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ispitfiregroup.com
i 10 WAYS TO
MANAGE YOUR
PROJECT MANAGER
By Michael Stratton
spitfiregroup.com
ispitfiregroup.com
ispitfiregroup.com
AGENDA
• OPENING POLL
• EXERCISE – Q/A
• 10 WAYS TO MANAGE YOUR PROJECT MANAGER
ispitfiregroup.com
ispitfiregroup.com
OPENING POLL - PRIZES
• BY A SHOW OF HANDS
• HOW MANY OF YOU THINK THAT PROJECT
MANA...
ispitfiregroup.com
ispitfiregroup.com
EXERCISE – Q/A
• WORDS YOU WISH YOUR PM WOULD SAY?
• ACTIONS YOU WISH YOUR PM WOULD ...
ispitfiregroup.com
ispitfiregroup.com
Spitfire - Project Management
• GUIDE ON THE SIDE
• NOT THE SAGE ON THE STAGE
• HOW ...
ispitfiregroup.com
ispitfiregroup.com
10 Ways to Manage Your Project Manager
1. USE THE PM LOVE LANGUAGE
2. FIGHT TIMESUCK...
ispitfiregroup.com
ispitfiregroup.com
1. Use the Project Manager Love Language
• BE SPECIFIC
• Come to your PM with a spec...
ispitfiregroup.com
ispitfiregroup.com
2. Fight Time Sucker Tasks
• YOU ARE THE PM OVER YOUR OWN TIME!
• Your time is your ...
ispitfiregroup.com
ispitfiregroup.com
3. Simplify – One Task at a Time
• MULTI-TASKING IS A MYTH!
• Never accept more than...
ispitfiregroup.com
ispitfiregroup.com
4. Focus – Fail Fast
• FIND THE RIGHT SOLUTION – FASTER – BY FAILING FAST
• Every de...
ispitfiregroup.com
ispitfiregroup.com
5. Follow Estimate Etiquette
• ESTIMATE ETIQUETTE
• Be Realistic – With Estimates
• ...
ispitfiregroup.com
ispitfiregroup.com
6. Understand Your End Game
• BEGIN WITH THE END IN MIND
• Stephen Covey
• TRY THIS
...
ispitfiregroup.com
ispitfiregroup.com
7. Guessing is for Guessing
• NO GUESSWORK ACCEPTED
• If you are not crystal clear o...
ispitfiregroup.com
ispitfiregroup.com
8. How to Challenge Your PM
• THERE IS A TIME AND A PLACE FOR EVERYTHING!
• Try this...
ispitfiregroup.com
ispitfiregroup.com
9. Listen
• IF YOU LISTEN, THEY WILL COME
• Practice intentional listening
• TRY THI...
ispitfiregroup.com
ispitfiregroup.com
10. Be Agreeable – 75% of the Time
• CHOOSE YOUR BATTLES!
• < 50% Agreeableness = co...
ispitfiregroup.com
Contact Spitfire Today
Info@spitfiregroup.com
+1 303.485.1880
@spitfiregroup
Spitfiregroup.com
Thank Yo...
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10 Ways to Manage your Project Manager

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Michael Stratton, IT Solution Manager for the Spitfire Group and author of "The Effective Project Manager" created this presentation and presented to a group of technical resources attending the Denver Visual Studio User Group on 4/27/15 at the Microsoft campus in the Denver Tech Center.

Published in: Leadership & Management
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10 Ways to Manage your Project Manager

  1. 1. ispitfiregroup.com i 10 WAYS TO MANAGE YOUR PROJECT MANAGER By Michael Stratton spitfiregroup.com
  2. 2. ispitfiregroup.com ispitfiregroup.com AGENDA • OPENING POLL • EXERCISE – Q/A • 10 WAYS TO MANAGE YOUR PROJECT MANAGER
  3. 3. ispitfiregroup.com ispitfiregroup.com OPENING POLL - PRIZES • BY A SHOW OF HANDS • HOW MANY OF YOU THINK THAT PROJECT MANAGEMENT IS: • VALUABLE? • NOT VALUABLE? • VALUABLE BUT MY PROJECT MANAGER IS A WINGNUT?
  4. 4. ispitfiregroup.com ispitfiregroup.com EXERCISE – Q/A • WORDS YOU WISH YOUR PM WOULD SAY? • ACTIONS YOU WISH YOUR PM WOULD TAKE? • WORDS YOU WISH YOUR PM DID NOT SAY? • ACTIONS YOU WISH YOUR PM WOULD NOT TAKE? • WHAT DOES PROJECT MANAGEMENT MEAN TO YOU? • DOES A PM ALWAYS HAVE TO BE THE ONE TO LEAD A PROJECT? • DOES IT HELP TO HAVE A PM LEAD A PROJECT? PROJECT MANAGER PROJECT MANAGEMENT DISCIPLINE
  5. 5. ispitfiregroup.com ispitfiregroup.com Spitfire - Project Management • GUIDE ON THE SIDE • NOT THE SAGE ON THE STAGE • HOW YOU WORK THE WORK PROJECT MANAGER PROJECT MANAGEMENT DISCIPLINE
  6. 6. ispitfiregroup.com ispitfiregroup.com 10 Ways to Manage Your Project Manager 1. USE THE PM LOVE LANGUAGE 2. FIGHT TIMESUCKER TASKS 3. SIMPLIFY – ONE TASK AT A TIME 4. FOCUS – FAIL FAST 5. FOLLOW ESTIMATE ETIQUETTE 6. UNDERSTAND YOUR END GAME 7. GUESSING IS FOR GUESSING 8. CHOOSE THE RIGHT FORUM TO CHALLENGE YOUR PM 9. LISTEN 10.BE AGREEABLE – 75% OF THE TIME
  7. 7. ispitfiregroup.com ispitfiregroup.com 1. Use the Project Manager Love Language • BE SPECIFIC • Come to your PM with a specific risk, concern, dependency, open decision • Your PM will LOVE you • Come to your PM with alternatives on how to address • Your PM will LOVE you • TRY THIS • Avoid approaching your PM with a generalized complaint • Be constructive with your feedback . . . . please
  8. 8. ispitfiregroup.com ispitfiregroup.com 2. Fight Time Sucker Tasks • YOU ARE THE PM OVER YOUR OWN TIME! • Your time is your biggest asset • Protect it with your life! • Be intentional with your time (with whom you spend it, what you talk about, what you work on) • TRY THIS • If you are asked to do a time sucker task • Track the time it is taking you to complete a time sucker task • Have a conversation with your PM • Your PM needs to understand exactly how much time you’re spending on a time sucker task
  9. 9. ispitfiregroup.com ispitfiregroup.com 3. Simplify – One Task at a Time • MULTI-TASKING IS A MYTH! • Never accept more than 3 tasks at once • TRY THIS • Understand your first priority and commit • Understand your second priority and carefully commit • Understand your last priority and absolutely don’t commit
  10. 10. ispitfiregroup.com ispitfiregroup.com 4. Focus – Fail Fast • FIND THE RIGHT SOLUTION – FASTER – BY FAILING FAST • Every decision ever made has a chance to fail when implemented • TRY THIS • Time yourself – You are your best competitor • Give yourself 30 minutes to complete a task. • If you’re not done after 30 minutes • Are you on the right track? • Need to start over? • Time your team – If your team does is not done with a task in 4 hours. Why not? Is it the right solution? Scrap or no? Be mindful with your work
  11. 11. ispitfiregroup.com ispitfiregroup.com 5. Follow Estimate Etiquette • ESTIMATE ETIQUETTE • Be Realistic – With Estimates • If you don’t know – say you don’t know • Optimism can kill a project • Pessimism can kill your reputation • If you are optimistic – say you are being optimistic • If you are a “buffer it” kind of developer – don’t over buffer –You will get found out and look silly • Try this • If you are not 100% confident in an estimate that you give, build in some buffer but tell your PM you are doing this • Have a real conversation with your PM about your estimate
  12. 12. ispitfiregroup.com ispitfiregroup.com 6. Understand Your End Game • BEGIN WITH THE END IN MIND • Stephen Covey • TRY THIS • Spend 30 minutes on what you think is the correct format of the final deliverable and send it to your PM to keep your PM in the loop (the fact that it is a draft doesn’t matter)
  13. 13. ispitfiregroup.com ispitfiregroup.com 7. Guessing is for Guessing • NO GUESSWORK ACCEPTED • If you are not crystal clear on a task, find out fast • This is YOUR responsibility to know what YOU are working on • Not taking the time to do this turns your work effort into a time sucker task
  14. 14. ispitfiregroup.com ispitfiregroup.com 8. How to Challenge Your PM • THERE IS A TIME AND A PLACE FOR EVERYTHING! • Try this • Challenge the thing, not the person • Use 1:1 time to provide feedback • Use small group time to provide feedback • Be calm and use non-confrontational yet very specific language that supports your challenge statement
  15. 15. ispitfiregroup.com ispitfiregroup.com 9. Listen • IF YOU LISTEN, THEY WILL COME • Practice intentional listening • TRY THIS • Put down your phone • Close your laptop • Look your PM in the eyes • Don’t interrupt • Show respect
  16. 16. ispitfiregroup.com ispitfiregroup.com 10. Be Agreeable – 75% of the Time • CHOOSE YOUR BATTLES! • < 50% Agreeableness = counterproductive. • If you are sitting at 50% of the time – you just may not get it or your may not be in the right job fit • I’m not saying roll over but conflict can be seen as ‘you don’t like what you are doing’ • 75% - gives you room to provide very valuable feedback when you disagree with something. • People listen when you don’t disagree all the time • People value your feedback when you don’t disagree all the time • TRY THIS • Will your objection ultimately improve business value? • If yes, then let time and quality guide your decisions (and voice your objection!)
  17. 17. ispitfiregroup.com Contact Spitfire Today Info@spitfiregroup.com +1 303.485.1880 @spitfiregroup Spitfiregroup.com Thank You!

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