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  1. 1. Office of Enterprise Technology Information Technology Acquisition Government IT Symposium Briefing December 15, 2005 Minnesota Drive to Excellence
  2. 2. OET Organizational Directive Derived From: MN State Statute, Minnesota’s Drive to Excellence initiative, and Governor Pawlenty’s Executive Order Coordinate, review, approve and monitor procurement of all technology hardware, software and people purchases by Minnesota public sector.
  3. 3. Major Focus Areas <ul><li>End-to-end Process Reengineering </li></ul><ul><li>Professional Technical Services and Staff Augmentation </li></ul><ul><li>IT Acquisition Process Improvement </li></ul><ul><li>Vendor Relationship Management </li></ul><ul><li>Investment Tracking and Reporting </li></ul>
  4. 4. IT Acquisition Work Teams <ul><li>End-to-end Process Engineering Team </li></ul><ul><li>Automated Tools Team </li></ul><ul><li>Commodity Specification Team </li></ul><ul><li>Product Provider Approach and Negotiation Strategy Team </li></ul><ul><li>RFP Writing Team </li></ul><ul><li>IT Professional/Technical Contracts Team </li></ul><ul><li>CIO Advisory Team </li></ul><ul><li>DTE Sourcing IT Commodities Team </li></ul><ul><li>Vendor Relationship Management and Communications </li></ul><ul><li>Cell Phone Negotiation and RFP Team </li></ul><ul><li>11) Enterprise Software Licensing Team </li></ul>
  5. 5. IT Professional/Technical Contracted Services <ul><li>Goal: Improve the efficiency and effectiveness of the State’s IT </li></ul><ul><li>work efforts through the reform of the IT Professional/Technical </li></ul><ul><li>Acquisitions process. </li></ul><ul><li>Redesign the IT P/T acquisition workflow process to: </li></ul><ul><ul><li>Decrease Agency resource time & effort required for IT P/T acquisitions </li></ul></ul><ul><ul><li>Decrease contract costs through improved/standardized negotiations </li></ul></ul><ul><ul><li>Increase success of projects by developing staff skills at the enterprise level for RFP development and evaluation processes </li></ul></ul><ul><ul><li>Improve opportunities for long-term reuse/sharing of IT P/T services </li></ul></ul><ul><li>Identify OET services and infrastructure required for serving the Agencies with the redesigned workflow processes </li></ul>
  6. 6. IT Acquisition Process Agency Need Enterprise IT Acquisition Database <ul><li>Procurement Approval </li></ul><ul><li>Standard (pro forma) </li></ul><ul><li>Non-standard OET </li></ul><ul><li>approval number </li></ul><ul><li>required </li></ul>Analytical Tool Internal Accounting Systems Electronic feeds will include PO numbers, PO descriptions and OET approval coding. <ul><li>VENDORS </li></ul><ul><li>While technical </li></ul><ul><li>products are shipped directly, vendors are </li></ul><ul><li>required to electronically </li></ul><ul><li>transfer purchase </li></ul><ul><li>information to the OET </li></ul><ul><li>procurement database, </li></ul><ul><li>including State PO </li></ul><ul><li>numbers, and OET </li></ul><ul><li>approval numbers. Data </li></ul><ul><li>formats will be provided. </li></ul>Technical Procurement
  7. 7. IT Commodities Phase I Scope <ul><li>Participating Entities </li></ul><ul><li>All State Agencies </li></ul><ul><li>MnSCU </li></ul><ul><li>Education K-12 </li></ul><ul><li>Cities </li></ul><ul><li>Counties </li></ul><ul><li>Hardware Resellers </li></ul><ul><li>Compar </li></ul><ul><li>Insight </li></ul><ul><li>En Pointe </li></ul><ul><li>Phase One Standards </li></ul><ul><li>Desktop computers </li></ul><ul><li>Notebook computers </li></ul><ul><li>Tablet PCs </li></ul><ul><li>Monitors </li></ul><ul><li>IT Commodity Manufacturers </li></ul><ul><li>Lenovo </li></ul><ul><li>Hewlett Packard </li></ul><ul><li>Dell </li></ul><ul><li>Gateway </li></ul><ul><li>Apple </li></ul><ul><li>Howard Computers </li></ul><ul><li>MPC-G, LLC </li></ul>
  8. 8. Specification and Pricing Response Compliance <ul><ul><li>All standard computers are enterprise-class, managed PCs, designed for enterprise customers and offering consistency of components to provide model stability and availability over extended periods of time. </li></ul></ul><ul><ul><li>All pricing includes shipment to the requested destination. </li></ul></ul><ul><ul><li>All manufacturers and other product providers assure that the products offered meet or exceed the minimum requirements provided by the specifications. </li></ul></ul><ul><ul><li>All computers are managed computers with a minimum procurement life cycle of 10 months. </li></ul></ul><ul><ul><li>Options may only be added at the time of purchase and the price will reflect this requirement. If an option is purchased separately, a different price may be charged. </li></ul></ul>
  9. 9. Newly Negotiated Prices <ul><li>Commodity Type Percent Savings </li></ul><ul><li>Standard desktop 16% - 34% </li></ul><ul><li>High-end desktop 15% - 38% </li></ul><ul><li>Standard notebook 15% - 34% </li></ul><ul><li>High-end notebook 14% - 44% </li></ul><ul><li>Tablet 6% - 28% </li></ul><ul><li>17” Monitor 6% - 28% </li></ul><ul><li>19” Monitor 7% - 32% </li></ul>
  10. 10. Total of All Computers by Group Survey results: 100,928 computers* from 81 responding enterprise organizations *Computers reported includes standard and high-end workstations, laptops, and tablet PC’s
  11. 11. Computers Older Than 4 Years 0% 25% 27% 19% 20% 24% Laptop 0% 30% 8% 7% 2% 3% High-End Workstation 0% 50% 44% 14% 17% 14% Standard Desktop Other Higher Education K12 School District City County State Agency
  12. 12. Total Computers by Category 99,803* workstations and laptops reported in survey *Does not include Tablet PCs
  13. 13. Computer Specifications – Hard Drive Size Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  14. 14. Computer Specifications – Processor Speed Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  15. 15. Computer Specifications - RAM Standard Desktop High-end Workstation Laptop Chassis Hard Drive Size Hard Drive Type Optical Drives Processor Type Processor Speed RAM Sound Card Video Card Type Video Memory Warranty SKIP
  16. 16. Questions ?
  17. 17. IT Commodities Phase II Scope (Proposed) <ul><li>Participating Entities </li></ul><ul><li>All State Agencies </li></ul><ul><li>MnSCU </li></ul><ul><li>Education K-12 </li></ul><ul><li>Cities </li></ul><ul><li>Counties </li></ul><ul><li>Hardware/Software Resellers </li></ul><ul><li>Compar </li></ul><ul><li>Insight </li></ul><ul><li>En Pointe </li></ul><ul><li>SHI </li></ul><ul><li>Phase Two Standards </li></ul><ul><li>Servers </li></ul><ul><li>Printers </li></ul><ul><li>Cellphones </li></ul><ul><li>Telecom </li></ul><ul><li>Software </li></ul><ul><li>IT Commodity Manufacturers </li></ul><ul><li>Lenovo </li></ul><ul><li>Hewlett Packard </li></ul><ul><li>Dell </li></ul><ul><li>Gateway </li></ul><ul><li>Apple </li></ul><ul><li>Howard Computers </li></ul><ul><li>MPC-G, LLC </li></ul><ul><li>Microsoft </li></ul>
  18. 18. Focus areas for future IT standard setting <ul><li>Software </li></ul><ul><li>Servers </li></ul><ul><li>Printers </li></ul><ul><li>Multi-Functional Network Devices </li></ul><ul><li>Routers </li></ul><ul><li>Switches </li></ul><ul><li>Telecommunications </li></ul><ul><li>Mobile Technology </li></ul><ul><li>Presentation Technology </li></ul><ul><li>Storage Devices </li></ul>
  19. 19. Contact Information <ul><li>Linda Finley </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>651-215-1997 </li></ul></ul><ul><li>Greg Peterson </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>651-556-8016 </li></ul></ul>

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