5 Reasons Why Business Process Mapping and Optimization is Crucial

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Business process mapping and optimization is a set of activities that looks into essential aspects of a business, including objectives and the people and steps required to achieve them. One defining characteristic of this strategy is its reliance on visual representations. As human beings are 60% dependent on visual stimulus, BPMO is deemed crucial to the effective management of large companies through the following:

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5 Reasons Why Business Process Mapping and Optimization is Crucial

  1. 1. 5 Reasons Why Business Process Mapping and Optimization is CrucialBusiness process mapping and optimization is a set of activities that looks into essential aspects of a business, includingobjectives and the people and steps required to achieve them. One defining characteristic of this strategy is its relianceon visual representations. As human beings are 60% dependent on visual stimulus, BPMO is deemed crucial to theeffective management of large companies through the following:1. Identification of Problem AreasLarge businesses are made up of many different departments, which perform both independent and interdependentfunctions. Hence, it may be expected that each of these departments give rise to varying problem areas that may bedifficult to identify without the use of effective tools. With flow charts, graphs and other visual depictions that are partof business process mapping and optimization, these areas can be easily spotted and understood.2. Timely Risk and Damage ControlApart from identifying problems within a company, sound business strategy mapping also enables decision-makers toaffect appropriate remedies through business process reengineering so as to control risks and damages to the concerneddepartments or to the business as a whole. In simple terms, this means problems are resolved more quickly, and thecompany is able to restore normal functions and continue to maintain company standards in half the time.3. Strengthening of Existing Best PracticesBusiness process optimization can also be used to pinpoint areas where the company has beenexhibiting good performance so they can be further improved or enhanced. This means, not only does the strategy helpmanagers correct problem areas, but it also lets them detect existing best practices. As a result, the company’s strengthscan be magnified, customer satisfaction can be maintained, and performance can only get better and better in the longterm.4. Training of Human ResourcesBusiness process optimization can also be used to make employees more effective in what they do. This benefit of BPMOis especially useful during the process of training newly hired personnel who have a lot to learn about their new job orthe company itself. Instead of relying on thick handbooks or lengthy training guides or manuals, a company can make useof visual depictions to make employees learn faster and more effectively.5. Increase PredictabilityThe inability to accurately predict results of actions within a company can give rise to unmet objectives and ultimately,the downfall of the organization. With business process mapping and optimization, predictability is increased asmanagers clearly see what is happening within the business, detect patterns and, thus, gain full control in allowing or notallowing certain patterns to be repeated, depending on what is deemed good for the company.Briefly, business process optimization allows a company to take a snapshot of its current performance to see how it canbe improved and what lies ahead when certain actions are taken or not taken. Because the strategy mainly makes use ofgraphical representations, the entire process becomes easier, tasks are completed faster and productivity is increasedsignificantly.

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