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Program and Project Financial Management in Project Online

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How do you combine the power of Microsoft Project Online and it’s leading project and portfolio management capabilities with the comprehensive financial best practices of a leading financial management technology provider? OnePlan’s Financial Planner is a Project Server/Online add in that seamlessly extends the Microsoft Project Online to enable full financial management and capital budgeting controls such as cost categorization, scenario modeling, cost rollups, cost analytics and forecasting.

Join this webinar to learn how OnePlan Financial Planner for Project Online enables the follow capabilities:.

Full integration with Microsoft Project Online ribbon controls- view
Financial visibility across multiple portfolios
Financial planner with flexible cost category structure
Financial impact analyzer
Financial Reporting

Published in: Data & Analytics
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Program and Project Financial Management in Project Online

  1. 1. Digital Productivity Solutions Built for the Microsoft Cloud Program and Project Financial Management Reimagine Business Productivity
  2. 2. • Project Financial Management • Microsoft Project Online • OnePlan Financial Planner (for Project Online) • Financial Reporting and Analysis • Demonstration • Summary & Wrap Up Topics
  3. 3. PROJECT FINANCIAL MANAGEMENT
  4. 4. Project Portfolio Management PPM provides program and project managers with the capabilities needed to manage the time, resources, skills, and budgets necessary to accomplish all interrelated tasks. It provides a framework for issue resolution and risk mitigation, as well as the centralized visibility to help planning and scheduling teams to identify the fastest, cheapest, or most suitable approach to deliver projects and programs. Pipeline Management - This is the determination of whether (and how) a set of projects in the portfolio can be executed by a company with finite development resources in a specified time. Fundamental to pipeline management is the ability to align the decision-making process for estimating and selecting new capital investment projects with the strategic plan. Resource Management - The focus on efficient and effective deployment of an organization’s resources where and when they are needed. These can include financial resources, inventory, human resources, technical skills, production and design. In addition to project- level resource allocation, users can also model ‘what-if’ resource scenarios, and extend this view across the portfolio. Change Control - The capture and prioritization of change requests that can include new requirements, features, functions, operational constraints, regulatory demands, and technical enhancements. PPM provides a central repository for these change requests and the ability to match available resources to evolving demand within the financial and operational constraints of individual projects. Financial Management - With PPM, the Finance can improve their accuracy for estimating and managing the financial resources of a project or group of projects. In addition, the value of projects can be demonstrated in relation to the strategic objectives and priorities of the organization through financial controls and to assess progress through earned value and other project financial techniques. Risk Management - An analysis of the risk sensitivities residing within each project, as the basis for determining confidence levels across the portfolio. The integration of cost and schedule risk management with techniques for determining contingency and risk response plans, enable organizations to gain an objective view of a project uncertainties
  5. 5. What is Project Financial/Cost Management? It is one of the ten Knowledge Areas outlined in the Project Management Body of Knowledge (PMBOK) Project Financial Management Delivers
  6. 6. Financial Management Process The process of managing project costs is an activity for estimating costs, developing project budget and controlling spending. The process includes the following key steps: • Cost Estimation - The step when the project manager works with the financial department to estimate costs required for all necessary good/services and undertaking necessary activities to deliver the project. • Budget Determination - At this, cost spreadsheets are used to develop the budget framework and determine the budget. The project manager works in collaboration with the financial department to determine items of the budget and sources of funding and then to allocate the budget. The step entails close cooperation with the project sponsor. • Spending Control - It is the step of the project cost management process when the allocated budget is reviewed and spending is tracked. The project manager takes responsibility for control spending and to ensure that the budget allocation is optimized and costs are fully covered with the planned and allocated budget.
  7. 7. By the numbers | The value of PPM Improvementswith PPMThe realityof projects
  8. 8. MICROSOFT PROJECT ONLINE
  9. 9. Project Online Capabilities
  10. 10. Office 365 productivity platform Part of the Office 365 Experience Infrastructure
  11. 11. Financial Planning Options in Microsoft Project Bottoms-up resource assignment with resource rates (roll-up to project level) Enter single-value costs in task cost fields (roll-up to project level) Budget Resources for more top-down planning at the project level Enterprise cost fields in Project Online
  12. 12. Financial Planning Options in Microsoft Project Bottoms-up resource assignment with resource rates (roll-up to project level) Enter single-value costs in task cost fields (roll-up to project level) Budget Resources for more top-down planning at the project level Enterprise cost fields in Project Online
  13. 13. Financial Planning Options in Microsoft Project Bottoms-up resource assignment with resource rates (roll-up to project level) Enter single-value costs in task cost fields (roll-up to project level) Budget Resources for more top-down planning at the project level Enterprise cost fields in Project Online
  14. 14. Financial Planning Options in Microsoft Project Bottoms-up resource assignment with resource rates (roll-up to project level) Enter single-value costs in task cost fields (roll-up to project level) Budget Resources for more top-down planning at the project level Enterprise cost fields in Project Online
  15. 15. FINANCIAL PLANNER FOR PROJECT ONLINE
  16. 16. Financial Planner for Project Online Integrating top-down project financials ▪ Streamline budgeting, improve estimating and track the performance of your investments across programs & portfolios. ▪ Leverage the strength of both top-down and bottoms-up financial planning with proper business planning and controls. Seamlessly extends the Microsoft Project Online solution to enable full financial management controls such as: ▪ Financial categorization, scenario modeling, financial rollups, financial analytics and estimating ▪ Provide the PMO with financial transparency ▪ Link investments to project, product and application portfolios, resulting in higher returns and better business value Extends the capabilities of Project Online in the Browser
  17. 17. Financial Planner for Project Online OnePlan Financial Planner includes the following capabilities: ▪ Full integration with Microsoft Project Online ▪ Financial visibility across multiple portfolios ▪ Time-phased costs planning/tracking in the browser ▪ Financial planner with flexible cost category structure ▪ Multiple cost types for budget, actual, forecast, benefits ▪ Financial impact analyzer & heat maps ▪ Financial Reporting and What-if modeling Value-Added Financial Capabilities
  18. 18. Financial Management Project planning Financial Management Team collaboration Customer billing Analytics and integration Opportunity management Time and expenses Portfolio Management Resource Management Time Management Analytics and Integration Demand Management Project Management
  19. 19. Analytics & Integrations Project planning Resource management Team collaboration Time Management Analytics and integration Opportunity management Project Management Portfolio Management Financial Management Resource Management Demand Management
  20. 20. Analytics & Integrations Project planning Resource management Team collaboration Time Management Analytics and integration Opportunity management Project Management Portfolio Management Financial Management Resource Management Demand Management
  21. 21. Software Development Project Portfolio Management Professional Services Financial Management Work Management Service Management Configurable Business Rules Built in Alerts & Notifications BECAUSE SOME THINGS ARE JUST BETTER CONNECTED • Maximize ROI for existing systems by connecting leading applications • Support tailored connections to create a seamless flow of work • Unify enterprise work elements and break down the silos Connect Connect Connect any supported combination of cloud, SaaS or on-premise applications - Integration with Financial Systems
  22. 22. Conduct high-level portfolio planning Gain immediate insights into benefits, costs, and strategic alignment of proposed projects Identify and visualize the impact project proposals have on defined business drivers Quickly understand the benefits, costs, and strategic alignment of proposed portfolios
  23. 23. Select the right projects Devise portfolios that maximize benefits and honor constraints Feed the optimization model with resource and financial constraints Force mandatory, preapproved projects, like regulatory initiatives, into the portfolio Model what-if scenarios to compare alternative portfolios for more informed portfolio selection Formalize project approvals by selecting the optimal portfolio Perform ongoing portfolio optimization as new work emerges or business priorities change According to Forrester, 75% of surveyed companies experienced better strategic and organizational alignment with Microsoft PPM Forrester. “The Total Economic Impact of Microsoft Office 365 PPM.” 2015.
  24. 24. Manage large programs Meet the unique management needs of large programs Establish program-specific standards, like templates, views, and reports Segregate program segments across different project managers as a best practice for managing large initiatives Use built-in collaboration tools to drive alignment and boost communications among program teams Gain program insights with detailed and highly visual reports
  25. 25. DEMONSTRATION
  26. 26. SUMMARY & WRAP UP
  27. 27. Summary • Financial Management is a critical success factor for project, program and portfolio management • Microsoft Project and Project Online offer some native capabilities for managing costs • Wicresoft’s OnePlan provides additional and enhanced capabilities beyond what is offered by Microsoft • OnePlan is fully integrated with Project Online from both data and UX perspectives • Power BI and Wicresoft report packs provide pre- built financial/cost reports and dashboards • Wicresoft’s OneConnect provides productized connecters to financial systems, and other sources of cost data • OnePlan is fully integrated and embedded in Project Online
  28. 28. Value of • Reduce reliance on disconnected spreadsheets or manual processes • Improve cost management of initiatives and projects • Accurately measure project financials, budgets, and ROI to stay on track with key performance metrics. • Provide visibility into a centralized organization-wide view of project & portfolio financials • Integrate project planning with financial planning & forecasting to meet project objectives and stakeholder expectations • Integrate with existing financial applications Financial Planner
  29. 29. • JV with Microsoft in 2002 • Global footprint • Consulting, Business Applications, Managed Services, global support and Staffing • 6,500 global employees • Client focused, proven track record, passion for technology • Microsoft Global Partner (Triple Gold) About Wicresoft San Diego Seattle Canada Chicago New Jersey North Carolina Sweden Belarus Beijing Shenzhen Tokyo, Osaka, Nagoya Shanghai Australia Top 1% of Microsoft Partners Microsoft P-Seller
  30. 30. Business Applications Education & Training Consulting Services Staffing Services Managed Services • PPM • Scaled Agile • PSA • Digital Workplace • Sales & Marketing • Field Service • Service Management • Human Capital • Microsoft Technology • PMO • Leadership • Project Management Fundamentals • Agile • SAFe • PMBOK • Microsoft Technology • Implementation • Advisory Services • PMO Transformation • Agile Transformation • Digital Workplace • Microsoft Technology • Project Management • Agile Transformation • Digital Workplace • OSS/BSS • Network Operations & Engineering • Quality Assurance • OSS/BSS • Network Operations & Engineering • Quality Assurance • PMO as a Service Enterprise Productivity Transformation Unleashing the power of your organization through people, process and productivity solutions.
  31. 31. Project Portfolio Management • Portfolio Management • Project Management • Resource Management • Schedule Management • Time Management • Enterprise Work Agile Portfolio Management • Portfolio Management • Financial Management • Resource Management • Status Reporting • Bi-Modal Planning • DevOps (VSTS) Integration • Intranets and Portals • Work Management • Knowledge Base • Workflow Automation • Team Collaboration Digital Workplace Field & Service Management • Marketing & Sales • Order Management • Project Management • Resource Utilization • Time & Expense • Services Management • Invoicing Professional Services Automation • Workforce Management • Customer Communications • Contract Management • Inventory Management • Mobile Productivity Enabling Microsoft Cloud Productivity
  32. 32. Next Steps Email Wicresoft contactus@wicresoft.com Websites: Wicresoft us.wicresoft.com Project Online www.project-online.com On-Demand and Upcoming Webinars: • FREE – Assessment and Roadmap • FREE – Project Online Trial & Wicresoft Support • Personalized 1:1 demo for your organization

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