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  1. 1. Suite 508 301 North Lamar Street Jackson, MS 39201-1495 Phone: 601-359-1395 David L. Litchliter, Executive Director Fax: 601-354-6016 www.its.state.ms.us RFP Questions and Clarifications Memorandum To: Vendors Responding to RFP Number 3429 for the Wireless Communication Commission (WCC) From: David L. Litchliter Date: April 21, 2006 Subject: Responses Submitted to Questions and Clarifications to Specifications Contact Name: Sheila Kearney Contact Phone Number: 601-359-2686 Contact E-mail Address: Sheila.Kearney@its.state.ms.us RFP 3429 is hereby amended as follows: 1. Section X.2.11, Disaster Recovery Plan is being modified to read: The Vendor shall provide a good faith estimate for the disaster recovery plan as described in Section IX.7.2 of the RFP using the format in Table X-14. This component will not be scored in the evaluation. 2. Section X.2.12, Narrowbanding Requirements is being modified to read: The Vendor shall provide a good faith estimate for the narrowbanding requirements as described in Section IX.9.1.2.1.2 of the RFP using the format in Table X-15. This item will be evaluated and scored. 3. Section IX.9.1.2.4 is being modified to read: The 700 MHz Radio System Infrastructure shall be mobile data capable. The Vendor shall describe in detail to what extent the proposed system is data capable and what would be necessary to make the system data equipped within the anticipated contract period and after final statewide acceptance of the MSWIN system. 4. Section IX.9.1.6.3, Data Communications is being modified to read: 9.1.6.3 Data Communications 9.1.6.3.1 Data Capable Board Members –Stephen A. Adamec, Jr., Chairman • Derek Gibbs, Vice-Chairman • John Hairston • Cecil L. Watkins • Thomas A. Wicker Legislative Advisors – Representative Gary V. Staples • Senator Billy Thames
  2. 2. The system shall be capable of supporting trunked mobile data communications by integration with the voice solution. The proposals shall describe the data capabilities that are inherent in their proposed MSWIN voice solution. The proposal shall provide information related to the data transport channel performance criteria as well as the expected data communications coverage provided by the voice and data integrated solution. 9.1.6.3.2 Data Equipped Option The proposal shall also provide information related to any additional equipment (e.g. gateways, routers, switches, management systems, etc.) and software that will be necessary to upgrade the 700 MHz Radio System Infrastructure for delivery of data services. This data equipped option shall not include end user devices or external database interfaces (i.e., terminals, subscriber units, application software, mainframe interfaces or software). However, complete connectivity to typical fixed newtork equipment interfaces and terminals or subcriber units is expected. Vendor shall provide a good faith estimate of this cost under two scenarios; first scenario is in parallel with the implementation of the voice system; second scenario is after MSWIN final statewide acceptance. This component will not be scored in the evalution. 5. Section IX.9.1.6.4 Supplemental High Speed Data Services is being modified to read: The State may eventually require higher speed network(s) to support specific applications. Therefore, the State requests information related to Sellers capabilities to provide high speed mobile data communications (e.g.- 700MHz wide band conventional, GSM/GPRS, etc.). The information should provide details related to the general design considerations and parameters, required equipment, coverage, and performance.Vendor should list, to the best of their knowledge, any equipment available from manufacturers other than those included in Vendor’s proposal that are compatible with the proposed System. This component will not be scored in the evaluation. 6. Section X is being amended to add item 2.16 and Table X-17 as follows: 2.16 Data Equipped Option The Vendor shall provide a good faith estimate for the upgrading of the 700 MHz Radio System Infrastructure from being data capable to data equipped as described in Section IX. 9.1.6.3.2 of the RFP using the format in Table X-17. Table X-17 Data Equipped Option Costs Element Services Cost Equipment Cost Total Scenario #1 - Data equipped in parallel with voice implementation Scenario #2 - Data equipped after final statewide acceptance 2
  3. 3. 7. Section IX.9.4.3, the last sentence is being modified to read: The timing clock output shall be tied into the DACS equipment. 8. Section IX.9.5, the heading is being modified to read: Equipment Shelters Requirements. 9. Section X.2.5, the second paragraph which read: “All 700 MHz base station and associated system networking and management equipment, mobile data equipment, and any other elements necessary to provide a fully functioning RF system infrastructure as categorized by:” is being modified to read: “All 700 MHz base station and associated system networking and management equipment and any other elements necessary to provide a fully functioning RF system infrastructure as categorized by:”. The following questions were submitted to ITS and are being presented as they were submitted, except to remove any reference to a specific vendor. This information should assist you in formulating your response. Question 1: Section IX.1.2. The Vendor must respond with “ACKNOWLEDGED,” “WILL COMPLY,” or “AGREED” to each point in this section. Please provide clarification on the definitions of each requested response. Response: ACKNOWLEDGED is appropriate when information is provided by the State and no action, agreement or compliance is required of the Vendor. WILL COMPLY is appropriate when Vendor agrees to comply with an RFP requirement. AGREED is appropriate when a Vendor agrees with a statement or assumption. Question 2: Section IX.4, Project Plan. A phased design and implementation process will be used in the deployment of the MSWIN….Each of the phases shall be designed, manufactured, tested, implemented, and commissioned as standalone sub-systems of the MSWIN. Standalone network monitoring and control equipment shall be furnished and installed within each sub-system. The Phase 1 regional control and monitoring center will be located at the MHP Hattiesburg Substation at Hattiesburg, Mississippi. The northern control and monitoring center will be located at Mississippi Department of Transportation Batesville District office in Batesville, Mississippi. Please verify that each phase will have its own Master Switching Controller for a total of 3 at the end of the implementation. Response: RFP 3429, Section IX.4 is hereby amended to read as follows: Project Plan A phased design and implementation process will be used in the deployment of the MSWIN. A three-phase approach using the Mississippi Highway Patrol (MHP) districts shall be undertaken by the successful Vendor and offered in their proposal. In general, the phases for MSWIN are as follows: 3
  4. 4. Phase 1: MHP Districts 7, 8, and 9 (southern region) Phase 2: MHP Districts 1, 5, and 6 (central region) Phase 3: MHP Districts 2, 3, and 4 (northern region) Each of the phases shall be designed, manufactured, tested, implemented, and commissioned as standalone sub-systems of the MSWIN. As standalone sub-systems, each phase will have a wide area controller and associated electronic equipment for call processing. These designated phases shall be configured, controlled and monitored from a centralized operations center with a single network management and control system. The Phase 1 southern region wide area controller site will be located at the MHP Hattiesburg Substation at Hattiesburg, Mississippi. The Phase 3 northern region wide area controller site will be located at Mississippi Department of Transportation Batesville District office in Batesville, Mississippi. The Phase 2 central region wide area controller site will be co-located with the MSWIN system’s centralized operations center at the proposed ITS data center on the existing research and development campus at Ridgewood and Eastover Drive in Jackson, Mississippi. RFP 3429, the first three paragraphs of Section IX.9.1.5.2 are hereby amended to read as follows: 9.1.5.2 Functionality The network management system shall be equipped for multiple user terminal control and multiple user sessions. User terminals shall be installed at the centralized operations center at the proposed ITS data center on the existing research and development campus at Ridgewood and Eastover Drive in Jackson, Mississippi. The network management system shall provide the capability, which allows an operator to create, change, and delete managed objects such as adding sites, talkgroups, channels, and updating subscriber programming to include encryption keys. The Vendor shall describe in detail the extent of the systems ability to ‘push out’ software updates and/or changes to fixed infrastructure as well as subscriber units. Question 3: Section IX.7.1.2, "Redundancy and back up of primary control and/or call processing master site(s)". Does not specify the functionality that must be available at the backup call processing master site(s). Vendor assumes that identical functionality, including network monitoring, fault management, and equipment and subscriber radio management is required at the backup master site(s). Please clarify. 4
  5. 5. Response: Yes, identical functionality is required. Question 4: Section IX.7.1.3. Please further define and expand on the "Remote Monitoring" requirement in section 7, Disaster Recovery Considerations, item 7.1.3. Please indicate if Remote refers to diagnostic and security monitoring at a centralized facility designed and staffed for that purpose and is located outside of the affected geographic region. Additionally, should this group be associated with the technical support help desk and co-located with the manufacturer's development engineering organization? Response: Items listed in Section 7.1 are not requirements. These items are general characteristics typical of systems that may be offered as a MSWIN solution. The State is seeking information on the Vendor’s capabilities related to all aspects of disaster recovery. The Vendor is encouraged to fully describe specific inherent design characteristics of the proposed MSWIN system solution as well as any additional or unique capabilities related to disaster recovery. This component will not be scored in the evaluation. Question 5: Section IX.7.2.5. In planning for the above, Vendor must take into consideration the requirement in Phase 1 for Mississippi Emergency Management Agency (MEMA) to coordinate emergency response via wireless communications with all System subscribers. Vendor must describe how their proposed solution addresses this requirement. Please provide more details on the MEMA requirement to coordinate emergency response via wireless communications in Phase I. Response: The RFP requires two wireline consoles. Question 6: Section IX.9.1.1. In regards to the mandatory requirement for seamless statewide roaming without operator intervention. Vendor assumes that a roaming scenario that requires subscriber units to be re-programmed to operate in certain areas of the state, even if it were done over the air, is unacceptable. Please clarify. Response: Seamless roaming is an automatic feature. No operator (system administrator, dispatcher, subscriber user, etc.) intervention of any kind is required. Access times via PTT are unchanged during seamless roaming. Question 7: Section IX.9.1.3.1.4, In Building Coverage. For the area bounded by the following streets in Jackson, Mississippi: Fortification Street, North State Street, Capitol Street, and Lamar Street, Vendor shall provide heavy in-building coverage (95%) having a penetration loss of 18 db. Are there specific subscriber counts that should be taken into consideration in the Jackson metro-area? Is it Mississippi’s desire to maintain GOS and capacity in In-Bldg coverage scenarios? Response: The subscriber count within the defined in-building coverage area is estimated to be 200 subscribers. The 5% GOS remains unchanged. Question 8: Section IX.9.1.3.2.1. In general, the System shall be equipped to support all subscribers identified in these documents plus 150% future growth. Please provide additional detail on what is meant by 150% growth? 5
  6. 6. Response: The Vendor is to furnish and install sufficient resources to the extent the subscriber count can increase 150% from the initial quantity detailed in Table IX-IB (revised) and maintain a 5% GOS during normal operations. Refer to the response for Question #9. Question 9: Table IX-1B, Table IX-3, Table IX-4, Table IX-5, Subscriber Distribution. Has total # of subscribers by Agency. Tables IX-3 through IX-5 indicate subscriber LOW/MID/HIGH tiers. Please verify the requested quantities for each tier of subscribers and per phase? Are there breakouts available for the MBN radios for the HQ and Regional Dispatch Centers? Response: RFP 3429, Section IX, Table IX-1B is hereby amended. The new table is published as Table IX-1B.xls with this document. Question 10: Section IX.9.1.6.1.3, Motorcycle Subscriber Units. Motorcycle radios shall be compact in design to facilitate installation. Each unit shall be complete with weather resistant speaker, microphone, control head, and radio enclosure with antenna. Each unit shall meet MIL Specs 810 C, D, E, and F. The subscriber unit shall be equipped with the same feature and functions as the ‘High Tier’ subscriber unit described in Table IX-3. Please provide the requested quantities of Motorcycle units. Response: RFP 3429, Section IX, Table IX-1B is hereby amended. The new table is published as Table IX-1B.xls with this document. Question 11: Section IX.9.1.6.1.4, Aircraft Units. The System aircraft radios shall be FAA approved radios for installation in the six aircraft...... The radios shall be installed to insure proper integration of the radio to the Aircraft intercom system and PTT system. Can you provide specifications on the six aircraft units? Response: RFP 3429, the first sentence of Section IX.9.1.6.1.4 is hereby amended to read as follows: The System aircraft radios shall be FAA approved radios for installation in the following three aircraft: Eurocopter EC120B 2001, Bell Long Ranger 206L4-Garman ICS system, and Cessna 210. Question 12: Section IX.9.1.6.1.8, Vehicular Repeaters. Vehicular repeaters shall provide portable radios with statewide communications away from the vehicle. Vehicular repeater operation shall be manually selected with a switch on the front of the vehicular control unit. Please verify if this is In-band Vehicular Repeaters? Response: Repeaters are to be in-band. Question 13: Section IX.9.1.6.1.9. The MSWIN shall be equipped with a 700 MHz mutual aid system. Each site shall be equipped with 2 mutual aid base stations. Is a console interface required? Response: Yes, mutual aid console interface at MHP & MEMA locations is required. 6
  7. 7. Question 14: Section IX.9.16.1.9, 9.1.3.1.2, Mutual Aide. The RFP does not state if the required mutual aid channels will be included in the 97% coverage requirement and if the mutual aid coverage will be tested in the CATP, Vendor believes that the CATP should include the mutual aid portion of the system, please clarify. Response The 97% coverage requirement includes mutual aid. Mutual aid coverage acceptance testing is a requirement. Question 15: Section IX, Table IX-2, Table IX-6, Dispatch Positions. The provided Dispatch console tables appear to be different. Please provide the correct quantities of Dispatch positions. How many Dispatch consoles will be in each phase? Response: RFP 3429 is hereby being amended as follows: Table IX-6 is deleted. Table IX-2 is being replaced with the new table below. Table IX-2 (revised) Agency Address Consoles MDOT Weight 412 E. Woodrow Wilson Blvd. 2 Enforcement Division Jackson, MS 39215 MHP District 1 (Troop C) 1900 E. Woodrow Wilson Blvd 6 Jackson, MS 39216 MHP District 2 (Troop D) 701 Highway 82 West 2 Greenwood, MS 38930 MHP District 3 (Troop E) 22000-A Highway 35. N. 2 Batesville, MS 38606 MHP District 4 (Troop F) 416 Highway 15 South 2 New Albany, MS 38652 MHP District 5 (Troop G) 987 Highway 82 East 2 Starkville, MS 39759 MHP District 6 (Troop H) 841 Highway 19 North 2 Meridian, MS 39304 MHP District 7 (Troop J) 35 J. M. Tatum Drive 2 Hattiesburg, MS 39401 MHP District 8 (Troop K) 16499A Highway 49 2 Saucier, MS 39574 MHP District 9 (Troop M) 160 Highway 84 East 2 Brookhaven, MS 39601 MBN HQ 6090 I-55 South Frontage Road 2 Jackson, MS 39272 DMR Biloxi Dispatch 1141 Bayview Avenue 1 Center Biloxi, MS 39530 MEMA Communication Old Whitfield Rd Near Fire 3 Center (under construction) Academy Pearl, MS TOTAL 30 7
  8. 8. Question 16: Section IX.9.1.6.2.8, Console Furniture. Is the vendor to quote console furniture? If so, what are the requirements? And are there specific configurations? Response: The Vendor is to provide console furniture and equipment. The Vendor is encouraged to select furniture configurations that facilitate the use of its proposed console layout. RFP 3429, Section IX.9.1.6.2.7 is hereby amended to read as follows: The final layout of the console positions at the dispatch locations will be determined by authorized parties of the State. Table IX-2 (revised) is a list of the console operator positions required for each dispatch location. Vendor shall provide console equipment and furniture for single, double, and triple positions as noted in Table IX-2 (revised). Question 17: Section IX.9.3, Section Site on Wheels (SOW). In an effort to enhance its state of readiness the State of Mississippi will stage one SOW in each of the three (3) defined phases. To that end, the Vendor shall provide one complete SOW for each defined phase. Each SOW unit shall consist of two trailers, one RF unit, and one tower unit. Each unit shall be lightweight in design to facilitate towing by a full size pickup truck or SUV. The RF unit shall consist of all necessary electronic, environmental, and power generation (LPG) equipment necessary to operate a 4- channel site. The tower unit shall consist of one pneumatically operated 100 ft. tower, antenna system, and all necessary interconnection cables. Each unit shall also be equipped with all necessary electronics and antenna systems to establish a 5 GHz ISM microwave hop to include terminal end and interface into the TBN. The Vendor shall describe in detail the proposed design, estimated setup time to operation as well as the function and features of each unit. Time to operation is defined as: 1) time to establish an on-air condition as a stand-alone site, 2) Time to establish site as an additional wide area site in the phase. The specifications call for these units to be comprised of two trailers, one RF unit and one tower unit. Would the state consider it acceptable for both the RF unit and the trailer unit to be on one trailer, provided it could still be pulled by a full size pickup truck or SUV? Also the specifications calls for the units to be powered by LPG, is an alternate fuel source (diesel) acceptable if justification can be shown for better performance or improved safety? Response: Yes, it is acceptable to have a single trailer bearing the RF equipment, tower unit, and generator, and an acceptable full size pickup truck or SUV with towing weight. The LPG requirement remains. Question 18: Section IX.9.4.2.2. “Unlicensed spread spectrum ISM microwave equipment will not be considered.” However, use of the licensed 4.9 GHz public safety band is not discussed. Vendor assumes that use of the 4.9 GHz band is not acceptable as a microwave media because point to point operation is secondary to mobile use 8
  9. 9. in the 4.9 GHz band and no one agency can not get exclusive use of channels in the 4.9 GHz band. Please clarify if the use of this band is acceptable. Response: Only licensed (primary use) spectrum equipment is acceptable as a RF transport medium. Question 19: Section IX.9.5 and 9.9. In regards to the shelter (Section IX 9.5) and tower (Section IX 9.9) requirements, Vendor assumes that the use of RF sites that do not utilize a traditional shelter as specified in the RFP and instead utilize any kind of outdoor cabinet/enclosure including one that can be mounted directly on a tower is unacceptable. Please clarify. Response: The Vendor shall furnish and install a fully equipped reinforced concrete shelter at all RF and repeater sites. It is the State’s intention to procure equipment shelters with excess capacity to facilitate future growth. Question 20: Section IX.9.5.6, Fabrication. Shelters shall be of well insulated design having a minimum insulation factor rating of R-18. Shelters shall be completely air, dust, water tight, and shall be designed so that moisture cannot penetrate pores, seams, or around door and openings. The shelter shall not deteriorate, chip, or dent under weather conditions of rain, hail, or sleet. The equipment shelter exterior finish shall be washed aggregate material with a finish color selected by the State. Interior walls and ceilings shall be furnished with one-half (1/2”) inch plywood, covered with white embossed fiberglass reinforced plastic panels. Panels shall be installed in strict accordance with the manufacturer’s directions. Installation shall include vinyl molding joint treatment, and the use of white fasteners. The shelter floors shall be covered with twelve (12”) inch by twelve (12”) inch by one-eighth (1/8”) inch commercial floor tile. Floor covering and base trim shall be installed in strict accordance with the manufacturer’s direction. The specification calls for the shelters to be well insulated having a minimum insulation factor rating of R-18. Please clarify that this is the overall rating of the shelter and not the specific rating of either the walls, floor, or ceiling. Response: Every wall, floor and ceiling must separately have a total insulation value of at least R-18. Question 21: Section IX.9.5.15.1, Electrical Systems. Interior conductors shall be installed in metallic conduit. The specifications call for Interior conductors shall be installed in metallic conduits. Please clarify the use for final terminations that the use of flexible metallic “Sealtight” conduits is permitted and acceptable. Response: The use of flexible metallic “Sealtight” conduits is permitted and acceptable for final terminations for the interior conductor used for the building electrical system. Question 22: Section IX.9.5.15.3. Interior Lights shall be surface mounted fluorescent fixtures. Bulbs shall be included. Interior lighting shall be designed to provide an illumination level of 75 foot-candles at 3 feet above finish floor level for a fully loaded building. The specifications calls for the Interior lighting shall be 9
  10. 10. designed to provide an illumination level of 75 foot-candles at 3 feet above the finish floor level for a fully loaded building. Please confirm that 75 foot-candles at 3 feet is the desired level of illumination. Response: The interior lights for the building must meet a minimum illumination level of 75 foot-candles at 3 feet above finish floor level. Question 23: Section IX.9.6, Site Work Requirements. The specifications list numbers requirements with regards to items such as clearing, grading, aggregate surface, and other items. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirements for Section 9.6 - “Site Work Requirements” apply to all sites regardless of classification. Question 24: Section IX.9.6.1.2. Earthwork shall be performed in a manner consistent with applicable flood control and sediment control regulations. Communication shelter floors, associated emergency generation equipment, and fuel tanks shall be installed a minimum of four (4) feet above the five hundred (500) year flood plane. The specification reference the five hundred (500) year flood plane. Can the state provide a map showing this plane, or recommend a source when this information can be obtained? Response: Five hundred (500) year flood plane maps are available from Mr. Al Goodman, MEMA Mitigation Bureau at agoodman@mema.ms.gov, 601-366-6325. If five hundred (500) year flood plane maps are not applicable to the site, the use of one hundred (100) year flood plane maps shall be acceptable. Question 25: Section IX.9.6.6, Fencing. At existing sites the Vendor shall inspect all existing fencing, halo, and grounding to determine which are acceptable for use with the proposed system. If any of the above mentioned is deemed unacceptable after the inspection, the Vendor shall furnish and install new perimeter security fence as required to enclose the base of the tower, equipment shelter, generator, LPG tank and any other associated equipment with a clearance between the fence and enclosed object of at least five (5’) feet. For guyed towers, all guy anchors must have a perimeter security fence installed with a minimum clearance between the fence and guy anchor or guyed wire of at least three (3’) feet. The Vendor shall provide a walk through gate at each guy anchor location to allow access to guy anchor. The walk through gate shall be grounded to the ground system. The guy anchor perimeter fencing shall be grounded per the Typical Guyed Compound Grounding Plan Detail. The Vendor shall furnish and install, including the guy anchor locations and perimeter security fence, black plastic weed barrier covered with four (4”) inches of crushed stone. For sites that require modifications or additions to the existing fence, the Vendor shall match new fencing with the existing height and type. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? 10
  11. 11. Response: The requirements for Section 9.6.6 – “Fencing” applies to all sites requiring new or replacement security fencing regardless of classification. Question 26: Section IX.9.6.7, Vehicular Barricade Gate. The Vendor shall furnish and install a 16’-0” vehicle barricade gate at the edge of the public ingress road which serves the site. A “No Trespassing” sign shall be furnished and installed on the exterior of the barricade. The gate shall have a means of locking the gate to a post with a padlock. All posts shall be filled with concrete and include a cap to exclude moisture. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirement for Section 9.6.7 - “Vehicular Barricade Gate” applies only to Class IV and Class V sites that require a new access road from the public ingress road to the site security fence. Question 27: Section IX.9.6.8, Access Road. The Vendor shall install at sites that require it an access road from the public ingress road to the site security fence. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirement for Section 9.6.8 - “Access Road” applies only to Class IV and Class V sites that require a new access road from the public ingress road to the site security fence. Question 28: Section IX.9.6.8.3. Minimum 4” MSHD&T 23A crushed limestone mix with Amoco woven geotextile fabric underlayment on top of the 6” compact base. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirements for Section 9.6.8.3 - “Minimum 4 inch MSHD&T 23A crushed limestone, etc” apply to all sites regardless of classification. Question 29: Section IX.9.6.8.4. Installation of necessary culverts/ditches on both sides of access road for erosion protection. Seed all areas requiring erosion protection. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirements for Section 9.6.8.4 - “Installation of necessary culverts/ditches, etc.” apply only to Class IV and Class V sites that require a new access road from the public ingress road to the site security fence. Question 30: Section IX.9.6.8.5. Installation of a parking & turnaround area located adjacent to the gate at the perimeter site security fence. Please clarify is it the intent of the specifications that these items be adhered to at ALL sites regarding of classification and is stated under 9.11.2 through 9.11.7? Response: The requirements for Section 9.6.8.5 - “Installation of a parking & turnaround area, etc.” apply only to Class IV and Class V sites. 11
  12. 12. Question 31: Section IX.9.6.9, Utility Service. The Vendor shall furnish and install a properly sized secondary underground AC service feed to each site. The Vendor shall furnish all required materials and labor and coordinate the utility connections for a complete installation at each site. The specification calls for a properly sized secondary underground AC electrical service. Please clarify is this secondary service for future installations, if so where in the compound should this service be terminated. If it is not for future installations, please clarify. Response: The secondary underground AC service feed refers to necessary electrical service from the utility to the shelter. No other electrical service for future installations is required. Question 32: Section IX.9.8, Site Lightning Protection and Grounding. The specification in subsection 9.8.1 the requirement for a minimum 2/0 stranded wire is called for as it relates to the grounding of fence and gate post. Also in subsection 9.9.8.7 the specification calls for the use of a 1/0 stranded bare copper wire. The question is will the state accept the use of solid grounding conductors outside provided that Vendor can show that the use of equivalent solid conductors will not reduce the effectiveness of the ground system? Response: The State will consider the use of solid grounding conductors outside provided the Vendor demonstrate the use of equivalent solid conductors will not reduce the effectiveness of the ground system. All elements of the grounding and lightning systems for each site shall achieve a resistance to earth of 5 Ohms or less. Question 33: Section IX.9.9.15, Rest Platforms and Climbing Area. The climbing area on the tower shall be constructed of horizontal members with a maximum 18 inch spacing and shall be a minimum of 5/8 inch material and comply with applicable standards, specifications, and codes. All towers shall be provided with a climbing device and a climbing safety device that meets the design requirements of the American National Standards Institute (ANSI) standard A 14.3 "Safety Code for Fixed Ladders" and local and State regulations. Please clarify that all items and sub items under this section only apply to new towers being provided. Response: The requirements for Section 9.9.15 - “Rest Platforms and Climbing Area” apply only to new towers provided by the Vendor. Question 34: Section IX.9.9.16, Tower Grounding and Lightening Protection. Please clarify is it the intent of the specifications that these items be adhered to at ALL towers regarding of classification and is stated under 9.11.2 through 9.11.7 Response: The requirements for Section 9.9.16 - “Tower Grounding and Lightning Protection” apply only to new towers that are to be provided by the Vendor. Question 35: Section IX 9.11.2, Class I – Existing Radio Site owned by the State: Class I is defined as State owned property with existing “suitable” radio towers. A “suitable” is one that exhibits a sufficient height and appears to have the 12
  13. 13. capability to accommodate the antenna components required by the system. The Vendor shall perform a structural analysis for each Class I tower to verify that the tower will pass the structural requirements. All existing antenna types and heights on the existing tower shall be field verified along with the condition of the tower documented in the structural analysis report. The structural analysis shall be performed with all existing and proposed antenna loading. The specification states “The Vendor shall perform a structural Analysis for each Class I tower to verify the tower will pass the structural requirements.” Please clarify, is the intent of the specification that the structural analysis be completed prior to the vendor submitting a proposal? Response: A structural analysis prior to proposal delivery is not required. Question 36: IX.9.11.3, Class II – Existing Radio Site owned by the State. Class II is defined as radio sites not owned by the State but provisioned with a “suitable” radio tower, and currently in use via a lease or other agreement. A “suitable” is one that exhibits a sufficient height and appears to have the capability to accommodate the antenna components required by the system. The Vendor shall perform a structural analysis for each Class II tower to verify that the tower will pass the structural requirements. All existing antenna types and heights on the existing tower shall be field verified and documented in the structural analysis report. The structural analysis shall be performed with all existing and proposed antenna loading. The State will negotiate the leasing agreement(s). The specification states “The Vendor shall perform a structural Analysis for each Class II tower to verify the tower will pass the structural requirements.” Please clarify is the intent of the specification that the structural analysis be completed prior to the vendor submitting a proposal? Response: A structural analysis prior to proposal delivery is not required. Question 37: Section IX.9.13.5, Duration of Training. The subscriber unit radio user training courses shall be conducted in time slots of one-half to one-hour sessions. Training classes for mobile radio users, portable radio users, remote control station users, dispatch console users, and administrative personnel shall be of such frequency, size, and timing as operations require. Does this translate to one-hour per device for an End User Overview (e.g. Mobile)? Response: It is assumed the Vendor has superior knowledge as to the duration of instruction necessary to adequately train State personnel on the operation of their proposed equipment. The Vendor is invited to share its knowledge and experience relative to this subject matter in the proposal. Question 38: Section IX.9.13.7, Scheduling. The State will have sole responsibility for scheduling of the personnel to attend classes, and the times and locations of the classes. The State will determine the time and location of each class and notify the Vendor twenty (20) days prior to the initial scheduled date of the training class and ten (10) days prior to subsequent classes. Can we extend the time and location notification to 30 days prior to the class? 13
  14. 14. Response: It is acceptable to extend the time and location notification to 30 days prior to the class. RFP 3429, Section IX.9.13.7, Scheduling, is hereby amended to read as follows: The State will have sole responsibility for scheduling of the personnel to attend classes, and the times and locations of the classes. The State will provide the facilities for all training at a single location in Jackson, Mississippi. Specific location of each class and notification to the Vendor thirty (30) days prior to the initial scheduled date of the training class and ten (10) days prior to subsequent classes will be given by the State. Question 39: Section IX.9.13.9.1 pg 124 Subscriber Training. Training in the use of the Seller’s subscriber units shall be provided to all employees who will use them and shall include, but not be limited to the following: • System Operation • System Coverage (discuss differences between mobile and portable coverage) • Safety Items • Operation of Radio Talkgroups • Changing Talkgroups • Use of the Emergency Button • Special Call Features (Individual Call, Interconnect Calls etc. as applicable) • Use of Menu (as applicable) • System Fail Operation • Talkgroup Scan (as applicable) How many User Groups will be trained (e.g. Police, Fire, DOT, etc.)? How many total End Users will use mobiles and portables? Does the customer prefer the T-t- T approach, or do they also want to see Response: RFP 3429, Section 9.13.1 is hereby amended to read as follows: 9.13 Training 9.13.1 General The Vendor shall develop a comprehensive training program in designated segments for instruction in the use, operation and management of the proposed communications system for MSWIN users. 14
  15. 15. The Vendor shall train the personnel designated by the State in a manner sufficient to allow the personnel to operate the system equipment in an efficient manner and make informed decisions about the system. Vendor shall make user training and system manager training available to the State. For the phased implementation, training requirements must be addressed for the duration of the project. The State prefers a Train-the-Trainer approach for all types of training described. In addition to the Train-the-Trainer approach, the Vendor shall provide information and costs for End User Training for all types of training described. RFP 3429, Section 9.13.4 is hereby amended to read as follows: 9.13.4 Types and Areas of Training The Vendor shall provide comprehensive subscriber unit user training and overall system management and operations training for all systems and sub- systems. Training shall include but not be limited to: • TBN Equipment Management and Operations • Wide Area Systems Equipment Management and Operations • Subscriber Equipment and Operations RFP 3429, Section 9.13.6 is hereby amended to read as follows: 9.13.6 Training by State Trainers The Vendor shall provide Train-the-Trainer training to the State on a phase by phase basis. The number of State personnel to be trained as trainers is given in Table IX-8 below. Upon receipt of Train-the-Trainer training from the Vendor, the State will conduct such training as deemed necessary to end users. The State may record, on audio tape, video tape, or other methods, classes taught by the Vendor for these purposes. The Vendor shall be responsible for training the State trainers and shall also assist in the design of courses to be conducted by the State for the future use of their personnel. State Trainers may use and distribute the Vendor materials that are part of these courses. The State reserves the right to duplicate training materials as required by users of the State system. Table IX-8 Train-the-Trainer Personnel Counts Phase 1 Phase 2 Phase 3 Total Type Training 15
  16. 16. Mobiles 25 25 25 75 Portables Subscriber Units 25 25 25 75 Vehicular Rptrs. 25 25 25 75 Motorcycles 2 2 2 6 Control Station/Desk Set 10 10 10 30 System Managmt. 8 8 8 24 Other Dispatch Console 10 10 10 30 TBN 8 8 8 24 Total 113 113 113 339 RFP 3429 is hereby amended by the adding Section IX.9.13.6.1 and End User Training Table IX-9. The new table is published as Table IX-9.xls with this document. The new section reads as follows: Section IX.9.13.6.1 End User Training by the Vendor As an option, the Vendor shall provide information and costs on delivering End User Training on a phase by phase basis. The number of state personnel that will receive End User Training is given in Table IX-9. The vendor shall use past experience and knowledge on developing class size and number of training sessions for each equipment category. Students in each class should be considered homogenous in their anticipated use of the system (i.e. no breakdown by specific functions such as law enforcement, fire, administration, etc.). The State may record, on audio tape, video tape, or other methods, classes taught by the Vendor for End User Training. The State may use and distribute the Vendor materials that are part of the End User Training courses. The State reserves the right to duplicate training materials as required by users of the State system. Question 40: Section IX.9.13.9.2, Portable Radio Training. Training in the use of the Seller’s portable radios shall be provided to all employees who will use them and shall include, but not be limited to the following: 16
  17. 17. • System Operation System Coverage (discuss differences between mobile and portable coverage as well as effects of 1/2wave vs. 1/4wave vs. Dipole vs. PSMA antennas) • Safety Items • Operation of Radio Talkgroups • Changing Talkgroups • Use of the Emergency Button • Special Call Features (Individual Call, Interconnect Calls etc. as applicable) • Use of Menu (as applicable) • System Fail Operation • Talkgroup Scan (as applicable) How many User Groups will be trained (e.g. Police, Fire, DOT, etc.)? How many total End Users will use mobiles and portables? Does the customer prefer the T-t- T approach, or do they also want to see optional prices for End User training? Will the mobile and portable training be at one central location? If not, please indicate how many training locations there are? Response: Refer to the response for Question #39. Question 41: Section IX.9.13.9.3, Control Station Training. Training in the use of the Seller’s Control stations shall be provided to all employees who will use them that have not received Mobile Radio training and shall include, but not be limited to the following: • System Operation • System Coverage • Safety Items • Operation of Radio • Changing Talkgroups • Use of the Emergency Button • Special Call Features (Private Call, Interconnect Calls etc. as applicable) Use of Menu (as applicable) • System Fail Operation • Talkgroup Scan (as applicable) How many User Groups will be trained (e.g. Police, Fire, DOT, etc.)? How many total End Users will use mobiles and portables? Does the customer prefer the T-t- T approach, or do they also want to see optional prices for End User training? Will the mobile and portable training be at one central location? If not, please indicate how many training locations there are? 17
  18. 18. Response: Refer to the response for Question #39. Question 42: Section IX.9.13.9.4. Dispatch Console Training in the use of the Seller’s CRT Dispatch Consoles shall be provided to all employees who will use the consoles. Topics shall include a review of the mobile radio training course, the portable radio-training course, and the control station training course. Minimum training topics shall include: • System Operation • System Coverage • CRT Console overview • Channel Modules • Transmitting on a talkgroup • Receiving on a talkgroup • Receiving on a talkgroup • Answering Emergency Calls • Initiating Emergency Calls • Answering Phone Patch Calls • Initiating Phone Patch Calls • Channel Patch Operation • Channel Patch Operation • Multi-channel selection • Intercom operation • All Mute operation • Diagnostic messages How many Dispatch Supervisors will need ADMIN training on the consoles? How many Dispatchers will need Operator training? Can Dispatch send a select group of trainers to the Subscriber T-t-T? If not, we can extend the console Operator course by an hour to cover the Mobile and Portable training indicated above? Response: Refer to the response for Question #39. Question 43: Section IX.9.13.9.5, Systems Management Training. Training in the management and control of all system components shall be provided as requested by the State. Subject matter to be addressed in training shall include, but not be limited to: • System Operation • System Coverage 18
  19. 19. • Dispatch Subsystem Operation • Telephone Interconnect • Data Subsystem • System Diagnostics • System Fleetmapping and Programming • System Maintenance How many System Managers will need Manager Training? How many Technicians will need Maintenance Training? Response: It is assumed the Vendor has superior knowledge relative to the operational and technical staffing necessary to the operation and maintenance of its products. The Vendor is encouraged to share this information with the State in its proposal. Question 44: Section IX.9.14.1, General. There appears a discrepancy on warranty and service terms within sections IX and X. One suggests 2 yr warranty + 5 yr + 2 yr + 1 yr = 10 YEARS. The other a 2 yr warranty + 5 yr + 3 yr + 2 yr = 12 YEARS. Please clarify the requested warranty durations. Response: The Maintenance and Inspection Program – 2 Year Warranty Period ( M&IP2WP) and the Operations Program -2 Year Warranty Period (OP2YWP) should run concurrently and total 10 years starting from the successful performance of the System as defined in Exhibit A of the Standard Contract. RFP 3429, Section IX, Items 9.14.1 – 9.14.5 are hereby amended to read as follows: 9.14 Maintenance and Inspection and Operations 9.14.1 General The Vendor shall fully describe and provide Warranty and Post Warranty services for the MSWIN system offered. These services shall be categorized as the following: Maintenance and Inspection Program – 2 Year Warranty Period (M&IP2WP); Operations Program – 2 Year Warranty Period (OP2WP); Maintenance and Inspection Program – Post Warranty Period (M&IPPWP); and Operations Program – Post Warranty Period (OPPWP). 9.14.2 Maintenance and Inspection Program – 2 Year Warranty Period (M&IP2WP) The Vendor shall provide an all inclusive Maintenance and Inspection Program of all installed equipment for the MSWIN 19
  20. 20. system for a period of two years from the date of final system acceptance. Vendor shall fully describe its M&IP2WP that shall include network equipment operations, System equipment defects and repair, subscriber units, and software execution and updates. Vendor shall fully describe services for remedial and preventative maintenance as well as response times, resolution times, and criteria for troubleshooting and return to service of system components and critical system infrastructure. The time periods for the M&IP2WP and the OP2WP shall run concurrently. The M&IP2WP and the OP2WP shall commence on the achievement of the Phase Acceptance Milestone for each phase and conclude two years after the Successful Performance of the System as defined in Exhibit A (Standard Contract) Article 7.4. 9.14.3 Operations Program – 2 Year Warranty Period (OP2WP) The Vendor shall provide an all inclusive Operations Program (network monitoring and control, report generation, maintenance call-out, etc.) of all equipment installed for the MSWIN system for a period of two years from the date of the first user group or phase cutover. Vendor shall fully describe its OP2WP that shall include system administration, help desk operations, programming and configuration management, fleet map development and maintenance, and system performance monitoring and report generation The time periods for the M&IP2WP and the OP2WP shall run concurrently. The M&IP2WP and the OP2WP shall commence on the achievement of the Phase Acceptance Milestone for each phase and conclude two years after the Successful Performance of the System as defined in Exhibit A (Standard Contract) Article 7.4. 9.14.4 Maintenance and Inspection Program – Post Warranty Period (M&IPPWP) The Vendor shall provide an all inclusive Maintenance and Inspection Program of all installed equipment excluding antenna supporting structures, equipment shelters, emergency power systems, and site grounds for the MSWIN system after the expiration of the Maintenance and Inspection Program 2 Year Warranty Period. The M&IPPWP shall be for one five- year period (M&IP5PWP) with one two-year renewable period (M&IP2PWP) and one one-year renewable period (M&IP1PWP). Vendor shall fully describe its M&IPPWP that shall include network equipment operations, equipment break/ fix and repair, and software updates. Vendor shall fully 20
  21. 21. describe services for remedial and preventative maintenance as well as response times, resolution times, and criteria for troubleshooting and return to service of system components and critical system infrastructure. 9.14.5 Operations Program – Post Warranty Period (OPPWP) The Vendor shall provide an all-inclusive Operations Program Post Warranty (OPPWP) for the equipment installed for the MSWIN system after the expiration of the Operations Program 2 Year Warranty Period. The OPPWP shall be for one five-year period (OP5PWP) with one two-year renewable period (OP2PWP) and one one-year renewable period (OP1PWP). Vendor shall fully describe its OPPWP that shall include system administration, help desk operations, programming and configuration management, fleet map development and maintenance, and system performance monitoring and report generation. RFP 3429, Section IX, Tables X-1 and X-1a are hereby amended to read as follows: The Vendor shall include all costs for System Integration using the format in Table X-1 (revised), System Integration Per Phase Cost Template and Table X-1a (revised), System Integration All Phases Cost Template (templates shall be modified as required for the proposed system configuration). System Integration is defined as all project management and support services required to integrate all elements into a complete and functioning system meeting the stated requirements and as proposed in the Vendor’s statement of work. Table X-1 (revised) System Integration Per Phase Cost Template DESCRIPTION COST 1. 700 MHz Radio System Infrastructure 2. Telecommunications Backbone 3. Site Development 4. Antenna Supporting Structures 5. Equipment Shelters 6. Subscriber Equipment 7. Maintenance and Inspection Program (2 Year Warranty Period – (M&IP2WP)) 8. Operations Program (2 Year Warranty Period – (OP2WP)) 9. Maintenance and Inspection Program (One five-year Post 21
  22. 22. Warranty Period – (M&IP5PWP)) 10. Operations Program (One five-year Post Warranty Period – (OP5PWP)) 11. Maintenance and Inspection Program (One two-year renewable Post Warranty Period – (M&IP2PWP)) 12. Operations Program (One two-year renewable Post Warranty Period – (OP2PWP)) 13. Maintenance and Inspection Program (One one-year renewable Post Warranty Period – (M&IP1PWP)) 14. Operations Program (One one-year renewable Post Warranty Period – (OP1PWP)) Per Phase Sub-Total System Integration Cost 22
  23. 23. Table X-1a (revised) System Integration All Phases Cost Template DESCRIPTION COST 1. 700 MHz Radio System Infrastructure 2. Telecommunications Backbone 3. Site Development 4. Antenna Supporting Structures 5. Equipment Shelters 6. Subscriber Equipment 7. Maintenance and Inspection Program (2 Year Warranty Period – (M&IP2WP)) 8. Operations Program (2 Year Warranty Period – (OP2WP)) 9. Maintenance and Inspection Program (One five-year Post Warranty Period – (M&IP5PWP)) 10. Operations Program (One five-year Post Warranty Period – (OP5PWP)) 11. Maintenance and Inspection Program (One two-year renewable Post Warranty Period – (M&IP2PWP)) 12. Operations Program (One two-year renewable Post Warranty Period – (OP2PWP)) 13. Maintenance and Inspection Program (One one-year renewable Post Warranty Period – (M&IP1PWP)) 14. Operations Program (One one-year renewable Post Warranty Period – (OP1PWP)) Phases 1, 2, and 3 Total System Integration Cost Question 45: Section IX, Exhibit E, Radio Site Database. What Classification is a site considered if it is listed in the Radio Site database and has the tower owner indicated as Private? Response: Class VI – Vendor Proposed Existing Sites (Not owned by the State). Question 46: Section IX, Exhibit J, Critical Coverage Locations. Please provide coordinates and/or a street addresses for the “Possible Terrorist Targets by MHP Troop” and for the 8 Sites listed on the second page. Response: Exhibit J has been revised and is available under a confidentiality agreement from the State Contact Person at ITS. The State considers any agreements signed by Vendors after release of the RFP as still in effect; however the information must still be obtained from ITS, 301 N. Lamar Street. 23
  24. 24. Question 47: Checklist, RFP Response Checklist. These items should be included in your response to RFP 3429.... Include the items listed below inside the binder. Please DO NOT include a copy of the RFP in your binder. Section II.8. The Vendor must not type in or otherwise alter or rekey any of the original text of this RFP… Section II.8.6. Respond to the sections and exhibits in the same order as this RFP. Section II.8.7. Label and tab the responses to each section and exhibit, using the corresponding headings from the RFP. Section II.8.13. The Vendor must fully respond to each requirement within the Technical Specifications by fully describing the manner and degree by which the proposal meets or exceeds said requirements. These statements appear to be in conflict. Please clarify if the requested response is to follow the items listed and in the order of the provided Proposal Checklist or are vendors to respond to every section and exhibit in the same order as this RFP? Additionally are we to only include the heading and number of the specification and provide an answer or provide the specification requirement before the answer? Can vendors use their own styles as long as responses track to the RFP as requested? Response: Section II.8 specifically prohibits Vendors from altering any text in the RFP specifications as published; however the State prefers that Vendors inter- mingle their proposal answers after each RFP specification in the same order as the RFP. The statement specifying that Vendors are not to include a copy of the RFP in their binders means that a copy of the original RFP without Vendor responses should not be included in binders. Question 48: Timely answers from the State to a number of the questions being submitted is critical to enabling the Vendors to complete the MSWIN system design proposal in the current time allowed. Will the State please provide answers to questions submitted as they are received, and not delay formal responses until the currently defined response date of April 21? Response: The State’s original intent was to incrementally publish answers formulated as questions were received. However, as answers were being formulated, it was determined that many of the questions were interrelated and therefore it would be in the best interest of the Vendors and the State to finalize the answers to all questions before publishing any answers. Question 49: Section IX.4, Project Plan. The MSWIN will be designed and implemented in 3 phases, and will be commissioned as stand alone subsystems. Regional control and monitoring center locations are called out for Phase 1 (Hattiesburg), and Phase 3 (Batesville). A Phase 2 regional control and monitoring center is not explicitly identified. Please clarify the intended location for Phase 2. 24
  25. 25. Response: The Phase 2 central region control and monitoring center shall be located at the proposed ITS data center on the existing research and development campus at Ridgewood and Eastover Drive in Jackson, Mississippi. Refer to the amended Section IX.4 specification in question # 2. Question 50: Are these specified regional control and monitoring center locations co-incident with any of the specific radio tower sites identified in Exhibit E? Please provide building addresses and/or latitude-longitude coordinates for the identified regional control and monitoring locations if not already available in other RFP Exhibits. Response: The South district regional control and monitoring center will be located at 35 J.M. Tatum Drive, Hattiesburg, MS 39401. No address currently exists for the central location (not co-incident). The Northern district control and monitoring center will be located at the MDOT District Office, 150 Highway 51 North, Batesville, MS 38606. Question 51: Section IX.4.2, Detailed Design Review. “Radio Infrastructure - Interoperability Legacy Systems” is considered to be a major component of the system, yet this component is otherwise unspecified within this RFP. For the purpose of this RFP, what is considered to be “Radio Infrastructure - Interoperability Legacy Systems?” Response: RFP 3429, Section IX.4.2 is hereby amended as follows: The reference to Radio Infrastructure - Interoperability Legacy Systems is deleted from Section IX.4.2, Detailed Design Review. Question 52: Section IX.9.1.1.1. 97% mobile Area Coverage Reliability (ACR) is the fundamental specified coverage for MSWIN. By reference to Section IX.9.1.3.1.1 Radio Coverage Area, and 9.1.3.1.2 Area Coverage Reliability, it is understood that 97% mobile ACR means reliable coverage of 97% of the area encompassed by the geopolitical boundaries of the State of MS for mobile radio operation. Please confirm. Response: The mandatory requirement of 97% ACR as defined by the latest version of TSB-88 is indeed bounded by the geopolitical boundaries of the State of Mississippi. Question 53: Section IX.9.1.1.4. The term “wide area controller” site is understood to describe a centralized or regionally distributed node(s) within the MSWIN providing control and switching functionality to enable wide area communications between and among radio sites, and dispatch locations. Yet in Section X.2.5, item 1, wide area controllers are associated as a component of 700 MHz base station equipment. Please clarify this apparent discrepancy. Response: RFP 3429, Section X.2.5 is hereby amended to read as follows: 25
  26. 26. 1. 700 MHz base station equipment: 700 MHz repeaters, transmitter combiner systems, receiver multicoupler systems, and antenna systems. 2. 700 MHz Networking and System Management Equipment: System and switches, wide area controllers, system or subsystem management terminals, and network switching equipment. Question 54: Section IX.9.1.2.5. The Telecommunication Backbone Network (TBN) may consist of a combination of leased and/or owned fiber and/or microwave equipment. Existing State microwave system resources owned by MPB that may be incorporated into the design of the MSWIN are described in Section IX.9.16.1. Does the State use or own any fiber system resources that may likewise be incorporated into the design of MSWIN? If so, please provide further descriptive information specifying this potential resource. Response: Any State owned or leased fiber optic resources are not to be considered by the Vendor in the design of the MSWIN. Question 55: Section IX.9.1.3.1.3, Critical Coverage Locations. Exhibit J provides a listing of critical coverage locations that must fall within the 97% Area Coverage Reliability specified for the MSWIN design. For the majority of the locations listed, the State has not provided specific data that clearly and unambiguously define the specific coverage locations that are of importance to the State. In order to allow the Vendors to adequately propose a system design that meets this requirement it is requested that the State specify the latitude-longitude coordinates and/or street addresses of each specific coverage test location listed in Exhibit J. Response: Exhibit J has been revised and is available under a confidentiality agreement from the State Contact Person at ITS. The State considers any agreements signed by Vendors after release of the RFP as still in effect; however the information must still be obtained from ITS, 301 N. Lamar Street. Question 56: Section IX.9.1.3.2.2, Subscriber Distribution. Initial subscriber quantities and their distributions are identified in Table IX-1B. From this table it can be inferred that the Vehicular Repeater quantities shown refer only to the repeater unit, and do not include both a repeater and an associated mobile radio unit. Please confirm. Response: Correct. Question 57: Section IX.9.1.3.2.3, Grade of Service. Please provide any known or available traffic information. Response: No traffic information is available. 26
  27. 27. Question 58: Section IX.9.1.4.1.3, Dispatch Operations. The system design shall accommodate wire line dispatch for the number of dispatch positions defined in Table IX-2. Please provide building addresses and/or latitude-longitude coordinates for the identified dispatch locations if not already available in other RFP Exhibits. Response: Addresses are provided in Table IX-2, revised in Question #15. Question 59: Section IX.9.1.4.1.3, Dispatch Operations. The distinction and difference in requirements for a dispatch console collocated with an RF site versus one not collocated with an RF site is not clear. Please provide further clarification. Response: RFP 3429 Section IX.9.1.4.1.3 is hereby amended as follows: The last sentence of the last paragraph which reads “Dispatch consoles collocated with a radio frequency (RF) site shall be equipped with all necessary console central electronics.” is deleted from this specification. Question 60: Section IX.9.1.4.1.3.1, Fallback Dispatching. In the discussion of MHP fallback dispatching it is understood that regional dispatch centers refer to MHP District 2 through MHP District 9 in Table IX-2, and the Headquarters (HQ) location refers to MHP District 1 in Table IX-2. Please confirm. Response: Confirmed. Question 61: Section IX.9.1.5.1, General. It is described that primary and backup wide area network management systems shall be furnished and installed at the MPB’s facilities in Jackson Mississippi, and at the Secondary Mississippi Department of Information Technology Services Control Center. Please provide building addresses and/or latitude-longitude coordinates for these identified locations if not already available in other RFP Exhibits. Response: The Phase II regional control center and the MSWIN single network management and control system shall be located at the proposed ITS data center on the existing research and development campus. Question 62: Section IX.9.1.6.2.7, Dispatch Positions. The list of console positions and required locations in Table IX-6 is not in exact agreement with Table IX-2. Please clarify this discrepancy, and provide the building addresses and/or latitude- longitude coordinates for all identified dispatch locations if not already available in other RFP Exhibits. Response: Refer to responses for Question # 15 and #16 for clarification on the discrepancies between Tables IX-2 and IX-6, for building address information, and for the amendment to specification IX.9.1.6.2.7. Question 63: Section IX.9.1.6.2.7. Please clarify if “Final Layout” means the placement of the 27
  28. 28. console equipment, i.e., monitor, mouse, keyboard, speakers, microphone, or more in depth relocation such as the console furniture and any other pertinent existing peripheral equipment? Response: Final layout means the design of the console furniture, console(s) and all ancillary equipment submitted by the Vendor and approved by the State for construction. Question 64: Section IX.9.1.6.2.7. Is the State going to conduct site walks for the Dispatch locations? Response: No, site walks-throughs were not considered in the project timeline. Question 65: Section IX.9.1.6.2.8, Console Furniture. Paragraph 9.1.6.2.8 states the console furniture shall be of an approved vendor. Does the console furniture need to be replaced at all locations mentioned in Table IX-6? If furniture is to be replaced, what are the specifications? Response: Refer to the response for Question #16. Question 66: Section IX.9.2.1. 9.2.1 in the RFP requires Vendors to "identify all equipment costs and installation services . . . necessary to achieve interoperability between the MSWIN system and a representative sample of the legacy systems that exist in the State . . . ." However, "[t]his component will not be scored and an interoperability solution will not be awarded as a result of this RFP." Compliance with this provision would place a responding Vendor at a material competitive disadvantage when a separate RFP for an interoperability solution is published, because competitors would have prior access to the Vendor's interoperability proposal and cost, giving them an unfair competitive advantage. Therefore, we respectfully ask that this request be deleted from the RFP, or that the RFP clearly state that a Vendor which takes exception to this request will not be penalized. If those requests are denied, we request that the Vendor's interoperability solution and cost be scored and considered in the award of the MSWIN system only. The State would still issue a separate RFP for interoperability, but at least the Vendor's information would have served some competitive purpose. Otherwise, if the information is not to be scored, there is no justification for the State to seek such information at this time. Response: The State’s requirement remains unchanged. Vendor may mark this information as proprietary or confidential as described in Section IV.34 of the RFP. Vendor may refer to the ITS Public Records Procedures on the ITS Internet site at: http://www.its.state.ms.us/its/itsweb.nsf/ProcurementHandbook?OpenForm for additional information about protecting proprietary information. Question 67: Section IX.9.4.1. Does the DACS equipment need to be of Carrier Class 28
  29. 29. category? At what level will the DACS grooming and monitoring take place: DS0, DS1, or DS3? (We assume the Vendor will be quoting the Harris Intraplex for the DACS.) Response: The Vendor may propose DACS equipment if required for its design. The State makes no assumptions relative the Vendor’s selection of ancillary equipment. Question 68: Section IX.9.4.1. 9.4.1 Anticipates future expansion by only adding "T1 multiplex", but doesn't provide anticipated magnitude of expansion. How much T1 bandwidth capacity shall the T1 multiplex equipment provide, above the LMR requirements? The Public Broadcasting network has an OC-3 capacity, is that what is required here? Would radio (or SONET mux) capacity expansion be considered or must the network be designed and installed for maximum capacity from the start? Response: RFP3429 is hereby amended by the addition of the following specification: 9.4.2.7 TBN Expansion The State anticipates increased traffic loading on the TBN after completion of the MSWIN project. As part of the MSWIN system design and implementation, the Vendor shall furnish and install above the 700 MHz Radio System Infrastructure requirements one additional DS3 on all TBN backbone routes and two additional T-1’s on each spur route. Multiplex equipment shall not be required for the additional capacities. Question 69: Section IX.9.4.2.3. Spur routes shall not exceed 4 sites suggests a preference for a ring (loop protected) network. Please clarify the limit on the number of spur routes. Does this mean only four sites in the TMB can be outside the ring(s) and served via HSB links? Response: No limit has been imposed on the number of spur routes. Spur routes shall not exceed 4 sites per route. Question 70: Section IX.9.4.2.4. Please specify if new microwave radio additions can be added directly on the (or adjacent to the) existing radio racks installed for the Mississippi Public Broadcasting system? Response: While space is not available on existing racks in the Public Broadcasting equipment facilities, there is room for additional racks. Question 71: Section IX.9.4.2.4.2. Is the path availability objective for one (1) way, or two (2) way performance? And at 10-3 or 10-6 BER levels? Response: Path objectives are one (1) way. Path outage is defined as 10-6 BER. Question 72: Section IX.9.4.2.6. Are there any switching time limitations on the automatic 29
  30. 30. Alternate Routing scheme - Seconds, milliseconds? Routing at what level- DS0, DS1, DS3? Response: Switch times should be minimized. It is assumed that all sites affected by a loop switch will drop into site trunking with recovery to wide area trunking being defined as the loop outage time plus the site recovery time. These outage times are to be included in the Vendors proposal. The Vendors design will be taken into consideration in the evaluation process. Question 73: Section IX.9.4.2.5.2. Can we assume a 24 hour recharge time is acceptable? If not, please specify. Response: A 24 hour recharge time is acceptable. Question 74: Section IX.9.5.3.7. Please define “Completely Water Proof” as to “Completely Water Tight” as stated in 9.5.6. Response: RFP 3429, Section IX.9.5.3.7 is hereby amended to read as follows: Completely water tight to prevent moisture penetration of pores, seams, or around doors and openings. Question 75: Section IX.9.5.19, Shelter Grounding. Please amended the specification to include the vendor’s/manufactures’ own preferred grounding practices. Response: Section 9.5.19 is a minimum requirement. Please refer to Section II, 8.13 of the RFP. The Vendor shall describe the manner and degree of how the Vendor’s grounding practices meets or exceeds the requirement(s). Question 76: Section IX.9.8, Site Lightning and Ground System. Please amended the specification to include the vendor’s/manufactures’ own preferred grounding practices. Response: Section 9.8 is a minimum requirement. Please refer to Section II, 8.13 of the RFP. The Vendor shall describe the manner and degree of how the Vendor’s grounding practices meets or exceeds the requirement(s). Question 77: Section IX.9.9.4, Design Criteria. Specification calls for EIA/TIA Standard RS-222F. Please amend the specification to accept the newer standard RS-222G. Response: RFP 3429, the first sentence of Section IX.9.9.4 is hereby amended to read as follows: The Vendor shall design the tower and foundation to meet the latest version of EIA/TIA Standard RS-222. Question 78: Section IX.9.9.4.1. Please define “Basic wind speed only.” 30
  31. 31. Response: Basic wind speed is defined in EIA/TIA Standard RS-222. Question 79: Section IX.9.9.16, Tower Grounding and Lightning Protection. Please amended the specification to include the vendor’s/manufactures’ own preferred grounding practices. Response: Section 9.9.16 is a minimum requirement. Please refer to Section II, 8.13 of the RFP. The Vendor shall describe the manner and degree of how the Vendor’s grounding practices meets or exceeds the requirement(s). Question 80: Section IX.9.11, Site Selection and Classification. Sections IX.9.11.2 through 9.11.7 describe and define six classes of radio sites. Does the ordering of these six classes of sites, I through VI, indicate the State’s preferred order of use for the MSWIN design, with Class I as most preferred, and Class VI as least preferred? If not, will the State elaborate further on this point? Response: There is no preferred ordering of the site classifications. Question 81: Section IX.9.16.1. Please provide how much T1 bandwidth capacity shall the T1 multiplex equipment provide, over the LMR requirements? Response: There is no additional multiplex requirement over the LMR requirement. Question 82: Section IX.9.16.1. The existing 17 hops of the MPB system does not meet the six nines backbone availability requirements. Please advise if the State wishes to upgrade these links to six nines. Response: Yes, 9.16.1 states; …’ Vendor shall clearly identify and provide costs in Section X for any and all necessary modifications or improvements to the MPB microwave system necessary to meet the reliability and availability requirements of this RFP. Question 83: Section IX.10.4.3. Step III – Cost Evaluation describes that the cost scores will be calculated using ITS’ standard cost formula. Please specify the “standard cost formula” that will be used, and the life-cycle period (ex. implementation + 10 years) that will be used in this evaluation. Response: Cost scores are computed using lifecycle costs. The lifecycle for this project will be 15 years for purposes of this calculation. The cost score is computed as a ratio of the difference between a given proposal's lifecycle cost and the lifecycle cost of the lowest valid proposal. The following cost scoring formula is used for every proposal evaluation: Points awarded for cost = (1-((B-A)/A))*n Where: 31
  32. 32. A = Total lifecycle cost of lowest valid proposal B = Total lifecycle cost of proposal being scored n = number of points allocated to cost for this procurement In simpler terms, lowest price gets a perfect score. A proposal that is 20% more expensive than the lowest priced offering gets 20% fewer points. When the above formula would result in a negative cost score (i.e. the lifecycle cost of the proposal being scored is more than twice that of the lowest valid proposal), the cost score is set to zero, rather than deducting points from the vendor's score. For additional information on evaluation criteria and scoring formula information, please see the following ITS Procurement Manual web site link: http://dsitspi01.its.state.ms.us/its/ProcMan.nsf/f4ad43bd44ad9d8c86256daa0 063e1f0/73d73cc56b2fab4b86256ccd005a55ea?OpenDocument Question 84: Section IX.9.5.2.8, Standards & Codes. “State of Mississippi” Can you clarify if this refers to code or law? Response: This specification refers to all applicable codes, regulations or statutes for the State of Mississippi. Question 85: Section IX.9.6.1.2, General. Would a ground level anchored foundation be an acceptable mounting location for the propane tank in areas located within the 500 year floodplain? Response: No, the tank must be above the flood plain. Question 86: Section IX.9.8 & 9.9, Site Lightning Protection & Ground System, Towers & Auxiliary Equipment. Would it be acceptable to use #2 AWG tinned coated solid copper wire for the site grounding system instead of 1/0 AWG stranded as specified in section 9.8 and 9.9? The majority of the Telecom contractors have exothermic welding molds for the #2 and is the preferred wire for commercial grounding installations since solid wire is recommended below grade to prolong longevity. Response: The State will consider the use of solid grounding conductors outside provided the Vendor demonstrates the use of equivalent solid conductors will not reduce the effectiveness of the ground system. All elements of the grounding and lightning systems for each site shall achieve a resistance to earth of 5 Ohms or less. Question 87: Section IX.9.9.4, Design Criteria. EIN/TIA has been revised to standard G, does the state have a schedule to incorporate the revised standard from F to G into State building code? Response: Refer to the response for Question #77. 32
  33. 33. Question 88: Section IX.9.11.3, Class II Site. Who has a lease? The state?? Response: A local agency or governmental agency. Question 89: Section IX.9.11.4, Class III Site. Does this mean that Structural Upgrades are not acceptable? Response: These towers are ‘… not suitable for use in the MSWIN system.’ That is, a structural analysis has determined the existing tower cannot be modified to meet the needs of the MSWIN system. Question 90: Section IX.9.11.7, Class VI Site. Will the state assume lease payments for the Class VI sites, as for the Class V sites? Response: Yes. Please provide this cost information in Section X, Table X-4. Question 91: Vendor respectfully requests a thirty (30) day extension to the proposal submittal deadline to provide the time necessary to incorporate the information provided by the answers from the State to all submitted questions. Response: The State is not granting an extension. RFP responses are due Monday, June 5, 2006, at 3:00 p.m. (Central Time). Question 92: Section IX.9.1, Trunked Radio System Requirements. It is stated that the Vendor shall engineer, furnish and install an interoperable 700 MHz trunked voice and data capable infrastructure, and that this infrastructure shall “preserve current dispatching configurations as well as provide the ability to establish centralized dispatch.” The need to preserve current dispatching configurations is understood to mean the requirement to provide new dispatch consoles supporting the features and functionality described in this RFP, and for use at the current geographically distributed dispatch points identified in Tables IX-2 / IX-6. Please confirm or clarify. Response: Refer to the response for Question #50. Question 93: Section IX.9.1.2.2, General Requirements. At a public meeting of the RFP Committee and a Buford Goff Representative on December 2, 2005, the committee discussed and agreed that the RFP would require (1) Project 25 Standards or (2) alternative technologies equal or better than Project 25 which promotes interoperability. In order to provide the state the best and most cost effective solution possible, Vendor respectively request the following verbiage be included in Section 9.1.2.2: Full features and functions as described by Project 25 and published in EIA/TIA 102 documents or alternate technologies equal or better than Project 25 which promote and facilitate interoperability. 33
  34. 34. Response: The RFP remains unchanged. The vendor is encouraged to submit information as outlined in Section II, item 8.13 regarding offerings that exceed the requirements in the RFP. Question 94: Section IX.9.1.3.2.1, General Requirements. For MSWIN system capacity design and provisioning it is specified that “In general, the System shall be equipped to support all subscribers identified in these documents plus 150% future growth.” In Table IX-1B, the total quantities of subscriber units identified are 3412 Mobiles, 1959 Portables, 1313 Vehicular Repeaters, and 323 Control Station/Desk Sets, and distributed by Agency as shown. By reference to Table IX-1B, please define the quantities of Mobiles, Portables, Vehicular Repeaters and Control Station/Desk Sets that the State means the System shall be equipped to support. Response: Refer to the responses for Questions #8 and #9. Question 95: Section IX.9.1.3.2.3, Grade of Service. With unknown or unavailable traffic information, it is understood that sites initially equipped with a minimum of three working channels is considered sufficient. Is this correct? Response: Three (3) voice or working channels per site is the minimum requirement. Question 96: Section IX.9.1.4.1.5, Encryption. AES, as defined in Annex C of TIA/EIA-102.AAAD, is a block encryption algorithm with a 128-bit input register, and a key variable length of 256 bits. Please clarify that AES with a key variable length of 256 bits is the encryption that is being specified. Response: The Advanced Encryption Standard (AES) requirement is described in TIA/ EIA-102.AAAD. Question 97: Section IX.9.1.6.1.2, Mobile Units & Section X, Table X-7. For the purposes of proposal pricing please specify the number of required mobile units per each of the 3 feature sets described in Table IX-3 (Low-Tier, Mid-Tier and High-Tier). See attached spreadsheet for providing the information in 7 – 10 below. Response: Refer to the response for Question #9. Question 98: Section IX.9.1.6.1.3, Motorcycle Subscriber Units & Section X, Table X-7. For the purposes of proposal pricing, please specify the number of required motorcycle subscriber units. Response: Refer to response for Question #97. Question 99: Section IX.9.1.6.1.5, Portable Units & Section X, Table X-7. For the purposes of proposal pricing, please specify the number of required portable units per each of the 3 feature sets described in Table IX-4 (Low-Tier, Mid-Tier and High-Tier). 34
  35. 35. Response: Refer to response for Question #97. Question 100: Section IX.9.1.6.1.6, Control Stations & Section X, Table X-7. For the purposes of proposal pricing, please specify the number of required control stations/desk sets per each of the 2 feature sets described in Table IX-5 (Low-Tier and High- Tier). Response: Refer to response for Question #97. Question 101: Section IX.9.1.6.2.3.7, Diagnostic, Encoding, and/or Signaling Keyboard. It is specified that display of digits or functions entered “shall be provided by clock or separate display.” Please clarify what is intended by the requirement for a separate display? Is more than a single dispatch console display being specified, and if so what is the intended purpose and required functionality for this additional display? Response: RFP 3429, Section IX.9.1.6.2.3.7 is hereby amended as follows: The text and heading of this item is being deleted and replaced with “This sub-section intentionally left blank to preserve numbering for future reference.” Question 102: Section IX.9.1.6.2.3.10, Telephone Instrument Interface. Please provide further description information and specification of the telephone equipment that the radio dispatch console equipment must be compatible with. Is this a 2-wire analog loop start (POTS) line interface? Response: Yes, two (2) wire loop start is required. Question 103: Section IX.9.1.6.2.10, Logging Recorders. It is specified that “Logging recorders shall be installed at each of the primary Dispatch Control Centers.” With reference to Table IX-6, please clarify which locations are considered to be the primary Dispatch Control Centers where logging recorders are to be installed. Response: RFP 3429, Section IX.9.1.6.2.10 is hereby amended to read as follows: 9.1.6.2.10 Logging Recorders The Vendor shall furnish and install digital logging recorders. Logging recorders shall be manufactured by NICE or approved equal. Because the quantity and location of logging recorders may be agency specific, the Vendor shall provide a pricing structure for the following logging recorder tiers in Section X, Tables X-7b, X-7c, and X-7d. Tier 1: Centralized Logging 35

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