL-CFBCI Website has various resources to help organizations write grant proposals.
  • Talking Points for Introduction to Presentation Get to know each other Org you work for: State gov, local gov, CBO, FBO, Biz? Where from: Little more intimate: Packers fan? Bears Fan? Me: From CA—many see it as the “land of fruits and nuts” My parents teachers and small farm with nuts Married, wife Rachel, daughter Siena, one more on way Legislature in CA and CCRP Director of CFBCI—believe tremendous potential for making a diff in lives Love being with you because you’re on front lines This session centers on “work” Not always a happy thought—take a quick look at pop culture “ Left my job in the city, working for the ____” “ In my five o’clock world when the whistle blows, no one owns ____” “ Take this job and _____” But, of course, another side to it Biblical story We know that inherently: provision, purpose, creativity, community
  • Fundamentals of Partnerships

    1. 1. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Fundamentals of Partnerships and Resources : </li></ul><ul><li>What Government Funders Look For… </li></ul><ul><li>and How to Provide It </li></ul><ul><li>Jedd Medefind, Director </li></ul><ul><li>Center for Faith-Based and Community Initiatives </li></ul><ul><li>U.S. Department of Labor </li></ul>
    2. 2. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Watershed in thinking: </li></ul><ul><li>Are you seeking “donations” or “investment”? </li></ul>
    3. 3. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Donation-Seekers </li></ul><ul><li>Looking to find generosity and charity </li></ul><ul><li>Meet needs of program recipient </li></ul><ul><li>Appeal to heart, primarily using anecdotes and images </li></ul><ul><li>Views funding as an occasion for strategic planning </li></ul><ul><li>Tend to focus on process and outputs (i.e. how service are delivered and # served) </li></ul><ul><li>Weak/No outcomes-measures systems </li></ul><ul><li>In response to need, creates services to help people in need </li></ul><ul><li>Generally capable of raising individual contributions </li></ul><ul><li>Seeks funding first </li></ul><ul><li>Investment-Seekers </li></ul><ul><li>Looking to find others who share vision </li></ul><ul><li>Meet needs of program recipient and donor </li></ul><ul><li>Appeal to heart and mind, using anecdotes, images and data </li></ul><ul><li>Views funding as a result of strategic planning </li></ul><ul><li>Tend to focus on outcomes (i.e. # of job placements and # of jobs retained after 6 months) </li></ul><ul><li>Strong outcomes-measures systems </li></ul><ul><li>In response to need, identifies real measures of alleviation of need, then design services to maximize positive outcomes </li></ul><ul><li>Generally capable of raising individual contributions and large-scale grants </li></ul><ul><li>Seeks to be worthy of funding first </li></ul>
    4. 4. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Federal Grants: Preparing </li></ul><ul><li>Think years, not tomorrow </li></ul><ul><li>Begin application before SGA/RFP is released </li></ul><ul><ul><li>WHOFBCI Grants Catalog </li></ul></ul><ul><ul><li>Prior program announcements </li></ul></ul><ul><li>Read SGA/RFP thoroughly </li></ul><ul><ul><li>DUNS number/CCR registration requirements </li></ul></ul><ul><ul><li>Eligibility requirements </li></ul></ul><ul><li>Don’t design programs around grants – look for grants that fit your program. </li></ul><ul><li>Collaboration and partnerships strengthen applications </li></ul>
    5. 5. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Rules for Successful Applications </li></ul><ul><li>RULE 1: Read the Guidance carefully and follow instructions. </li></ul><ul><li>RULE 2: Use the program office for technical assistance and advice. </li></ul><ul><li>RULE 3: Develop an internal grant writing work plan with time-framed assignments. </li></ul>
    6. 6. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Rules for Successful Applications </li></ul><ul><li>RULE 4: Follow the instructions and format. </li></ul><ul><li>RULE 5: Address all the review criteria. </li></ul><ul><li>RULE 6: Use data. </li></ul><ul><li>RULE 7: Target application to program objective(s). </li></ul>
    7. 7. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Rules for Successful Applications </li></ul><ul><li>RULE 8: Keep the application simple, reasonable, business-like and professional. </li></ul><ul><li>Rule 9: Complete and sign all required forms. </li></ul><ul><li>RULE 10: Prepare to submit BEFORE the deadline. Applications must be postmarked or received by a date and time published in the program announcement. Extensions are rarely granted. </li></ul>
    8. 8. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Grant Writing Work Plan </li></ul><ul><li>Your internal grant writing work plan should: </li></ul><ul><li>Identify an overall Coordinator responsible for assembling the final application package </li></ul><ul><li>Assign each specific section of the application to a responsible person or team </li></ul><ul><li>Establish unbreakable deadlines for completion of each section </li></ul>
    9. 9. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Why Grants Applications are Denied </li></ul><ul><li>Applicant not eligible </li></ul><ul><li>Incomplete application (e.g. missing workplan) </li></ul><ul><li>Not responsive to the guidance </li></ul><ul><li>Applicant did not understand review criteria </li></ul><ul><li>Applicant did not propose to take the place of the existing grantee </li></ul><ul><li>Evidence of inadequate experience or expertise </li></ul><ul><li>Inconsistent data throughout application </li></ul><ul><li>Does not show cultural competence to serve the targeted population(s) </li></ul><ul><li>Unrealistic budget, or budget with errors </li></ul>
    10. 10. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Why Grants Applications are Denied </li></ul><ul><li>Misuse or misunderstanding of key terms or concepts </li></ul><ul><li>Unrealistic scope of work or work plan </li></ul><ul><li>Does not show willingness to or evidence of meaningful collaborations with other area organizations </li></ul><ul><li>Application written for an academic or highly professional audience </li></ul><ul><li>Proposed program inconsistent with mission of organization </li></ul><ul><li>The application was good but simply out-competed </li></ul>
    11. 11. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Thinking Toward a SGA/RFP: </li></ul><ul><li>Example--U.S. Department of Labor’s “Grassroots Grant” </li></ul><ul><li>Grant Size- $50,000- $75,000 </li></ul><ul><li>For organizations with $500,000 budget or 10 or fewer Full Time Employees </li></ul><ul><li>Focused on providing services that support job seekers (i.e. job readiness, mentoring, case management) and then connect individuals with existing training/ apprenticeship or job opportunities </li></ul><ul><li>Must build key relationships with One-Stop (grant creates opportunity to establish a working relationship) </li></ul><ul><li>Performance measures include job placement and retention over course of grant period </li></ul><ul><li>2006 Competition closed May 2, 2006; 10% of applicants won grant </li></ul><ul><li>Likely to come out again in Spring 2007 </li></ul>
    12. 12. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Thinking Toward a SGA/RFP: Typical Elements of Scoring </li></ul><ul><li>Description of Community Need </li></ul><ul><li>History of Effectiveness in Relevant Area </li></ul>
    13. 13. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Thinking Toward a SGA/RFP: Typical Elements of Scoring </li></ul><ul><li>III. Partnerships and Linkages </li></ul><ul><li>IV. Strategic Plan, Goals & Timeline </li></ul>
    14. 14. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Thinking Toward a SGA/RFP: Typical Elements of Scoring </li></ul><ul><li>V. Framework for Outcome </li></ul><ul><li>Measurement and Evaluation </li></ul><ul><li>VI. Demonstrated Sustainability </li></ul>
    15. 15. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Honing in On Measured Outcomes: Example from U.S. Department of Labor </li></ul><ul><li>Government, at all levels, focuses on investing in organizations, including faith-based and community-based non-profits, that produce measurable outcomes in people’s lives. </li></ul><ul><li>The Office of Management and Budget (OMB) has developed common performance measures, or “Common Measures,” for all federal employment and training programs for adults, youth, and life-long learning. </li></ul>
    16. 16. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>Honing in On Measured Outcomes: Example from U.S. Department of Labor </li></ul><ul><li>Adult Common Measures </li></ul><ul><li>Entered Employment </li></ul><ul><li>Retention </li></ul><ul><li>Earnings Increase </li></ul><ul><li>Efficiency </li></ul><ul><li>Youth & Life-Long Learning Common Measures </li></ul><ul><li>Placement in Employment or Education </li></ul><ul><li>Attainment of a Degree or Certificate </li></ul><ul><li>Literacy and Numeracy Gains </li></ul><ul><li>Efficiency </li></ul>
    17. 17. Where the Dollars Are: Example of U.S. Department of Labor 85% of DOL’s funds for employment and training services are invested directly in state and local governments through the Workforce Investment System. 15% are used for National programs.
    18. 18. Applying for DOL Grants <ul><li>Sign-up for grant alerts on the DOL-CFBCI Website [www.dol.gov/cfbci] </li></ul><ul><li>Other Departments have similar listservs. You can also research at www.grants.gov or the White House’s “Grants Catalogue” </li></ul><ul><li>Carefully read the Solicitation for Grant Application (SGA) published in the Federal Register or www.grants.gov if you are applying for a DOL grant </li></ul><ul><li>Reach out to the contact person listed in the SGA if you have questions about eligibility or grant requirements </li></ul><ul><li>Decide if the funding opportunity provided by the grant and its conditions align with your organization’s capabilities and mission </li></ul><ul><li>Visit the DOL-CFBCI Website to access information on writing grant proposals </li></ul>
    19. 19. U.S. Department of Labor Center for Faith-Based and Community Initiatives <ul><li>http://www.sharenetworkusa.org/sharenetworkmi.org </li></ul>

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