Bryan Shumey, Program Manager, US Communities, Government ...


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  • When we say that USC was formed by government, we mean the five founding co-sponsors here; They are ASBO, NACo, NIGP, NLC, USCM These are important to know because they add a lot of credibility to the program NIGP is a particular source of credibility as it is the sole national association of public procurement professionals. NIGP provides training and certification of public procurement professionals. Their membership represents all levels of government and education. US Communities also has over 70 State sponsors in every state with the exception of NY (where coop purchasing is not legal for state and local governments) Both these national sponsors and State sponsors can be great references, if need be. You can find their contact information on the USC website
  • Another important part of the U.S. Communities organization is The Advisory Board. The AB is a group of public purchasing professionals from public agencies across the nation. The Advisory Board plays a key role in the USC program; Provides public procurement oversight to ensure public procurement processes and regulations are being complied with. Acts as a reference for the program when other public agencies have questions or concerns. Act as Lead Public Agencies and solicitation evaluation team members. Evaluate (kick the tires) the USC contracts and utilize a contracts that they find to be of value to their agency. In 2007 the Advisory Board purchased more than $140 million through USC contract
  • Those agencies that are eligible to use US Communities contracts are all State and Local agencies (with the exception of those in NY) These include all Cities, Counties, and Special Districts, which are things like airport authorities, port authorities, fire departments All private and public education including k-12 and higher ed (universities, colleges, community colleges) And lastly, all non profits. This covers everything from your local church to the YMCA to a hospital. Anything with non profit status
  • US Communities has substantial purchasing power behind it’s contracts and that is why the pricing should always be competitive; You can see the growth over the past seven years shown here on this graph; In 2007 USC did more than $1.25B in sales through the 16 contracts that were in place; The goal for 2008 is to exceed $1.5B.
  • This graph gives you an idea of the overall savings that have resulted from these cooperative purchases; It is estimated the USC contracts save agencies an average of 15%.
  • Because the USC contracts are competitively bid and awarded by a public agency, the public competitive solicitation requirements have been satisfied. This allows the agency to access the contract without going through the long process of issuing a solicitation, evaluating and awarding. There are no user fees and no minimum purchasing requirements so this is a completely voluntary program with zero up front risk to look at program. The agency can use the contract for as much or as little as they like – agencies can “test the water” with no risk. The comfort of knowing the supplier’s USC pricing is the best price available to any eligible agency. Without this assurance public agencies will continue to bid. Allows for public agencies to re-allocate resources to other high priority projects
  • If an email isn’t received immediately, please check your spam as some filters will block the address “”
  • Step by Step Guide to set up a program.
  • 2 nd priority is to provide a resource for agencies to find valuable information to assist them in their Environmental Purchasing efforts. Here is an example of our website page of the resources area. Mention the different categories of resources and highlight a couple of logo/linked resources besides RPN as they will be mentioned on next slide.
  • Bryan Shumey, Program Manager, US Communities, Government ...

    1. 1. South Bay Cities Green Task Force Meeting Presented By: Bryan Shumey U.S. Communities
    2. 2. Founding Co-Sponsors and State Sponsors <ul><li>Presence & Credibility </li></ul><ul><ul><li>Association of School Business Officials International (ASBO) </li></ul></ul><ul><ul><li>National Association of Counties (NACo) </li></ul></ul><ul><ul><li>National Institute of Governmental Purchasing (NIGP) </li></ul></ul><ul><ul><li>National League of Cities (NLC) </li></ul></ul><ul><ul><li>United States Conference of Mayors (USCM) </li></ul></ul><ul><li>State Sponsors </li></ul><ul><ul><li>California School Boards Association </li></ul></ul><ul><ul><li>California Association of School Business </li></ul></ul><ul><ul><li>Officials </li></ul></ul><ul><ul><li>California State Association of Counties </li></ul></ul><ul><ul><li>League of California Cities </li></ul></ul>
    3. 3. The Advisory Board <ul><li>City of Charlotte/Mecklenburg County </li></ul><ul><li>Cobb County </li></ul><ul><li>Dallas County </li></ul><ul><li>Davis Joint Unified School District </li></ul><ul><li>City and County of Denver </li></ul><ul><li>Emory University </li></ul><ul><li>Fairfax County </li></ul><ul><li>Great Valley School District </li></ul><ul><li>Harford County Public Schools </li></ul><ul><li>Hennepin County </li></ul><ul><li>Hillsborough School District </li></ul><ul><li>City of Houston </li></ul><ul><li>City of Los Angeles </li></ul><ul><li>Los Angeles County </li></ul><ul><li>Maricopa County </li></ul><ul><li>Miami-Dade County/Public Health Trust </li></ul><ul><li>North Carolina State University </li></ul><ul><li>City of San Antonio </li></ul><ul><li>San Diego Unified School District </li></ul><ul><li>City of Seattle </li></ul>Public Procurement Professionals
    4. 4. Solicitation Process <ul><li>Solicitations are run by a Lead Public Agency selected from the AB </li></ul><ul><ul><li>The RFP or ITB is issued by the LPA and posted online </li></ul></ul><ul><ul><li>An evaluation team is comprised </li></ul></ul><ul><li>Evaluation is performed and award is made </li></ul><ul><li>Contracts are held and managed from day to day by LPA </li></ul><ul><ul><li>All RFP/ITB and Contract documents are available on the USC website </li></ul></ul><ul><ul><li>LPAs are available for questions about solicitation </li></ul></ul>
    5. 5. Eligible Agencies <ul><li>Cities </li></ul><ul><li>Counties </li></ul><ul><li>K12 </li></ul><ul><ul><li>Public or Private </li></ul></ul><ul><li>Special Districts </li></ul><ul><li>Universities/Colleges </li></ul><ul><ul><li>Public or Private </li></ul></ul><ul><li>Nonprofits </li></ul><ul><li>State Agencies </li></ul>
    6. 6. Total Program Purchases
    7. 7. Total Program Savings
    8. 8. Public Agency Value <ul><li>Competitively solicited contract by a lead public agency </li></ul><ul><li>No cost to agencies to participate </li></ul><ul><li>Best government pricing </li></ul><ul><li>Optional and non-exclusive contracts </li></ul><ul><li>No minimum spending requirements </li></ul>
    9. 9. How to Register Online <ul><li>Log on to U.S. Communities Web Site </li></ul><ul><li> </li></ul><ul><li>Click ‘ Register to Participate ’ </li></ul><ul><li>Complete the Registration Process </li></ul><ul><ul><li>Need More Information Regarding the Process, Click on </li></ul></ul>
    10. 10. Green Initiative
    11. 11. Prioritize <ul><li>What is important to your organization </li></ul><ul><li>Where are you spending </li></ul><ul><li>Tackle areas with the greatest potential of environmental and economic benefit </li></ul>
    12. 12. Crafting a Policy <ul><li>Don’t reinvent the wheel; copy </li></ul><ul><li>Mandate products </li></ul><ul><li>Define objectives with timelines and responsibilities </li></ul><ul><li>Define attributes (product, process or manufacturer focused) </li></ul><ul><li>Policy needs to be frequently revisited and updated </li></ul><ul><li>Build in Flexibility </li></ul><ul><li>Mandate a procedure to review products and materials used and process to substitute green products </li></ul><ul><li>Establish goals, focus areas and measurement strategy and expectations </li></ul><ul><li>Build in measurements (life-cycle costs vs. initial costs) </li></ul>
    13. 13. Policy Elements <ul><li>Responsibility for implementing green purchasing policy </li></ul><ul><li>Establish environmental priorities – may differ depending on business lines, geography, etc. </li></ul><ul><li>Outline process to evaluate; designate products; re-visit when changes needed; role of vendors, consultants and/or outside agencies </li></ul><ul><li>Remember to build in reduce, reuse and recycle (sometimes not buying is the answer) </li></ul>
    14. 14. Implementation <ul><ul><li>Written Policies </li></ul></ul><ul><ul><li>Cooperative Efforts </li></ul></ul><ul><ul><li>Price Preferences </li></ul></ul><ul><ul><li>Best Value Purchasing </li></ul></ul><ul><ul><li>Green Teams </li></ul></ul><ul><ul><li>Vendor Outreach </li></ul></ul><ul><ul><li>Approved Product Lists </li></ul></ul><ul><ul><li>Eco-Labels </li></ul></ul><ul><ul><li>Incentive Programs </li></ul></ul><ul><ul><li>Employee Training from Vendors </li></ul></ul><ul><ul><li>Pilot Projects </li></ul></ul><ul><ul><li>Quick Wins </li></ul></ul>
    15. 15. Vendors <ul><li>Utilize current vendors in identifying green product alternatives </li></ul><ul><li>Communicate environmental priorities and give opportunity to suggest product alternatives and retain </li></ul><ul><li>Generally will work to help meet environmental priorities – sometimes vendor changes may be necessary </li></ul>
    16. 16. <ul><li>Offering Earth-friendly products in the following categories: </li></ul><ul><li>Office & School Supplies </li></ul><ul><li>Office Furniture </li></ul><ul><li>Janitorial Supplies </li></ul><ul><li>Electrical & Data Communications </li></ul><ul><li>Technology Products </li></ul><ul><li>Office Machines </li></ul><ul><li>School Furniture </li></ul><ul><li>Turf </li></ul><ul><li>Auto Parts </li></ul><ul><li>Maintenance, Repairs & Operating </li></ul><ul><li>Supplies </li></ul><ul><li>Public Safety </li></ul><ul><li>Roofing </li></ul><ul><li>Park & Playground Equipment </li></ul><ul><li>Homeland Security </li></ul><ul><li>Lab Supplies </li></ul>
    17. 17. <ul><li>Substantial discounts (Frequently ordered catalog discounted up to 70% off) </li></ul><ul><li>Rebates offered for volume and e-commerce thresholds </li></ul><ul><li>Over 2,400 designated environmentally preferable items </li></ul><ul><li>Free ink and toner cartridge recycling </li></ul><ul><li>Green product substitution analysis with savings results </li></ul><ul><li>Next day delivery (JIT) – Transportation Reduction </li></ul><ul><li>Free delivery on non-furniture items </li></ul>Office & School Supplies
    18. 18. <ul><ul><li>Complete line of GreenLink Products which include GreenSeal, EcoLogo, DfE products </li></ul></ul><ul><ul><li>Biodegradable, soy-based products </li></ul></ul><ul><ul><li>Total Cost of Ownership analysis provided </li></ul></ul><ul><ul><li>Local support from Field Sales & Service representatives </li></ul></ul><ul><ul><li>Access to Technical Service Chemists and Compliance Specialists via 800 number </li></ul></ul>Cleaning Supplies
    19. 19. <ul><ul><li>EcoOptions Standard: Sustainable Forest, Energy Efficient, Healthy Home, Clean Air & Water Conservation </li></ul></ul><ul><ul><li>Installation & Renovation </li></ul></ul><ul><ul><li>Professional Services </li></ul></ul><ul><ul><li>LEED trained professionals </li></ul></ul><ul><ul><li>Spend Analysis Provided </li></ul></ul>Maintenance, Repairs & Operations
    20. 20. <ul><ul><li>Audit & Infrastructure Planning </li></ul></ul><ul><ul><li>Energy Conservation & Optimization Products </li></ul></ul><ul><ul><li>Recycling </li></ul></ul><ul><li>Green product analysis with savings results </li></ul><ul><ul><li>250+ locations </li></ul></ul><ul><ul><li>Next day delivery for stock product </li></ul></ul><ul><ul><li>Electronic Ordering Platform: </li></ul></ul><ul><ul><li>Over 500 suppliers offered through contracts </li></ul></ul>Electrical & Data Comm
    21. 21. <ul><ul><li>Greenguard </li></ul></ul><ul><ul><li>ISO 14001 </li></ul></ul><ul><ul><li>Supports LEED credits for Commercial Interiors </li></ul></ul><ul><ul><li>Vendors have LEED buildings and processes </li></ul></ul><ul><ul><li>Includes Systems & Freestanding Furniture, Seating, Filing Equipment & Related Products </li></ul></ul><ul><ul><li>Substantial discounts on all products </li></ul></ul><ul><ul><li>Dealer distributed and locally installed </li></ul></ul><ul><ul><li>Services included: Design Services, Project Management, Installation and Asset Management </li></ul></ul>Office Furniture
    22. 22. <ul><ul><li>Vegetative roof system, reflective coatings, solvent-free materials and restorative products and services that meet LEED, CRRC and EnergyStar guidelines </li></ul></ul><ul><ul><li>Contract includes options for design, inspections, maintenance, repair, re-roofs and new installation </li></ul></ul><ul><ul><li>Over 200 local installers included in network </li></ul></ul>Roofing Supplies and Installation
    23. 23. <ul><li>WEBSITE REVIEW </li></ul><ul><li>Valuable Resources </li></ul>
    24. 24. <ul><li>Solutions </li></ul>
    25. 25. <ul><li>Solutions </li></ul>
    26. 26. <ul><li>Solutions </li></ul>
    27. 27. <ul><li>Solutions </li></ul>
    28. 28. <ul><li>Search Function </li></ul>
    29. 29. <ul><li>Search Function Result </li></ul>
    30. 31. <ul><li>Cooperative Contracts Concept </li></ul><ul><li>Add new products instead of soliticing </li></ul><ul><li>Office Depot’s Green Substitution Program </li></ul><ul><ul><li>Increase green sales and decrease costs </li></ul></ul><ul><ul><li>LA: increase 10%, savings 5% ($290,000) </li></ul></ul><ul><ul><li>Hennepin: Doubled their green spend from 24% to 48% and decreased their cost by 10% </li></ul></ul><ul><ul><li>Office Depot’s cartridge recycling program and remanufactured cartridges </li></ul></ul><ul><li>Graybar’s lighting recycling and audit programs </li></ul>Savings Opportunities
    31. 32. Bryan Shumey 949-769-4184 [email_address]