A Partner’s Perspective Julianne Smith Backstage Library Works Midwest CONTENTdm Users Group March 20, 2009 DEBRIS YEARBOO...
 
Digitization Services <ul><li>Scanning </li></ul><ul><li>Text conversion </li></ul><ul><li>Metadata creation </li></ul><ul...
Debris Project Planning <ul><li>RFP process </li></ul>
Debris Project Planning <ul><li>RFP process (not event) </li></ul>
Debris Project Planning <ul><li>RFP process (not event) </li></ul><ul><ul><li>May 1: Received RFP </li></ul></ul><ul><ul><...
Debris Project Planning <ul><li>RFP process (not event) </li></ul><ul><ul><li>June 12: Received addendum requesting follow...
RFP’s and Project Planning
RFP’s and Project Planning <ul><li>Really communicate. </li></ul>
RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul>
RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </l...
RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </l...
RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </l...
Project Implementation
Project Implementation <ul><li>Clearly define the process. </li></ul>
Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul>
Debris Project Workflow <ul><li>Manual disbinding </li></ul><ul><li>Digitization </li></ul><ul><li>Text conversion </li></...
Debris Project Workflow <ul><li>Manual disbinding </li></ul><ul><li>Digitization:  Scanning, File-naming, Crop/deskew, Qua...
Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><...
Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><...
Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><...
Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><...
www.bslw.com
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A Partner's Perspective Julianne Smith

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A Partner's Perspective Julianne Smith

  1. 1. A Partner’s Perspective Julianne Smith Backstage Library Works Midwest CONTENTdm Users Group March 20, 2009 DEBRIS YEARBOOK DIGITIZATION PROJECT
  2. 3. Digitization Services <ul><li>Scanning </li></ul><ul><li>Text conversion </li></ul><ul><li>Metadata creation </li></ul><ul><li>Loading of collections to CONTENTdm </li></ul>
  3. 4. Debris Project Planning <ul><li>RFP process </li></ul>
  4. 5. Debris Project Planning <ul><li>RFP process (not event) </li></ul>
  5. 6. Debris Project Planning <ul><li>RFP process (not event) </li></ul><ul><ul><li>May 1: Received RFP </li></ul></ul><ul><ul><li>May 7: Requested sample </li></ul></ul><ul><ul><li>May 15: Received sample </li></ul></ul><ul><ul><li>June 2: Submitted proposal </li></ul></ul><ul><ul><ul><li>Bound and unbound pricing </li></ul></ul></ul><ul><ul><ul><li>600 dpi and 400 dpi pricing </li></ul></ul></ul><ul><ul><ul><li>Recommendations regarding prints for QC </li></ul></ul></ul><ul><ul><ul><li>Ability to provide text conversion, derivatives, and loading of collection to CONTENTdm </li></ul></ul></ul>
  6. 7. Debris Project Planning <ul><li>RFP process (not event) </li></ul><ul><ul><li>June 12: Received addendum requesting follow-up pricing for disbinding, 400 dpi, and w/o prints </li></ul></ul><ul><ul><li>June 12: Submitted clarifications </li></ul></ul><ul><ul><li>June 14: Received pricing request for additional services </li></ul></ul><ul><ul><li>June 14: Submitted additional pricing </li></ul></ul><ul><ul><li>June 29: Received project award </li></ul></ul>
  7. 8. RFP’s and Project Planning
  8. 9. RFP’s and Project Planning <ul><li>Really communicate. </li></ul>
  9. 10. RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul>
  10. 11. RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </li></ul></ul><ul><ul><li>Expectations </li></ul></ul>
  11. 12. RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </li></ul></ul><ul><ul><li>Expectations </li></ul></ul><ul><li>Fit project expectations to needs. </li></ul>
  12. 13. RFP’s and Project Planning <ul><li>Really communicate. </li></ul><ul><li>Be detailed. </li></ul><ul><ul><li>Collection </li></ul></ul><ul><ul><li>Expectations </li></ul></ul><ul><li>Fit project expectations to needs. </li></ul><ul><li>Be open to alternatives. </li></ul>
  13. 14. Project Implementation
  14. 15. Project Implementation <ul><li>Clearly define the process. </li></ul>
  15. 16. Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul>
  16. 17. Debris Project Workflow <ul><li>Manual disbinding </li></ul><ul><li>Digitization </li></ul><ul><li>Text conversion </li></ul><ul><li>Loading to CONTENTdm site </li></ul>
  17. 18. Debris Project Workflow <ul><li>Manual disbinding </li></ul><ul><li>Digitization: Scanning, File-naming, Crop/deskew, Quality Review </li></ul><ul><li>Text conversion: Machine OCR conversion, Review & correction, PDF creation </li></ul><ul><li>Loading to CONTENTdm site: Metadata, Compound object creation, JPEG2000 creation </li></ul>
  18. 19. Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><li>Create tracking mechanisms. </li></ul>
  19. 20. Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><li>Create tracking mechanisms. </li></ul><ul><li>Create quality control mechanisms. </li></ul>
  20. 21. Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><li>Create tracking mechanisms. </li></ul><ul><li>Create quality control mechanisms. </li></ul><ul><li>Create timelines. </li></ul>
  21. 22. Project Implementation <ul><li>Clearly define the process. </li></ul><ul><li>Determine all discrete steps. </li></ul><ul><li>Create tracking mechanisms. </li></ul><ul><li>Create quality control mechanisms. </li></ul><ul><li>Create timelines. </li></ul><ul><li>Create communication and reporting structure. </li></ul>
  22. 23. www.bslw.com

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