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21st CCLC FY2008 Request for Proposals


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21st CCLC FY2008 Request for Proposals

  1. 1. 21 st CCLC FY2008 Request for Proposals Technical Assistance Workshops January 22, 23, and February 2
  2. 2. Source of Funds <ul><li>Title IV, Part B, NCLB </li></ul><ul><li>$12 million in FY08 </li></ul><ul><li>Minimum grant award-- $50,000 </li></ul><ul><li>Maximum grant award--$150,000 per site </li></ul><ul><li>5 year award, based on sufficient funding from USDE </li></ul><ul><li>Final grant award to be negotiated by ISBE </li></ul>
  3. 3. Population to be Served <ul><li>Students who attend schools with at least 40% low income families, i.e., eligible for Title I school-wide programs (not necessarily receiving Title I funds)—REQUIRED </li></ul><ul><li>Students in pre kindergarten through grade 12 </li></ul><ul><li>Students in low performing schools, i.e., identified for School Improvement Status under NCLB </li></ul><ul><li>Families of students served in the program, </li></ul>
  4. 4. Eligible Applicants <ul><li>LEAs—public school districts, public lab schools approved by ISBE, charter schools, area vocational centers </li></ul><ul><li>Community based organizations </li></ul><ul><li>Faith based organizations </li></ul><ul><li>Public and private entities </li></ul><ul><li>ROE/ISC offices that coordinate activities for LEAS or others </li></ul><ul><li>Consortium of eligible organizations </li></ul><ul><li>Current grantees-- if they propose services to new grade levels or additional schools </li></ul><ul><li>FY03 grantees (ending 5-year funding cycle) apply as a new grantee </li></ul>
  5. 5. Thoughts for FY03 Grantees <ul><li>Sites previously funded by FY03 grant funds can be applied for if they are still eligible </li></ul><ul><li>All schools proposed to be served must be in academic status to receive priority points </li></ul><ul><li>No continuation or “automatic” funding; competitive </li></ul><ul><li>Proposal judged based on its merit not on previously funded program </li></ul>
  6. 6. Declining Funding Model <ul><li>Year 1--negotiated amount </li></ul><ul><ul><ul><ul><li>$50,000 minimum </li></ul></ul></ul></ul><ul><ul><ul><ul><li>$150,000 maximum per site </li></ul></ul></ul></ul><ul><li>Year 2--level funding (projected) </li></ul><ul><li>Year 3--level funding (projected) </li></ul><ul><li>Year 4--90% of Year 3 </li></ul><ul><li>Year 5--75% of Year 3 </li></ul>
  7. 7. Grant Period <ul><li>July 1, 2007 earliest beginning date </li></ul><ul><li>June 30, 2008, end date (August 31 if includes a summer program) </li></ul><ul><li>FY 2012 last year of funding </li></ul>
  8. 8. Program Specifications <ul><li>Provide students with academic enrichment opportunities as well as additional opportunities to complement regular academic programs </li></ul><ul><li>Offer academic, artistic, and cultural enrichment programs when school is not in session </li></ul>
  9. 9. Program Goals <ul><li>Programs must: </li></ul><ul><ul><li>help students meet the Illinois Learning Standards </li></ul></ul><ul><ul><li>help students meet local standards </li></ul></ul><ul><ul><li>be aligned with/complement the curriculum of school </li></ul></ul><ul><ul><li>be scientifically-based </li></ul></ul><ul><ul><li>be secular, neutral, and non ideological </li></ul></ul>
  10. 10. Locations of Programs <ul><li>Elementary or secondary schools </li></ul><ul><li>Locations as safe and accessible as schools </li></ul><ul><ul><li>Describe how students will travel safely to and from the center and home </li></ul></ul><ul><ul><li>Funds (reasonable amounts) from grant can be used for transportation </li></ul></ul>
  11. 11. Flexibility <ul><li>Days, hours of operation </li></ul><ul><ul><li>15 hours per week suggested </li></ul></ul><ul><ul><li>Before school </li></ul></ul><ul><ul><li>After school </li></ul></ul><ul><ul><li>Weekends </li></ul></ul><ul><ul><li>Summer </li></ul></ul><ul><ul><li>Services for pre kindergarten or parents may take place during school day </li></ul></ul><ul><li>No Saturday or summer school only applications </li></ul><ul><li>No programs during the regular school day unless for preschool or family members </li></ul><ul><li>Funds may be used to enhance existing programs that may be in place (new grantees) but may not supplant other local or federal sources </li></ul>
  12. 12. Allowable Activities <ul><li>Remedial education services and academic enrichment </li></ul><ul><li>Reading, math, and science activities </li></ul><ul><li>Arts and music education </li></ul><ul><li>Entrepreneurial education programs </li></ul><ul><li>Tutoring and mentoring </li></ul><ul><li>Activities for ELL students </li></ul><ul><li>Recreational activities </li></ul><ul><li>Expanded library hours </li></ul><ul><li>Technology education </li></ul><ul><li>Parental involvement and literacy </li></ul><ul><li>Assistance to truants, suspended, or expelled to allow academic achievement </li></ul><ul><li>Drug and violence prevention, counseling, and character education </li></ul>
  13. 13. Unallowable Use of Funds <ul><li>Proposal preparation costs </li></ul><ul><li>Purchase of equipment—computers, printers, scanners, telephones, etc—(this is a capacity issue) </li></ul><ul><li>Furniture </li></ul><ul><li>Clothing </li></ul><ul><li>Snack and other food costs (ISBE nutrition, or 217/782-2491) </li></ul><ul><li>Facility construction, remodeling, or renovation </li></ul>
  14. 14. Scientifically-Based Programs <ul><li>Research that is systematic, empirical using methods that draw on observation and experiment </li></ul><ul><li>Applicants base proposed strategies on such research, especially when providing services in core academic areas where it is available-- math, reading, and science </li></ul>
  15. 15. Priority Points <ul><li>25 additional points will be awarded to applicants who propose to: </li></ul><ul><ul><li>serve schools with at least 40% low income population; AND </li></ul></ul><ul><ul><li>serve only schools that are identified for School Improvement Status under NCLB; AND </li></ul></ul><ul><ul><li>submit a joint application with at least one LEA and one public or private community organization. </li></ul></ul>
  16. 16. Additional Information <ul><ul><li>Lists of schools currently being served by the grant are posted on line at . </li></ul></ul><ul><ul><li>Lists of schools “in status” are posted at </li></ul></ul><ul><ul><li>Don’t propose services to schools already being funded </li></ul></ul><ul><ul><li>Refrain from proposing services to schools that are already partnering with others </li></ul></ul>
  17. 17. AYP Status for 2006 <ul><li>Use best judgment based on the information you have </li></ul><ul><ul><li>Schools must make AYP for 2 years to be removed from status </li></ul></ul><ul><ul><li>If a school made AYP in 05 and preliminary data shows that is made AYP in 06, the school would not be in status </li></ul></ul><ul><ul><li>If a school did not make AYP in 05 but did in 06, it remains in status </li></ul></ul>
  18. 18. State Objectives <ul><li>Objective 1 : Participants will demonstrate an increased involvement in school activities and in participating in other subject areas such as technology, arts, music, theater, and sports and other recreation activities. </li></ul><ul><li>Objective 2: Participants in the programs will demonstrate increased academic achievement. </li></ul>
  19. 19. Objectives, cont. <ul><li>Objective 3 : Participants in the programs will demonstrate social benefits and exhibit positive behavioral changes. </li></ul><ul><li>Objective 4 : The 21st CCLCs will work toward services that benefit the entire community by including families of participants and collaborating with other agencies and non-profit organizations. </li></ul>
  20. 20. Objectives, cont. <ul><li>Objective 5 : These programs will serve children and community members with the greatest needs for expanded learning opportunities . </li></ul><ul><li>Objective 6 : 21st CCLC Program personnel will participate in professional development and training that will enable them to implement an effective program. Professional development activities must be aligned with the No Child Left Behind Act definitions and National Staff Development Council’s professional development standards . </li></ul>
  21. 21. Objectives, cont. <ul><li>Objective 7 : 21st CCLC Program projects will use the funding most efficiently by coordinating and collaborating with other federal and state funding sources, agencies, and other community projects to supplement the program and not supplant the funds, and to eventually become self-sustaining. </li></ul>
  22. 22. Evaluation <ul><li>Periodic evaluation required—funds in budget to support this </li></ul><ul><li>Results used to refine, improve, and strengthen the program </li></ul><ul><li>Document made available to public and ISBE upon request </li></ul><ul><li>Participate in state and federal evaluation </li></ul>
  23. 23. Collaboration <ul><li>Collaboration with others is necessary </li></ul><ul><li>No application from an entity other than a school will be accepted without statements of collaboration from the school(s) to be served </li></ul><ul><li>Systems must be put into place to gather information, grades, surveys, etc., from schools </li></ul><ul><li>Description of collaborator(s) required in app </li></ul>
  24. 24. Private School Participation <ul><li>Students, teachers, and other ed personnel are eligible to participate on an equitable basis </li></ul><ul><li>Must provide comparable opportunities for the participation of both public and private school students in the area served by the grant (if students reside in boundaries of school/district served) </li></ul><ul><li>Must consult with private school officials during the design and development of the learning center </li></ul><ul><li>Services must be secular, neutral, and non-ideological </li></ul>
  25. 25. Program Specifications-Attachment 15 <ul><li>A-Q--Read these carefully </li></ul><ul><li>E. Notice of intent to submit </li></ul><ul><li>F. Active collaboration with schools the students attend </li></ul><ul><li>H. Keep attendance records </li></ul><ul><li>I. Conduct criminal background checks </li></ul><ul><li>J. Report suspected child abuse and neglect </li></ul><ul><li>K. Get permission to use students for public relations purposes </li></ul><ul><li>L. Not be delinquent in debts to State </li></ul><ul><li>M. Conduct needs assessments, parent and student satisfaction surveys, and self-assessments for APR </li></ul><ul><li>N. Attend mandated workshops and trainings provided by ISBE </li></ul><ul><li>P. Provide reviewers for application review </li></ul><ul><li>Q. Participate in evaluation </li></ul>
  26. 26. Program Continuation <ul><li>Annual application for continuation of funds </li></ul><ul><li>Substantial progress in meeting objectives will be required (PPICS and other data) </li></ul><ul><li>ISBE provides applications, forms, etc. </li></ul>
  27. 27. Criteria for Review <ul><li>Need—15 points </li></ul><ul><li>Quality of Project Services—30 points </li></ul><ul><li>Quality of Management Plan—15 points </li></ul><ul><li>Adequacy of Resources 15 points </li></ul><ul><li>Quality of Evaluation—15 points </li></ul><ul><li>Sustainability—10 points </li></ul><ul><li>Rubric used for scoring follows these criteria </li></ul>
  28. 28. Sustainability (Attachment 6, 10 pts) <ul><li>Letter of commitment from each partner </li></ul><ul><li>Grantees must continue to provide size and scope of program as federal funds decline </li></ul><ul><li>Commitment of community partners beyond life of grant is required </li></ul><ul><li>Applications must predict and list other funds sources for Years 4, 5, and beyond. </li></ul>
  29. 29. Format of Proposal <ul><li>Narrative—20 pages double spaced (no tiny fonts, please!) </li></ul><ul><li>Evaluation </li></ul><ul><li>Sustainability </li></ul><ul><li>Letters of Agreement </li></ul><ul><li>Budget attachments </li></ul><ul><li>Certificate and Assurances </li></ul><ul><li>GEPA </li></ul><ul><ul><li>Don’t submit letters of support </li></ul></ul><ul><ul><li>No appendices, no newsletters, no booklets </li></ul></ul><ul><ul><li>*Submit on the attachments provided in the order provided. </li></ul></ul><ul><ul><li>**Pay attention to Attachment 3 </li></ul></ul>
  30. 30. Cover Page (Attachment 1) <ul><li>Complete fully </li></ul><ul><ul><li>RCDT code </li></ul></ul><ul><ul><ul><li>New grantees may have no code if non-school districts </li></ul></ul></ul><ul><ul><ul><li>Code will be issued if successful </li></ul></ul></ul><ul><ul><li>Applicant name, address, etc. </li></ul></ul><ul><li>A. Applicants’ signatures </li></ul><ul><li>B. Fiscal Agent signature </li></ul>
  31. 31. Program Summary (Attachment 2) <ul><li>A. Applicant name(s) </li></ul><ul><li>B. Priority points </li></ul><ul><li>C. Requested funds—please complete this </li></ul><ul><li>D. Total number of sites </li></ul><ul><li>E. Total number of school district and community </li></ul><ul><li>partners </li></ul><ul><li>F. Partner Information with dollar value of services </li></ul>
  32. 32. After School Sites (Attachment 3) <ul><li>Complete all information requested </li></ul><ul><li>Very important to have contact information for main contact </li></ul><ul><li>Complete a sheet for each site (duplicate as needed) </li></ul><ul><ul><li>Multiple schools may be served at each site </li></ul></ul><ul><ul><li>Complete all information for each school </li></ul></ul><ul><ul><li>Give projected enrollments </li></ul></ul><ul><ul><li>Provide the grades to be served </li></ul></ul>
  33. 33. Proposal Abstract (Attachment 4) <ul><li>RCDT code must be entered if known </li></ul><ul><li>Fiscal agent is applicant </li></ul><ul><li>Limit abstract to one page </li></ul><ul><li>Describe the overall objectives and activities of the project </li></ul>
  34. 34. Evaluation Design (Attachment 5) 15 points <ul><li>Limit to 2 pages, double spaced </li></ul><ul><li>Describe evaluation to be conducted to show success of program </li></ul><ul><li>Should have quantitative and qualitative measures </li></ul><ul><li>Show how evaluation will be used for continuous improvement </li></ul><ul><li>Indicate the methods to be used and data to be collected (minimum is for objectives in Appendix B) </li></ul>
  35. 35. Proposal Narrative—No Attachment <ul><li>Limit to 20 pages, double spaced </li></ul><ul><li>No small fonts—Please! </li></ul><ul><li>Content </li></ul><ul><ul><li>Describe need—what is the need and how will this proposal meet the need? </li></ul></ul><ul><ul><li>Estimate the number of student and families to be served </li></ul></ul><ul><ul><li>Describe recruitment and retention of students </li></ul></ul><ul><ul><li>Describe consultation with private schools </li></ul></ul><ul><ul><li>Describe the activities to be conducted for parents </li></ul></ul><ul><ul><li>Describe how activities will improve student achievement, esp. in math and reading </li></ul></ul><ul><ul><li>Reference scientifically-based research </li></ul></ul><ul><ul><li>Identify other funding sources </li></ul></ul><ul><ul><li>Describe partnership and collaboration efforts </li></ul></ul><ul><ul><li>Describe previous experience with after school programming </li></ul></ul><ul><ul><li>Describe any volunteers to be used </li></ul></ul>
  36. 36. Sustainability Plan (Attachment 6) 10 points <ul><li>Limit to 2 pages, double spaced </li></ul><ul><li>Describe the amounts and sources of additional funding that will used to maintain the size and scope in years 4 and 5 </li></ul><ul><li>Describe the preliminary plan for how the proposed program will continue to exist when all 21 st CCLC funds cease </li></ul><ul><li>Describe how the grantee will communicate with community regarding sustainability </li></ul>
  37. 37. Budget Summary and Payment Schedule (7-8) <ul><li>Get help if unsure </li></ul><ul><li>Payments must be requested monthly in amounts that are needed to meet expenses </li></ul><ul><li>Funds will be frozen if excess cash on hand </li></ul><ul><li>Assistance from ROE, ISBE, or grant writer </li></ul><ul><li>Refer to fiscal handbook at , click on publications </li></ul>
  38. 38. Budget Breakdown (Attachment 8) <ul><li>Be sure to complete as accurately as possible </li></ul><ul><li>Get help </li></ul><ul><li>Refer to fiscal handbook (from previous page) </li></ul><ul><li>Describe completely and put into correct function and objects codes </li></ul>
  39. 39. A Word about Budgets <ul><li>Be practical — </li></ul><ul><ul><li>Don’t ask for more funds than needed </li></ul></ul><ul><ul><li>Don’t pay exorbitant salaries </li></ul></ul><ul><ul><li>Don’t overload with staff </li></ul></ul><ul><ul><li>Don’t send in a budget that is too much money per student </li></ul></ul><ul><ul><li>Do what is required-- </li></ul></ul><ul><ul><li>Include funds for staff development </li></ul></ul><ul><ul><li>Include funds for evaluation </li></ul></ul><ul><ul><li>Readers will review the budget and include this review in their final recommendation for funding </li></ul></ul>
  40. 40. Certificate and Assurances 9-14 <ul><li>Complete with required signatures </li></ul><ul><li>Attachment 13—read carefully for program specific terms of the grant </li></ul><ul><li>Attachment 14—GEPA </li></ul><ul><ul><li>This is the “nondiscrimination” statement that districts and other entities have on file </li></ul></ul>
  41. 41. Program Specific Terms of the Grant Attachment 15 <ul><li>A-Q--Be sure to read what you are signing and being held responsible for </li></ul>
  42. 42. Reporting <ul><li>Collect data for PPICS, performance indicators </li></ul><ul><li>Submit required annual performance report </li></ul><ul><li>Demonstrate substantial progress being made toward meeting goals and objectives of project </li></ul><ul><li>Participate in state-wide evaluation by NIU </li></ul><ul><li>Participate in the federal evaluation </li></ul>
  43. 43. Proposal Reviewers <ul><li>Readers will be knowledgeable about after school programs and issues. </li></ul><ul><ul><li>Grantees </li></ul></ul><ul><ul><li>Teachers </li></ul></ul><ul><ul><li>Administrators </li></ul></ul><ul><ul><li>ROE personnel </li></ul></ul><ul><ul><li>Retired educators </li></ul></ul><ul><li>Non conflict of interest statements will be signed </li></ul>
  44. 44. Interested in being a Reader? <ul><li>Availability—April 17, 18, and 19 </li></ul><ul><li>Training provided </li></ul><ul><li>Naperville, IL </li></ul><ul><li>Reseasonable expenses paid—hotel if 50 miles from home, meals, mileage </li></ul>
  45. 45. Questions?? <ul><li>In Springfield </li></ul><ul><ul><li>Gail Meisner or Paul Kren </li></ul></ul><ul><ul><li>217-524-4832 </li></ul></ul><ul><ul><li>In Chicago </li></ul></ul><ul><ul><li>Joe Banks, 312/814-2282 </li></ul></ul><ul><li> </li></ul>