BID DOCUMENT (updated)

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BID DOCUMENT (updated)

  1. 1. 1 REQUEST FOR PROPOSAL For Excise and Taxation Appraisal and Collection (ETAC) System, Excise & Taxation Department, Lahore RFP Cost: Rs. 5000/ INFORMATION TECHNOLOGY DEPARTMENT, GOVERNMENT OF THE PUNJAB
  2. 2. 2 DATA SHEET (Key Information) 1. Issue Date _________ 2. Closing Date for Proponent Response: ___________________ 3. Three complete copies of each proposal must be submitted. 4. For further Technical queries & information please contact: Senior Purchase Officer, Information Technology Department, Government of Punjab Software Technology Park, Aiwan-e-Iqbal, Lahore Tel: +92-42-9203170 E-Mail: secitd@punjab.gov.pk Note: In case of Information obtained from any other source other than the above mentioned contact, Senior Purchase Officer, Government of Punjab, Punjab shall not be responsible or liable for there information which may not be accurate. 5. Completed Proposal must be delivered to the following address: Senior Purchase Officer, Information Technology Department, Government of Punjab Software Technology Park, Aiwan-e-Iqbal, Lahore Tel: +92-42-9203170 E-Mail: secitd@punjab.gov.pk 6. Please refer to the RFP number on all correspondence. 7. The cost of this RFP document is Rs.5000/-.
  3. 3. 3 TABLE OF CONTENTS 1Introduction and Scope......................................................................................................4 1.1 RFP Terminology.......................................................................................................4 2Selection Criteria and Procedures......................................................................................5 3Mandatory Requirements...................................................................................................6 4.Additional Information...................................................................................................10 5.Terms and Conditions.....................................................................................................10 5.1.1 Mode of Payment..............................................................................................11 5.1.2 Bank Guarantee – Earnest Money....................................................................11 5.1.3 Bank Guarantee – Performance Bond...............................................................11 6Confidentiality and Security............................................................................................13 7Pricing..............................................................................................................................14 8Work Plan........................................................................................................................15 9Terms of Reference..........................................................................................................15 10Data Entry and Validation Process................................................................................16 11Quantum of Data entry and Validation work.................................................................17 ANNEXURES Data entry and Validation Proposal submission form Annex- A Consultant’s Reference Annex-B Comments and Suggestions of Firms on Terms of Reference and on data, Annex-C services, and facilities to be provided by the client Description of the methodology and work plan for performing the Annex-D assignment Team composition and task assignments Annex-E Format of curriculum vitae (CV) for proposed professional staff Annex-F Financial proposal submission form Annex-G
  4. 4. 4 PART A – ADMINISTRATIVE SECTION 1 Introduction and Scope 1.1 RFP Terminology Words used in this RFP have the meaning set out in this glossary unless otherwise indicated “Senior Purchase Officer, Government of Punjab, Punjab”: Means Senior Purchase Officer / Additional Secretary, Information Technology Department, Government of Punjab. “Firm/Contractor/Consultant”: Means the successful Proponent to this RFP who will enter into a written contract with Senior Purchase Officer ITD, Government of Punjab, Punjab. “Business Day”: Means GOP business day (6 day week) excluding gazetted holidays. “GOP”: Means the Government of Punjab. “Proposal”: Means the written and sealed response of a Proponent to this RFP. “Request for Proposal (RFP)”: Means an invitation to Proponents to bid their services or products for the purposes and minimum requirements specified herein. “ETAC”: Means Excise and Taxation Appraisal and Collection (ETAC) System which is currently being developed by a Software House.
  5. 5. 5 2 Selection Criteria and Procedures 2.1. Proposal Format The ITD, Punjab will select a Data entry and Validation Firm in accordance with the Punjab Government’s approved data entry and IT services procurement guidelines. The Firm is invited to submit a Technical Proposal and a Financial Proposal. The proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected firm. Please note that (i) the costs of preparing the proposal and of negotiating the contact, including a visit to the Client, are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of the proposals submitted. Firms must conform to the instructions given regarding proposals preparation and submission as outlined in this RFP, in order to be considered for evaluation. 2.2. Evaluation Criteria All proposals will be evaluated strictly on the basis of the approved guidelines for data entry and IT services procurement by Punjab Government. The following major categories will be used for evaluating proposals: A) Technical Bid Evaluation B) Financial Bid Evaluation 2.3. Technical Proposal The Technical Proposal shall provide the following information using the attached Standard Forms at Annexes. (i) Data entry and Validation Proposal submission form (Annex-A). (ii) A brief description of the firm’s organization and an outline of recent experience on assignments of a similar nature, involving data entry expertise. For each assignment, the outline should indicate, inter alia, the profiles of the staff proposed, duration of the assignment, contract amount, and firm’s involvement.(Annex-B) (iii) Any comments or suggestion on the Terms of Reference and on the data, a list of service, and facilities to be provided by the Client (Annex-C). (iv) A description of the methodology and work plan for performing the assignment. (Annex-D) (v) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member, and their timing (Annex-E). (vi) CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal. Key information should include number of years working for the firm/entity and degree of
  6. 6. 6 responsibility held in various assignments during the last ten (10) years (Annex-F). (vii) Estimates of the total staff input (professional support staff; staff time) needed to carry out the assignment, supported by bar chart diagrams showing the time proposed for each professional staff team member (Annex-F). (viii) Financial Proposal submission form (Annex-G). 2.4. Financial Proposal Financial bid will include rate of data entry and Validation. Entry Type Quantity Historical Records of Property Tax Records of Excise and 1,800,000 Taxation Department, Lahore. In preparing the Financial Proposal, Firms are expected to take into account the requirements and conditions outlined in the RFP documents. Complete furnishing, electrification, networking, computer equipment provision, internet, telephone etc. will be the responsibility of the contractor/firm. Utilities will also be paid by the contractor firm. Such expenses may be put in by the Contractor/Firm in the bid price. The proposals must also indicate how long the proposals, must remain valid after the submission date. During this period, the Firm is expected to keep available the professional staff proposed for the assignment. The Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the validity period of the proposal, the Firms who do not agree have the right not to extend the validity of their proposals. 3 Mandatory Requirements Proposals not meeting all mandatory requirements mentioned hereunder and in addition to the qualification criteria mentioned in the Punjab Government’s Data Entry and IT services procurement guidelines will be rejected without further consideration. 3.1. Financial Stability The Proponents are required to demonstrate financial stability and eligibility to conduct business in Pakistan. The following documents shall also be submitted separately with the technical proposals and bids will only be accepted on verification of these documents by the tender opening committee:- • A statement detailing financial strength of the Proponent.
  7. 7. 7 • Details of directors / partners etc. Additional information of the organization including Memorandum of Association, Articles of Association of the company or any partnership deeds. • Audited Financial Statement for the last two years. • A copy of the latest financial statements and bank reference letter. 3.2. Negotiation Delay If a written agreement cannot be negotiated within thirty (30) calendar days of notification of the designated Contractor, Senior Purchase Officer, ITD may terminate negotiation with that Contractor and negotiate an agreement with another Contractor of its choice or choose to terminate the RFP process and not enter into a contract with any other proponents. 3.3. Short List The selection procedure of the evaluation team will be to develop a short list based on the technical proposals and competence of the company for the said job, prior to the financial selection; the short listed proponents may be required to make a detailed presentation of their methodology, and expertise, upon requisition by Senior Purchase Officer ITD, Government of Punjab. The Firms experts will be evaluated for the expertise required for the project. Such a request for presentation shall be made in writing by Senior Purchase Officer ITD, Government of Punjab and shall state the date, time and venue of the presentation. Any request by proponents to make presentations will not be entertained, unless Senior Purchase Officer ITD, Government of Punjab deems it fit to do so. 3.4. Indemnity The Contractor will indemnify and save harmless Senior Purchase Officer ITD, Government of Punjab from and against all claims, damages, demands, losses, costs, costs and expenses made against or incurred, suffered or sustained by Senior Purchase Officer ITD, Government of Punjab at any time or times (either before or after the expiration or sooner termination of the proposed contract) where the same or any of them are based upon or arise out of or from anything done or omitted to be done by the Contractor or by any servant, employee, officer, director or sub-contractor of the Contractor pursuant to the contract. 3.5. Proposal Presentation and Submission
  8. 8. 8 This section defines the proposal preparation and submission procedures, which are to be followed by all proponents. Submissions will only be accepted in English language. Proponents are cautioned to carefully read and follow the procedures required by this RFP, as any deviation from these requirements may be cause for rejection. 3.6. Receipt Confirmation Form Proponents should send a Receipt Confirmation Letter (RCL) and return it to Senior Purchase Officer ITD, Government of Punjab at the address notified in data sheet (page 2) of RFP within 7 calendar days of receiving this RFP. All subsequent information regarding this RFP will be directed only to those who return the RCL with indication that they intend to submit a proposal. 3.7. Closing Date In order for the proposal to be evaluated, three (2) complete copies of the proposal with two separate sealed envelops, each marked as “Technical” and “Financial”, must be received by 3:00 p.m., Local Time, on the date specified in the Data Sheet Key Information data sheet page 2, at: Senior Purchase Officer ITD, Government of Punjab Software Technology Park, Aiwan-e-Iqbal, Lahore Tel: +92-42-9203170, 9203513 NOTE: Failure to comply with the following will result in non-consideration or rejection of the proposal: • Each page of the proposal must be signed by the authorized person of the proponent and numbered. • No proposal will be accepted by facsimile. • Late proposals will be returned unopened, courier collect, to the vendor. • Any effort by the proponent to influence Senior Purchase Officer ITD, Government of Punjab, directly or indirectly, in Senior Purchase Officer ITD, Government of Punjab’s proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the proponent’s. • The Technical proposal should not contain any financial data or information as this may be construed as an attempt to influence the technical evaluation process. • Proposals that are not substantially responsive to the mandatory requirements will be rejected. 3.8. Format of Proposal
  9. 9. 9 Proponents are to prepare their response in the format defined below. Failure to do so may result in non-consideration. All two copies of the proposal must be arranged as follows: Title page: Showing RFP number, date and time, proponent name, address, telephone number, and contact person. Letter of Introduction: Introducing the company and signed by the person(s) authorized to sign on behalf of and bind the company to statements made in response to this RFP. Senior Purchase Officer, ITD, Punjab retains the right to verify any representations made by the company and may request for any documentation for such verification. Table of Contents: Should cover all sections of the response and include page numbers. Executive Summary: Summary of the key features of the proposal. Proposed Solution and Methodology: The proposal will include a complete description of the procedures proposed to meet the requirements of the Project as detailed in Part B (Data entry Specifications) of this RFP. Proponents are requested to submit a detailed description of the intended approach, including Project Management and Methodology. This should include but is not limited to: a description of the general approach, hardware and software to be used, client involvement, Project Team members and roles, delivery schedule and the proponent’s quality assurance and testing plan. Pricing: Price, pricing formula and related conditions of Contract. Proponents must place price quotes in one separate, sealed envelope marked as “Financial”, if the Proponent fails to qualify in the first part of the evaluation, then the price quote envelope will be returned unopened. Support: The proposal will include the services and/or support expected from Senior Purchase Officer ITD, Government of Punjab, however, complete furnishing, electrification, networking, computer equipment provision, internet, telephone etc… will be the responsibility of the contractor/firm. Utilities will also be paid by the contractor firm. Such expenses may be put in by the Contractor/Firm in the bid price. Appendices: Any additional information, brochures, etc. 3.9. Submission, Receipt, and Opening of Proposals The original proposal Technical Proposal and Financial Proposal shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as necessary to correct errors made by the firm itself. Any such corrections must be initialed by the persons or person who sign(s) the proposals.
  10. 10. 10 An authorized representative of the firm initials all pages of the proposal. The representative’s authorization is confirmed by a written power of attorney accompanying the proposal. For each proposal, the Firms shall prepare the 2 copies. Each Technical Proposal and Financial Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. If there are any discrepancies between the original and the copies of the proposal, the original governs. The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “Technical Proposal,” and the original and all copies of the Financial Proposal in a sealed envelope clearly marked “FINANCIAL PROPOSAL” and warning: “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.” Both envelopes shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and other information indicated in the Date Sheet and be clearly marked, “DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE.” The completed Technical and Financial Proposal must be delivered at the submission address on or before the time and date. Any proposal received after the closing time for submission of proposals shall be returned unopened. After the deadline for submission of proposals, the Technical Proposal shall be opened immediately by the evaluation committee. The financial Proposal shall remain sealed. 4. Additional Information Proposals may contain additional information. If alternative solutions are offered, please submit the information in the same format as a separate proposal clearly marked as “Alternate Proposal”. Senior Purchase Officer ITD, Punjab, at its sole discretion may or may not consider the “Alternate Proposal” and shall not be liable for the non- consideration of the time. 4.1. Selection Procedure The recommended Contractor will be selected by an Evaluation Team strictly on the basis of the approved guidelines for data entry and IT services procurement by Punjab Government. 5. Terms and Conditions 5.1. Financial Terms
  11. 11. 11 5.1.1 Mode of Payment Payments will be made on a monthly basis. Invoices will be raised by the firm during the last week of the month. ITD, Punjab will ensure that the Excise & Taxation Office Lahore will provide the firm with enough data for 30 day’s data entry work in advance. In addition to the monthly payments of the works carried out by the firm, the firm will also be provided with advance mobilization fund, which will be 30 percent of the total amount of the bid. This amount will be adjusted against the initial data entry invoices raised by the firm. 5.1.2 Bank Guarantee – Earnest Money. All bidders are required to submit 2.5 % earnest money in the form of a bank guarantee or Bank draft/pay order. The bank guarantee should be furnished by a reputable bank acceptable to Senior Purchase Officer, ITD, Punjab in favor Senior Purchase Officer, ITD, Punjab and shall be valid for a period of three (3) months. The bank guarantee / pay order for earnest money will be returned to the bidders on signing of the contract with the successful bidder. Bidders submitting a proposal without acceptable earnest money would be immediately disqualified. 5.1.3 Bank Guarantee – Performance Bond. Upon successful selection and on signing of contract, the successful bidder will be required to furnish a performance guarantee for 2.5 % of the total value of contract for the relevant component. The bank guarantee should be furnished by a reputable bank acceptable to Senior Purchase Officer, ITD, Punjab in favour of Senior Purchase Officer ITD, Government of Punjab and shall be valid for entire period of the contract. 5.2. Inquiries All inquiries related to this RFP must be in a written form and directed to Senior Purchase Officer ITD, Government of Punjab, as noted in the Summary of Key Information. Information obtained from any other source is not official and may not be accurate. Inquiries and responses will be recorded and may be distributed to and shared with all the proponents at Senior Purchase Officer, ITD, Government of the Punjab sole discretion. 5.3. Notification of Changes All participating recipients of this RFP who have returned the Receipt Confirmation Form will be notified regarding any changes made to this document for purposes of clarification. 5.4. No Bids
  12. 12. 12 Recipient of RFP who wish to notify Senior Purchase Officer ITD, Government of Punjab of non-participation must submit a “No-bid” notification. Once this “No-bid” notification is received by Senior Purchase Officer ITD, Government of Punjab, such recipients will be precluded form participating at any stage. 5.5. Unsolicited Proposals Unsolicited proposals will not be considered, however, proposals that comply with all the requirements of this RFP may be considered under Claude 4.3. 5.6. Acceptance of Proposals This RFP should not be construed as a contract to purchase goods or services. Senior Purchase Officer ITD, Government of Punjab is not bound to accept the lowest price or any proposal of those submitted. Proposals will be assessed in light of the evaluation criteria as provided in the Punjab Government’s approved guidelines for Procurement of Data Entry and IT Services. Subsequent to the submission of proposals, interviews and negotiations may be conducted with some of the proponents, but there will be no obligation to receive further information whether written or oral, from any proponent to disclose the nature of any proposal received. Senior Purchase Officer ITD, Government of Punjab will not be obligated in any manner to any proponent until a written contract has been duly executed relating to an approved proposal. 5.7. Acceptance of Terms All terms and conditions of this RFP are assumed to be accepted by the proponents and must be incorporated in their proposals, except such conditions and provisions as are expressly excluded. Client may provide the firm with an opportunity to review these conditions upon selection of the successful Contractor and during subsequent negotiations for contract preparation. 5.8. Firm Offers All proposals shall be firm offers, and will be valid for a period of ninety (90) calendar days after the submission deadline. 5.9. Changes to Proposal Wording
  13. 13. 13 Modification to a proposal must be received by Senior Purchase Officer ITD, Government of Punjab, in a sealed envelope, suitably marked / initialed on all pages and received by the published closing date and time. The proponent will not be allowed to change or amend the wording or the contents of the proposal after the published closing date and time. Words or comments to clarify the general conditions or detailed specifications may be requested by Senior Purchase Officer ITD, Government of Punjab. 5.10.Ownership of Responses All responses to this RFP become the property of Senior Purchase Officer ITD, Government of Punjab. 5.11.Costs of Responding The proponents shall wholly absorb all costs incurred in the preparation and delivery of proposals and any subsequent presentations. Senior Purchase Officer ITD, Government of Punjab shall not be liable for any expenses / liabilities incurred by the proponent pursuant to the preparation of the proposal. 5.12.Definition of Contract Notice in writing to a proponent of the acceptance of its proposal by Senior Purchase Officer ITD, Government of Punjab, and the subsequent full execution of a written agreement will constitute a contract for the goods or services, and no proponent will acquire any legal or equitable rights or privileges whatever relative to the services. 5.13.Proposals as Part of Contract Proposals may be negotiated with proponents, and if accepted may form part of any contract. Proposal will be at the proponents “own risk”. 5.14.Liability of Errors Senior Purchase Officer ITD, Government of Punjab shall not be held liable or accountable for any errors or omissions in any part of this RFP, Nothing in this RFP is intended to relieve proponents from forming their own opinions and conclusions in respect of the matters addressed in this RFP. 5.15.Compliance with Laws The Contract will give all the notices and obtain all the consents/approvals from relevant Government Departments required performing the work. The Contract will comply with all the laws applicable to the work or the performance of the contract. 6 Confidentiality and Security
  14. 14. 14 6.1. Restriction of Use This document or any portion thereof, may not be used for any purpose other than the submission of proposal in response to this RFP. 6.2. Security Policies The successful Contractor must agree to maintain national/international security standards consistent with minimum-security policies stipulated in this RFP. These include strict control of access to data and maintaining confidentiality of information gained while carrying out their duties. Due to the sensitive nature of this contract, the successful bidder will be required to deploy an acceptable security plan to ensure that access to data, equipment and materials is strictly controlled. This includes site access control logs, database access logs/security, network security, data transmission, equipment operation logs, issue control system and motion detectors etc. The proposed plans should be supported by relevant standards. 6.3. Confidentiality All proposals submitted by proponents shall be held in strict confidence and will not be revealed directly or indirectly to any other party. Information pertaining to Senior Purchase Officer ITD, Government of Punjab obtained by the Contractor as a result of participation in this project is confidential and must not be disclosed without written authorization. 7 Pricing 7.1.1. Firm Pricing Rates quoted in the proposal shall be firm for a period of at least 90 calendar days after the submission deadline. Prices quoted in the proposal must be based on a fixed price. Proponents must place quotes in one separate, sealed envelope. If the Proponent fails to qualify in the first part of the evaluation, the “Financial” envelope will be returned, unopened. 7.1.2. Currency and Taxes Prices quoted are to be in Pak Rupees, inclusive of all applicable taxes, custom duties, sales tax levies, fees and other charges imposed under the applicable law, which would be paid by the contractor.
  15. 15. 15 8 Work Plan 8.1.1. Project Planning The proponent shall submit a work plan along with the methodology document in the proposal in detail containing the full scope of the work to be undertaken showing different phases and aspects of the contract. 8.1.2. Project Plan Submissions The proponent shall provide the following planning documents: 1. Preliminary Execution Plan 2. Bar Chart showing activities and milestones 9 Terms of Reference 9.1. Project • The project requires Data Entry and Validation work of historical records of Excise & Taxation Department, Lahore. The detail of records to be entered is given in detail in Data Entry Specifications in the RFP. 9.2. Project Location Contractor / Firm will arrange the space for data entry of this project. Complete furnishing, electrification, networking, computer equipment provision, internet, telephone etc will be the responsibility of the contractor/firm. Utilities will also be paid by the contractor firm. Such expenses may be put in by the Contractor/Firm in the bid price.
  16. 16. 16 10 Data Entry and Validation Process Firms are offered following process of data entry and validation of historical records of Property Tax Records of Excise and Taxation Department, Lahore. However if a firm suggests better solution for data entry and validation of historical records, then ITD, Punjab will see and decide the offered process: A layered supervision hierarchy will have to be maintained by the data entry and validation firm. Data entry will be done by operators in pairs, one data entry operator and 2 or more validators will work together as a team. The validators will look into the accuracy of the data to be entered and after giving clearance the data entry operator will enter the entry into software. 8 validators will be supervised by a supervisor and 4 data entry operators to be supervised by a supervisor, supervisors will be experts in revenue record. 3 such supervisors will in turn be supervised by a senior supervisors or a manager. Excise and Taxation Department staff will also be deputed with the firm to guide them and help them in record related issues. Information Technology Department, Punjab has already experienced various phases of the process in detail and has estimated that the data validation exercise actually will take twice as much effort as the data entry. The bidding firms are expected to add all such costs in the bid price. No separate compensation or support will be provided by the client after the approval of the bid price. Proper data entry record and issues log will be maintained by each team. The validators and supervisors will help the data entry operators in understanding and confirming the data. If the concerned Excise and Taxation Department Staff is not available on the premises, the request for his presence will be made or the request for rectification or clarification of record will be made in written. After entering of all the data, the record will be printed and handed over to the Excise and Taxation Department, Lahore, who will then send the record for detailed scrutiny. Accompanying the record will be a detailed list of all the pending issues on records and incomplete records. The record will be received back by the Firm’s manager with the resolution of all the issues as well as marked and signed corrections into the entered data. The record will again be entered and validated and reprinted, the process will repeat until the Excise and Taxation Department Staff accepts the printed record.
  17. 17. 17 11 Quantum of Data entry and Validation work The successful firm will be responsible for data entry and Validation of data entries as explained in the preceding sections. Following table explains the quantum of data entry and validation work for each type of entry Entry Type Quantity Historical Records of Property Tax Records of Excise and Taxation 1,800,000 Department, Lahore. In preparing the Financial Proposal, Firms are expected to take into account the requirements and conditions outlined in the RFP documents. The bidding is required to add all cost of the software and validation etc. in the bid price. No separate compensation or support will be provided by the client after the approval of the bid price. Any software that is used to enter the data will become the property of the Information Technology Department for future use. Furthermore no hardware will be provided by the Client to the Data Entry Contractor carrying out data entry. The Bidders are however required to submit a data entry calculation sheet as part of their financial bid to clearly demonstrate the cost of the data entry. Complete furnishing, electrification, networking, computer equipment provision, internet, telephone etc will be the responsibility of the contractor/firm. Utilities will also be paid by the contractor firm. Such expenses may be put in by the Contractor/Firm in the bid price. Detailed Description of each type of the Data Entry and Validation work is provided in the earlier sections of this RFP. But the firm must also consult with the following book in order to clearly understand the complete process for data entries. • The Urban Immovable Property Tax Act, 1958 • Manual of Entertainment Duty Laws (containing Entertainment Duty Act, 1958) • Finance Act 1965 • Hotel Tax Rules, 1966 • Punjab Excise Manual 1917 12 Data Entry Time Period The total time period to enter the 1.8 Million records is from 6 to 9 Months.
  18. 18. 18 13 Approximately Data Value S.No District Name Approximate Data 1 Gujranawala 200,000 2 Faisalabad 400,000 3 Lahore 600,000 4 Rawalpindi 150,000 5 Sialkot 100,000
  19. 19. 19 Annex-A Data entry and Validation Proposal submission form [Location, Date] To, Senior Purchase Officer ITD, Government of Punjab Punjab We, the undersigned, offer to provide the services for data entry and Validation of Historical records of Property Tax Records of Excise and Taxation Department, Lahore for ITD, Punjab in accordance with your request for proposal dated [date] and our proposal. We are hereby submitting our proposal, which includes this Data entry and Validation Proposal, and a financial proposal sealed under a separate envelop. If negotiations are held during the period of the proposal, i.e. before [date] we undertake to negotiate on the basis of the proposed staff. Our proposal is binding upon us and subject to the modification resulting from contract negotiations. We understand you are not bound to accept any proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Firm: Address:
  20. 20. 20 Annex-B Project Reference Using the format below, provide information on each assignment for which your firm / entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted. Assignment Name: Country: Location within Country: Professional Staff provided by your Firm/Entity (profiles): Name of Client: No. of Staff: Address: No. of Staff months; Duration of Assignment: Start Date (month/Year) Completion date Approx. Value of services (in (Month/Year) current US$) Name of Associated Firms, If any: No. of Months of professional staff provided by associated firms: Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions Performed: Narrative Description of Project: Description of Actual Services provided by your staff: Firm’s Name:
  21. 21. 21 Annex-C Comments and Suggestions of Firms on Terms of Reference and on data, services, and facilities to be provided by the client On the terms of Reference: 1. 2. 3. 4. 5. On the data, services and facilities to be provided by the client: 1. 2. 3. 4. 5.
  22. 22. 22 Annex-D Description of the methodology and work plan for performing the assignment A comprehensive document detailing each and every step and process proposed by the contractor/ firm to be followed in order to accomplish the data entry and validation service. The document will be an important assessment tool for the qualification and marking of scores for the contractor/firms proposal during the bid evaluation process.
  23. 23. 23 Annex-E Team composition and task assignments 1. Technical / Managerial Staff Name Position Task 2. Support Staff Name Position Task Resumes of team members also to be provided in the attached format
  24. 24. 24 Annex -F Format of curriculum vitae (CV) for proposed professional staff Proposed Position:_________________________________________________ Name of Firm: _____________________________________________________ Name of Staff: _____________________________________________________ Profession: ________________________________________________________ Date of Birth: ______________________________________________________ Years with firm/entity: _______________________ Nationality:______________ Membership in Professional Societies: __________________________________ __________________________________________________________________ Detailed Tasks Assigned: _____________________________________________ __________________________________________________________________ Key Qualifications: (Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page). __________________________________________________________________ Education: (Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page:) __________________________________________________________________ Employment Record: (Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held and locations of assignments. For experience in last ten years, also given types of activities performed and client references where appropriate. Use about three quarters of a page). __________________________________________________________________ Languages: (For each language indicate proficiency excellent, good, fair, or poor in speaking, reading and writing). __________________________________________________________________ Certification:
  25. 25. 25 I, the undersigned, certify that to the best of my knowledge and belief, these date correctly describe my qualifications, my experience and me. __________________________________________ Dated: _________________ (Signature of staff member and authorized representative of the firm). (day/month/year) [Day/Month/Year] Full Name of staff member: Full name of authorized representative:
  26. 26. 26 Annex-G Financial proposal submission form [Location, Date] To, Senior Purchase Officer ITD, Government of Punjab Punjab We, the undersigned, offer to provide the services for data entry and Validation of Historical records of Property Tax Records of Excise and Taxation Department, Lahore for ITD, Punjab in accordance with your request for proposal dated [date] and our proposal. Our attached financial is for the sum of [amount in words and figures]. This amount is exclusive of the local taxes, which we have estimated at [amount in words and figures]. Our financial proposal shall be binding upon us subject to the modifications resulting form contract negotiations, up to expiration of the validity period of the proposal, i.e. [Date]. We understand you are not bound to accept any proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

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