Computer Aided Dispatch, Records Management and Mobile Solution for Law Enforcement and Public Safety of Kentucky
Agenda <ul><li>Welcome / Introductions </li></ul><ul><li>Conference Purpose </li></ul><ul><li>Overviews of RFP by Section ...
Conference Purpose To communicate the intent, scope, and concepts of the RFP via presentation and question & answer session.
The RFP Sections <ul><li>Section 10  -  Administrative Overview </li></ul><ul><li>Section 20  -  Background </li></ul><ul>...
Section 10: Administrative Overview  <ul><li>Section Objective </li></ul><ul><ul><li>To convey the purpose of the RFP,    ...
Section 20: Background  <ul><li>Section Objective </li></ul><ul><ul><li>To convey information about the   current situatio...
 
KY-OPS  <ul><li>Open Portal Vision </li></ul><ul><ul><li>Enterprise Data and Document Capture   and Input Component </li><...
KY-OPS  <ul><li>Software Structure </li></ul><ul><li>Integrate Document Management (Imaging,   Document Management, Workfl...
KY-OPS  <ul><li>Open Portal Components  </li></ul><ul><ul><li>Scanning of Paper Documents:  FileNET Panagon Capture </li><...
KY-OPS  Open Portal Components - Capture
KY-OPS  Open Portal Components - Quality Control
KY-OPS  Open Portal Components - Simple & Advanced Queries
KY-OPS  Open Portal Components - Reports & Extracts
KY-OPS  <ul><li>Open Portal Applications </li></ul><ul><ul><li>CRASH (Collision Reporting & Analysis for    Safer Highways...
GIS
Modus Operandi Database <ul><li>Investigative Tool   </li></ul><ul><li>Officers have the ability to search database for   ...
Kentucky Incident Based Reporting System <ul><li>Includes 53 FBI Elements and 17 Kentucky Required Elements </li></ul><ul>...
Section 30: Scope of Work and Requirements <ul><li>Section Objective   </li></ul><ul><li>To set forth the the requirements...
Section 40: Terms and Conditions <ul><li>Section Objective   </li></ul><ul><li>To set forth the contractual terms and cond...
Section 50: Procurement Process & Requirements <ul><li>Section Objective   </li></ul><ul><li>To describe the process and r...
Section 60: Technical Proposal Evaluation <ul><li>Section Objective   </li></ul><ul><li>To describe the process of technic...
Section 70: Cost Proposal Evaluation <ul><li>Section Objective   </li></ul><ul><li>To describe the process of cost   propo...
Section 80: Presentation, Site Visit and Reference Evaluation <ul><li>Section Objective   </li></ul><ul><li>To describe th...
Section 90: Negotiations <ul><li>Section Objective   </li></ul><ul><li>To identify potential negotiation items </li></ul><...
Section 100: Ranking of Proposal and Award <ul><li>Section Objective   </li></ul><ul><li>To identify evaluation criteria a...
QUESTIONS ?
Conference Close  <ul><li>Next Steps and Timeline </li></ul><ul><ul><li>May 31, 2002 </li></ul></ul><ul><ul><ul><li>Vendor...
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Computer Aided Dispatch, Records Management

  1. 1. Computer Aided Dispatch, Records Management and Mobile Solution for Law Enforcement and Public Safety of Kentucky
  2. 2. Agenda <ul><li>Welcome / Introductions </li></ul><ul><li>Conference Purpose </li></ul><ul><li>Overviews of RFP by Section </li></ul><ul><ul><li>with responses to submitted questions </li></ul></ul><ul><li>Question and Answer </li></ul><ul><li>Close </li></ul>
  3. 3. Conference Purpose To communicate the intent, scope, and concepts of the RFP via presentation and question & answer session.
  4. 4. The RFP Sections <ul><li>Section 10 - Administrative Overview </li></ul><ul><li>Section 20 - Background </li></ul><ul><li>Section 30 - Scope of Work and Requirements </li></ul><ul><li>Section 40 - Terms and Conditions of a Contract with the Commonwealth of Kentucky </li></ul><ul><li>Section 50 - Procurement Process & Requirements </li></ul><ul><li>Section 60 - Technical Proposal Evaluation </li></ul><ul><li>Section 70 - Cost Proposal Evaluation </li></ul><ul><li>Section 80 - Oral Presentations/Demonstrations/ References/Site Visit Evaluations </li></ul><ul><li>Section 90 - Negotiations </li></ul><ul><li>Section 100 - Ranking of Proposals/Award of Contract </li></ul>
  5. 5. Section 10: Administrative Overview <ul><li>Section Objective </li></ul><ul><ul><li>To convey the purpose of the RFP, and the administrative response consideration. </li></ul></ul><ul><li>Section Highlights </li></ul><ul><ul><li>RFP Purpose </li></ul></ul><ul><ul><li>Comparison of RFP and SASR scope </li></ul></ul><ul><ul><li>Schedule of Activities </li></ul></ul><ul><ul><li>Submission Logistics </li></ul></ul>
  6. 6. Section 20: Background <ul><li>Section Objective </li></ul><ul><ul><li>To convey information about the current situation </li></ul></ul><ul><li>Section Highlights </li></ul><ul><ul><li>Definition of Terms & Acronyms </li></ul></ul><ul><ul><li>Project Overview </li></ul></ul><ul><ul><li>Statistics and Facts of Current Situation </li></ul></ul><ul><ul><li>Strengths & Weakness of Current Situation to convey the purpose of the RFP, and the administrative response consideration. </li></ul></ul>
  7. 8. KY-OPS <ul><li>Open Portal Vision </li></ul><ul><ul><li>Enterprise Data and Document Capture and Input Component </li></ul></ul><ul><ul><li>Enterprise Repository for Data from KSP Forms </li></ul></ul><ul><ul><li>Enterprise Repository for Structured and Related Documents </li></ul></ul><ul><ul><li>Enterprise Application for the Creation of Data Extracts & Reports </li></ul></ul><ul><ul><li>Thin & Thick-Client Access to KSP Data and Documents for Authenticated & Authorized Users </li></ul></ul>
  8. 9. KY-OPS <ul><li>Software Structure </li></ul><ul><li>Integrate Document Management (Imaging, Document Management, Workflow): FileNET Panagon Software, Version 3.1 </li></ul><ul><li>OCR/ICR/Data Extraction/High-Speed Data Entry: Captiva Software, Version 4.2 </li></ul><ul><li>Relational Database: Oracle Server Software, Version 9i </li></ul><ul><li>Quality Control & Workflow Application: Intelligent Document Management Solutions, Inc. (IDMS) </li></ul><ul><li>Electronic Wizard-Based Input Component: Intelligent Document Management Solutions, Inc. (IDMS) </li></ul>
  9. 10. KY-OPS <ul><li>Open Portal Components </li></ul><ul><ul><li>Scanning of Paper Documents: FileNET Panagon Capture </li></ul></ul><ul><ul><li>Optical Character Recognition/Data Extraction: Captiva FormWare Software (IPP, FormID, Barcode Recognition, Character and Marksense Recognition) </li></ul></ul><ul><ul><li>High-Speed Data Entry: Captiva Completion </li></ul></ul><ul><ul><li>Electronic Wizard-Based Submission Component: IDMS </li></ul></ul><ul><ul><li>Quality Control Component: IDMS Validation Module/ Business Edits </li></ul></ul><ul><ul><li>Simple and Advanced Web Queries to Data & Images: IDMS </li></ul></ul><ul><ul><li>Extract and Report Components for the Dissemination of Accurate Data: IDMS </li></ul></ul>
  10. 11. KY-OPS Open Portal Components - Capture
  11. 12. KY-OPS Open Portal Components - Quality Control
  12. 13. KY-OPS Open Portal Components - Simple & Advanced Queries
  13. 14. KY-OPS Open Portal Components - Reports & Extracts
  14. 15. KY-OPS <ul><li>Open Portal Applications </li></ul><ul><ul><li>CRASH (Collision Reporting & Analysis for Safer Highways) </li></ul></ul><ul><ul><li>E-CRASH </li></ul></ul><ul><ul><li>CCDW (Carry Concealed Deadly Weapons) </li></ul></ul><ul><ul><li>KSP Citations </li></ul></ul><ul><ul><li>Uniform Offense Reports </li></ul></ul><ul><ul><li>E-CRIME Application </li></ul></ul>
  15. 16. GIS
  16. 17. Modus Operandi Database <ul><li>Investigative Tool </li></ul><ul><li>Officers have the ability to search database for similar crimes </li></ul><ul><li>Non-Statistical Data </li></ul><ul><li>Crime Types </li></ul><ul><li>Murder </li></ul><ul><li>Sex Crimes </li></ul><ul><li>Robbery </li></ul><ul><li>Burglary </li></ul><ul><li>Auto Theft </li></ul><ul><li>Arson </li></ul><ul><li>Project Purpose </li></ul><ul><li>Project Objectives </li></ul><ul><li>Functional Narratives </li></ul><ul><li>Functional Requirements </li></ul><ul><li>Vendor Scope of Work </li></ul><ul><li>Business Profile & Reference Requirements </li></ul><ul><li>Technology Approach Requirements </li></ul><ul><li>Project Plan Requirements </li></ul>
  17. 18. Kentucky Incident Based Reporting System <ul><li>Includes 53 FBI Elements and 17 Kentucky Required Elements </li></ul><ul><li>Kentucky Elements are More Specific </li></ul><ul><li>Location (Address, Geographic Coordinates) </li></ul><ul><li>School Violence </li></ul><ul><li>Current Drug Problems (Oxy Contin) </li></ul><ul><li>Administrative </li></ul><ul><li>Domestic Violence </li></ul><ul><li>LEOKA </li></ul>KY.I.B.R.S.
  18. 19. Section 30: Scope of Work and Requirements <ul><li>Section Objective </li></ul><ul><li>To set forth the the requirements and capabilities that comprise the scope of this RFP </li></ul><ul><li>Section Highlights </li></ul><ul><li>Project Purpose </li></ul><ul><li>Project Objectives </li></ul><ul><li>Functional Narratives </li></ul><ul><li>Functional Requirements </li></ul><ul><li>Vendor Scope of Work </li></ul><ul><li>Business Profile & Reference Requirements </li></ul><ul><li>Technology Approach Requirements </li></ul><ul><li>Project Plan Requirements </li></ul>
  19. 20. Section 40: Terms and Conditions <ul><li>Section Objective </li></ul><ul><li>To set forth the contractual terms and conditions </li></ul><ul><li>of this procurement </li></ul><ul><li>Section Highlights </li></ul><ul><li>Change Process </li></ul><ul><li>Term and renewal of contract </li></ul><ul><li>Time Period for Payment </li></ul><ul><li>Subcontractors </li></ul><ul><li>Disclosure of Financial Records </li></ul><ul><li>Rights and Remedies </li></ul><ul><li>Provisions for Contract Termination </li></ul>
  20. 21. Section 50: Procurement Process & Requirements <ul><li>Section Objective </li></ul><ul><li>To describe the process and rules of this </li></ul><ul><li>procurement </li></ul><ul><li>Section Highlights </li></ul><ul><li>Rights of Rejection </li></ul><ul><li>Best and Final Offers </li></ul><ul><li>Acceptance of Proposals </li></ul><ul><li>Protests </li></ul><ul><li>Proposal Submission Requirements </li></ul><ul><li>Format of Technical Proposal </li></ul><ul><li>Cost Proposal </li></ul>
  21. 22. Section 60: Technical Proposal Evaluation <ul><li>Section Objective </li></ul><ul><li>To describe the process of technical proposal evaluation </li></ul><ul><li>Section Highlights </li></ul><ul><li>Evaluation Criteria </li></ul><ul><li>Evaluation Phases </li></ul><ul><li>Mandatory Components </li></ul><ul><li>How Points are Awarded </li></ul><ul><li>Technical Scoring Criteria </li></ul>
  22. 23. Section 70: Cost Proposal Evaluation <ul><li>Section Objective </li></ul><ul><li>To describe the process of cost proposal evaluation </li></ul><ul><li>Section Highlights </li></ul><ul><li>Evaluation Criteria </li></ul><ul><li>How Points are Awarded </li></ul><ul><li>“ Submit under separate cover” </li></ul>
  23. 24. Section 80: Presentation, Site Visit and Reference Evaluation <ul><li>Section Objective </li></ul><ul><li>To describe the process of the evaluation of vendor demonstrations, customer site visits and references. </li></ul><ul><li>Section Highlights </li></ul><ul><li>Rights to Reject </li></ul><ul><li>How Points are Awarded </li></ul>
  24. 25. Section 90: Negotiations <ul><li>Section Objective </li></ul><ul><li>To identify potential negotiation items </li></ul><ul><li>Section Highlights </li></ul><ul><li>Items to be Negotiated </li></ul>
  25. 26. Section 100: Ranking of Proposal and Award <ul><li>Section Objective </li></ul><ul><li>To identify evaluation criteria and associated points </li></ul><ul><li>Section Highlights </li></ul><ul><li>Total Points Possible </li></ul>
  26. 27. QUESTIONS ?
  27. 28. Conference Close <ul><li>Next Steps and Timeline </li></ul><ul><ul><li>May 31, 2002 </li></ul></ul><ul><ul><ul><li>Vendor questions #2 due to Commissioner Speer </li></ul></ul></ul><ul><ul><li>June 7,2002 </li></ul></ul><ul><ul><ul><li>Response to questions from vendors conference and questions #2 </li></ul></ul></ul><ul><ul><li>June 28, 2002 </li></ul></ul><ul><ul><ul><li>SW RFP responses due by 4:30PM </li></ul></ul></ul>

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