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Attachment B.5 – RFP to review, RFP # 107 from DOT


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Attachment B.5 – RFP to review, RFP # 107 from DOT

  1. 1. (Attach B.5) RFP Concept Paper # 107 Presented to Technology Governance Board (TGB) Date Prepared: ___7-15-09_______ Name of document to be reviewed: Statewide Intelligent Transportation System (ITS) Management Software (SIMS) Project (Please check one item listed in the following two sections) Document for review and approval: X Request for Proposal (RFP) __ Sole Source Procurement __ Request for Service (RFS) __ Statement of Work __ Request for Quote (RFQ) __ Staff Augmentation __ Invitation to Qualify __ Master Agreement Purchase Document for review only: __ Master Agreement __ Request for Information (RFI) Agency: __Department of Transportation_____________________________ RFP Reference #: Release Date: August 19, 2009 Projected cost over $50,000? Yes X No ___ Projected agency staff hours over 750? Yes _X_ No _ _ Project Cost, Funds and Funding Source: Please list the internal and external resources/costs for the purchase: Internal Resources/Costs: Software licenses, $500,000 Development of Interfaces to other Systems, $200,000 Web Page Development $150,000 Servers, Firewalls, Primary Network Switches $150,000 Des Moines Video System Upgrade $500,000 Estimate of Total Project Cost = $ 1,500,000 1
  2. 2. (Attach B.5) The cost of the project will be funded from the Iowa DOT Intelligent Transportation Systems (ITS) Funds, allocated from the Primary Road Fund. External Resources/Costs: Timelines: Issue RFP – August 19, 2009 RFP Responses Due – September 18, 2009 Vendor under Contract – November 1, 2009 Preliminary Engineering – November, 2009 to February, 2010 Deployment – March, 2010 to November, 2010 Testing & Final Acceptance – December, 1010 Goal: This project will provide the Iowa DOT an integrated, statewide Intelligent Transportation Systems (ITS) software solution, as part of an Advanced Traffic Management System (ATMS), for controlling current and planned ITS deployments in Des Moines, Iowa City, the Quad Cities, Council Bluffs, and Sioux City. The solution shall be capable of expanding to provide control of future ITS deployments within the State. The SIMS project includes providing or integrating the following: • Capability to configure and control ITS devices deployed at various locations across the state • Local and statewide processing capabilities for all deployments, • Network security measures (firewall switches and software), • Interfaces to 511 Travel Information Services, Skyline DMS software, and local 911 CAD systems, • Media access, and • Development of public web pages. Additionally, the project includes replacement of camera and encoder equipment in the Des Moines Metropolitan Area installed as part of a previous ITS deployment. Background: Intelligent Transportation Systems (ITS) is the term used to describe the use of technology to increase safety and efficiency of transportation services. The ITS services the Iowa Department of Transportation has typically used consists of pan-tilt-zoom (PTZ) cameras, traffic sensors, dynamic message signs (DMS), highway advisory radio (HAR) transmitters and ramp gates. These devices are interconnected by a communications network consisting of a combination of fiber optic and wireless technologies. ATMS software is used to integrate these technologies to provide coordinated services benefitting both the entities responsible for providing transportation services and responding to incidents and to the users of the transportation systems. The existing ITS deployments in the Des Moines, Quad Cities and Iowa City metropolitan areas were each developed and deployed individually without integration between systems. There are numerous off-the-shelf ATMS software packages available. The software functional requirements of this RFP are consistent with the capabilities offered by most of these existing products. 2
  3. 3. (Attach B.5) Expected Results: What are the tangible and intangible benefits of this purchase for this agency and/or state government? The benefits of the system is that it allows access to the ITS network statewide and provides the ability for timely response to traffic situations and incidents statewide. It also provides real time information to the traveling public regarding traffic conditions in the metropolitan area. The goal of the Iowa DOT's ITS Program is to provide systems that improve safety and mitigate traffic impacts resulting from daily traffic congestion and current and future construction projects in various locations throughout the state. Can these benefits be quantified in financial terms? If yes, please explain. There is no hard data to support this question at this time. How will you be more effective as a result of this purchase? The DOT along with associated partners will be able to resolve traffic incidents quicker and provide more timely information to public on their travel in the metropolitan areas. How will service to your customers be enhanced as a result of this purchase? Improved safety and efficiency in traveling thru the metropolitan areas. Testing and Acceptance: A Systems Engineering approach is used in the development and deployment of the project. The vendor will be accountable to tabulate each functional requirement contained in the RFP, identify the manner in which their proposed solutions meets or exceeds the functional requirements, and conduct acceptance testing to verify those results. Some of the Interested Parties: Cities (Law Enforcement, Fire, Emergency Response, Public Works), Counties (Sheriff, Engineering) Metropolitan Planning Organizations (MPOs) Iowa State Patrol News Media Outlets Some of the Recipients of this Service: Parties mentioned above Iowa DOT Statewide Operations Support Center Iowa DOT District Personnel Transportation System Users (General Public) Standards: NTCIP (National Transportation Communications for ITS Protocol) 3
  4. 4. (Attach B.5) TMDD (Traffic Management Data Dictionary) AASHTO standards Iowa Enterprise standards Iowa DOT Web Page Development Standards The following enterprise requirements apply to this project: A&A: The proposed solution shall integrate with any or all of the following for account management: • Enterprise A&A Web Service • Active Directory • Active Directory Application Mode (ADAM) aka LDS • LDAP v3 with/without SSL SOA: Vendors shall identify supported methods of integration including, but not limited to the following: • SOAP/POX/REST • Direct database access (shared tables, through ODBC, JDBC, other) • File Transfer (Upload/Download), including specified format(s) (XML, CSV, etc.) • Message-Oriented, e.g., JMS, MSMQ • CORBA/RMI/DCOM, etc. • Other (please specify) (For each functional areas of the proposed solution, vendors shall indicate which interface methods identified above is available, which have been used by other customers, and which have supporting documentation, examples, or runtime components available to aid integration efforts.) Architecture: (Please refer to the attached diagram) The ATMS software will run on servers at each deployment location. The vendor will be responsible for the integration of these individual systems to achieve a seamless, statewide system. Communications connectivity between each deployment area will be via high bandwidth public internet connections. Business Continuity / Disaster Recovery: The RFP requires a virtual server environment be established at each deployment area. The virtual servers will provide for automated backup of data and system failover capabilities. 4
  5. 5. (Attach B.5) Statewide ITS Management Software ---System Components--- Local Law Enforcement Local Media Computer Aided Cameras Traffic Outlets Dispatch (CAD) Sensors Systems Ca me ra Ac Vi de cI o( nf No o Co ntr ol) Statewide ITS Highway Public Web Sites Management Software From CARS-HAR Advisory Radio (HAR) (SIMS) Link w/ Quad Cities Bridge Access Control System (Ramp Gates) CARS Skyline Dynamic 511 Travel Info Alerts/Alarms DMS Message Signs System Software (DMS) CARS-HAR LEGEND SIMS Project ITS Deployment Projects 5
  6. 6. (Attach B.5) Recommendations from Joint Chief Information Officers and IT RFP Advisory Group members: NOTE: Where applicable, all DAS GSE Procurement and IA Administrative Code 11-105 and 11-106 requirements and procedures are to be followed. Reference:, specifically: Duplication recommendation from the JCIO to the TGB (from 6 of 11 JCIO members): a) Is there duplication within Government? No. b) Can an existing program be modified to address a new need? No. c) Do you have any similar program in existence? No. d) Have you sought RFP’s for similar programs in the past? No. e) Do you have RFP’s for similar programs? No. f) Do you have an RFP that could be used as a starting point for this program? No. g) Is there anything you could provide that could assist the agency with this RFP? No. h) Are there alternatives available to the agencies? No. Recommendation of the JCIO to the TGB: Authorize this RFP (or Sole Source Procurement) to be released for bid Yes _X_ No ___ Alternatives suggested by the JCIO (see additional comments below) Yes ___ No _X_ Additional comments: None. Recommendation of the IT RFP Advisory Group to the TGB: Authorize this RFP (or Sole Source Procurement) to be released for bid Yes _X_ No ___ Alternatives suggested by the advisory group (see comments below) Yes ___ No _X_ Additional comments from advisory group members: None. 6