Amendment #9

450 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
450
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
2
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Amendment #9

  1. 1. Acquisition RFP No. 0456-153 Request for BAFO September 17, 2004 Page 1 of 3 The State of Washington, Department of Social and Health Services (DSHS) is requesting a Best and Final Offer (BAFO) from the Bidders per RFP Section 7.3.1. The objectives of the BAFO are to: • Obtain the most competitive price while meeting all RFP requirements. • Ensure fairness in the evaluation by confirming that the Bidders’ proposed prices include comparable services and functions. • Resolve possible misunderstandings that may have affected proposed costs. • Ensure proposed costs are sufficient so that additional State and/or Federal appropriations are not required after contract execution. Instructions: Each Bidder must: • In accord with these instructions and those contained in RFP Section 5.1, complete the attached BAFO Cost Proposal Form providing DSHS with a BAFO that satisfies the Mandatory BAFO Requirements (MR) documented on the following page. This BAFO Cost Proposal Form will replace your original Cost Proposal Form and be scored according to RFP Section 7.2.8. o Your BAFO Cost Proposal Form must not contain zeros in any field and all costs must be included in the provided fields (i.e., there must not be any costs identified outside of the designated fields of the table). • On a separate sheet from the BAFO Cost Proposal Form, restate each of the mandatory BAFO Requirements below in the same sequence they appear on the following page, including requirement number and the full text of the requirement, and provide Bidder’s response immediately following each requirement. • Submit five copies of the BAFO to the RFP Coordinator at the address identified in RFP Section 6.2.1 no later than 10:00 a.m. Pacific Daylight Time on Monday, October 11, 2004. • Direct any questions regarding the BAFO request to the RFP Coordinator identified in RFP Section 6.2.1. Failure of a Bidder to submit a BAFO or to meet any or all of its requirements may be deemed non-responsive and the Bidder may be disqualified from the evaluation process. Furthermore, if it becomes apparent to DSHS at any point during contract negotiations that the Bidder did not price its BAFO in a way that meets all of the requirements below, DSHS reserves the right to cancel negotiations with that Bidder and immediately begin negotiations with another Bidder. This right is in addition to, and in no way limits, the rights of DSHS identified in RFP Section 7.5.1. DSHS reserves the right to amend this BAFO request.
  2. 2. Acquisition RFP No. 0456-153 Request for BAFO September 17, 2004 Page 2 of 3 Mandatory BAFO Requirements (MR) 1. As required by RFP Amendment 4, agree that your BAFO proposed price includes the RFP Sample Contract terms as if you were going to sign the DSHS Sample Contract, RFP Appendix AA, with no negotiation. (Note that this requirement is for evaluation of cost proposals only and does not prevent negotiation between the Bidder and DSHS per RFP Section 5.5). 2. As required in the RFP, see e.g., Section 5.1, agree that your BAFO proposed price includes a solution that meets all RFP Requirements. 3. The RFP contains management, technical and functional requirements for all three implementation phases. Accordingly, DSHS requires that Bidders complete requirements verification, design and development activities for all three phases upfront during Phase 1. (See RFP Section 2.10 and 1.8.3.) Agree that your BAFO proposed price reflects this requirement and includes all Design, Development, and Implementation costs for all three phases to support all RFP requirements. 4. The Bidder proposal must support the current DSHS Operations and Maintenance Model as described in RFP Section 1.4. Existing state law requires that all functions currently performed by State staff must continue to be performed by State staff. The only staffing roles to be proposed by the Bidder are those described in RFP Section 1.4 for operating, maintaining and modifying the MMIS and those described in RFP Section 4.8.2 Pharmacy Clinical Services. Agree that your BAFO proposed price includes only Bidder staff to perform the roles necessary to maintain and modify the MMIS and those roles identified in RFP Sections 1.4 and 4.8.2. 5. Agree that your BAFO proposed price includes a private network environment as the transport vehicle between the Bidder’s data center and the Bidder’s network device within the State’s data center. Due to quality of service issues, the public internet is not an acceptable transport vehicle. See RFP Section 3.11 Network Connectivity. 6. DSHS expects that all hardware and software required to support all requirements in the RFP be included in the Bidder’s proposal unless explicitly specified. This requirement includes hardware and software required to support OCR, Imaging and document management, and Contact and Call Center Management. Agree that your BAFO proposed price includes all software and hardware to support all RFP requirements and that existing DSHS hardware and software are not included in your proposal unless explicitly identified in the RFP. 7. Agree that your BAFO proposed price includes the design, development and implementation of a web portal for use by Washington State providers, health plans, and clients per requirements in RFP Section 4.27 Internet Access. 8. Agree that your BAFO proposed price includes a solution that meets all federal and state laws, rules, regulations, and requirements, including certification requirements, as of the date of contract signing. Further, agree that your BAFO proposed price includes a solution that meets all future laws, rules, regulations, and requirements specifically identified in the RFP as requirements (e.g., NPI
  3. 3. Acquisition RFP No. 0456-153 Request for BAFO September 17, 2004 Page 3 of 3 and Medicare Part D). Finally, above and beyond those laws, rules, regulations, and requirements identified in the RFP as requirements, agree that you commit to providing DSHS a solution that meets all new laws, rules, regulations, and requirements throughout the life of the contract subject to the change control process in accord with RFP Section 2.5.3 and RFP Amendment AA Sections 11 and 15. 9. Agree that your BAFO proposed price includes design, development and implementation of all interfaces, including the AFRS to MMIS interface to support reconciliation of account code balances between MMIS and AFRS, per RFP Sections 4.13.1 Financial, General and 3.12 Interfaces, and Appendix AJ Interface Inventory. 10. Agree that your BAFO proposed price includes all data conversion required for the operational MMIS, including historical SSPS data, as well as the Data Warehouse for all three phases as required in RFP Section 2.10.7 Approach to Data Conversion and Section 2.10.10.8 Final Conversion. Also confirm that the Data Warehouse will include converted data in a single, common format from all source files.
  4. 4. BAFO Cost Proposal Form September 17, 2004 Page 1 of 3 BAFO Cost Proposal Form Instructions: Vendors must submit a completed BAFO Cost Proposal Form, per Request for BAFO. Fixed Price Cost Proposal for DDI: One-Time Component DDI Costs1 1. Proposed Fixed Price 1. Includes all transfer system functionality including, but not $_________ limited to, MR and SR requirements contained in this RFP, ___ except separately priced requirements identified below. 2. Separately Priced Requirements a. Common Eligibility Interface Component a. (Requirement #3.12.4) $_________ b. Common Authorization Interface Component ___ (Requirement #3.12.6) b. c. Payroll Withholdings $_________ (Requirements #4.13.5.4, #4.13.5.5, #4.13.5.6, 4.13.5.7) ___ d. IVR Voice Recognition c. (Requirement #4.18.17) $_________ e. Event Triggered Correspondence ___ (Requirement #4.24.24) f. Magnetically Encoded Client ID Card Reader Devices. Price d. per unit (Requirement #4.19.12 per Amendment #2) $_________ ___ Sub-total (a – e only): e. $_________ ___ f. $_________ ___ 2. $_________ ___ 3. Additional 1,000 hours 3. for specialized services per RFP Section 5.1 $_________ ___ 1 To design, develop, test, and install the MMIS Re-Procurement Project as described by RFP #0456-153
  5. 5. BAFO Cost Proposal Form September 17, 2004 Page 2 of 3 4. 10% of Proposed Fixed Price 4. for system enhancements per RFP Sections 2.5.3 and 5.1 $_________ ___ 5. “Blended” hourly rate 5. per RFP Section 5.1 $_________ ___ Total: (1 + 2 + 3 + 4) $________ _____
  6. 6. BAFO Cost Proposal Form September 17, 2004 Page 3 of 3 Fixed Price Cost Proposal for On-going Operations and Maintenance2: Year Year Year Year Year Year Total Component 1 2 3 4 5 6 1. Proposed Fixed Price 2. Proposed Fixed Price (adjusted for 24 hour disaster recovery – see Requirement # 3.8.5) 3. Proposed Fixed Price (adjusted for 120 hour disaster recovery – see Requirement # 3.8.5) 4. Proposed Price for System Enhancements (10,000 hours at the blended hourly rate to be exercised at the state’s option) 5. Proposed Price for Vendor Printed Remittance Advices (RAs) per Amendment #4, General Question Note: 1. DSHS anticipates a phased implementation approach in accordance with RFP Section 1.8.3. Bidders must estimate operations costs accordingly. 2. DSHS will pro-rate annual operating costs for a partial year in the event any implementation phase occurs after the start of a calendar year. 2 To operate and maintain the MMIS Re-Procurement Project as described by RFP #0456-153.
  7. 7. BAFO Cost Proposal Form September 17, 2004 Page 4 of 3 3. On-going operations and maintenance payments will not commence until DSHS has determined the implemented system meets State acceptance criteria as defined for each implementation phase in accordance with the process detailed in RFP Section 2.10.3. 4. Throughout the life of the contract, the Bidder shall provide, at no additional cost to DSHS, fixes to any defects or shortcomings of the system per RFP Section 2.8.2, Operations and Maintenance.

×