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UID Basics


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This presentation covers a brief definition of Unique Item Identification (UID) and well as how

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UID Basics

  1. 2. <ul><li>What is UID? </li></ul><ul><li>What is the purpose of UID? </li></ul><ul><li>What is a Unique Item Identifier? </li></ul><ul><li>How does UID affect me? </li></ul><ul><li>What items need to be marked? </li></ul><ul><ul><li>New Assets </li></ul></ul><ul><ul><li>Legacy Items </li></ul></ul><ul><li>What marking methods can be used? </li></ul><ul><li>Metalcraft Products </li></ul><ul><li>UID Constructs </li></ul><ul><li>Registering UIDs </li></ul><ul><li>What UID resources are available? </li></ul><ul><li>Summary </li></ul>
  2. 3. <ul><li>UID is a Department of Defense mandate that requires a globally Unique Item Identifier to track items throughout their lifecycle. </li></ul><ul><li>Additional benefits: </li></ul><ul><ul><li>Track internal work-in-process </li></ul></ul><ul><ul><li>Incorporate into existing asset tracking process </li></ul></ul>
  3. 4. <ul><li>Integration of item data across the Department of Defense (DoD) and industry asset management systems. </li></ul><ul><li>Improved item management and accountability. </li></ul><ul><li>Improved asset visibility and lifecycle management. </li></ul><ul><li>Better use of taxpayer money. </li></ul>
  4. 5. <ul><li>Data elements used to make up a Unique Item Identifier include Enterprise Identification and serialization of each item the enterprise produces. </li></ul><ul><li>Enterprise Identifier may include DUNS Number, CAGE Code, etc. </li></ul>
  5. 6. <ul><li>All DoD contractors, suppliers and DoD agencies are required to have a unique Item Identifier on all qualifying items including end item deliverables, legacy items and newly requisitioned government furnished property in possession of contractors. </li></ul><ul><ul><li>Effective January 2004 on all new contracts </li></ul></ul>
  6. 7. <ul><li>New Assets </li></ul><ul><ul><li>Acquisition cost of $5,000 or more OR </li></ul></ul><ul><ul><ul><li>Serially managed, mission essential, controlled inventory </li></ul></ul></ul><ul><ul><ul><li>Serially managed subassembly, component, or part embedded within an item (parent/child relationship) </li></ul></ul></ul><ul><ul><ul><li>Requiring activity can determine if UID is required </li></ul></ul></ul><ul><ul><ul><li>UID requirement is listed in the contract </li></ul></ul></ul>
  7. 8. <ul><li>Legacy Items – two types </li></ul><ul><ul><li>Government Furnished Property </li></ul></ul><ul><ul><li>Property in Possession of Contractors </li></ul></ul><ul><li>Items are physically marked when going through maintenance or when returned to inventory. </li></ul><ul><li>Enterprise in possession of the asset must mark the item. </li></ul>
  8. 9. <ul><li>Direct Parts Marking </li></ul><ul><ul><li>Dot peen </li></ul></ul><ul><ul><li>Laser engraving </li></ul></ul><ul><ul><li>Chemical Etching </li></ul></ul><ul><ul><li>High resolution ink stencil </li></ul></ul><ul><li>On-Site Printed Nameplates and Labels </li></ul><ul><ul><li>Thermal Transfer </li></ul></ul><ul><ul><li>Laser Engraving </li></ul></ul>
  9. 10. <ul><li>Pre Printed Nameplates and Labels </li></ul><ul><ul><li>Inkjet, laser or thermal transfer printed </li></ul></ul><ul><ul><li>Subsurface printed polyester </li></ul></ul><ul><ul><li>Photo anodized aluminum </li></ul></ul><ul><li>Elements to consider </li></ul><ul><ul><li>Quantity required </li></ul></ul><ul><ul><li>Equipment needed </li></ul></ul><ul><ul><li>Time/training involved </li></ul></ul><ul><ul><li>Environmental exposure </li></ul></ul>
  10. 11. <ul><li>Photo Anodized Metal/Foil </li></ul><ul><li>“ CRAFTMARK” Polyester Bar Code Labels </li></ul><ul><li>Ceramic-on-Stainless Steel Nameplates </li></ul><ul><li>UID Cable Label </li></ul><ul><li>Black Photo Anodized </li></ul>
  11. 12. <ul><li>Photo Anodized Metal/Photo Anodized Foil </li></ul><ul><ul><li>Durability – lasts the lifetime of the item being marked </li></ul></ul><ul><ul><li>Foil used for curved surfaces </li></ul></ul><ul><ul><li>Harsh environments </li></ul></ul><ul><ul><ul><li>Abrasion resistant </li></ul></ul></ul><ul><ul><ul><li>Solvent resistant </li></ul></ul></ul><ul><ul><ul><li>Resists mild acids/caustics </li></ul></ul></ul>
  12. 13. <ul><li>Photo Anodized Metal/Photo Anodized Foil </li></ul><ul><ul><li>UV Protection – standard intensification </li></ul></ul><ul><ul><li>Teflon® on Metal </li></ul></ul><ul><ul><ul><li>Excellent paint resistance </li></ul></ul></ul><ul><ul><ul><li>Temps up to 500°F </li></ul></ul></ul><ul><ul><ul><li>Greater chemical resistance </li></ul></ul></ul>
  13. 14. <ul><li>“ CRAFTMARK” Polyester Bar Code Labels </li></ul><ul><ul><li>Environment not as harsh, but product still needs to be durable </li></ul></ul><ul><ul><li>Excellent abrasion, chemical & solvent resistance </li></ul></ul><ul><ul><li>Thicker adhesive .0035” – excellent adhesion to plastic & slightly oily surfaces </li></ul></ul><ul><ul><li>Easily curves around radius surfaces </li></ul></ul>
  14. 15. <ul><li>Ceramic-on-Stainless Steel Nameplates </li></ul><ul><ul><li>Extreme temperatures (1000°F) </li></ul></ul><ul><ul><li>Extreme caustics and acids </li></ul></ul><ul><ul><li>Protects against repeated exposure to salt water </li></ul></ul>
  15. 16. <ul><li>UID Cable Label </li></ul><ul><ul><li>Specialty application (cables, hoses, pipes, etc.) </li></ul></ul><ul><ul><li>Subsurface printing – clear portion wraps around and acts like a laminate </li></ul></ul><ul><ul><li>Product construction – relationship of diameter to 2D important </li></ul></ul>
  16. 17. <ul><li>Black photo anodized </li></ul><ul><ul><li>Laser engraveable </li></ul></ul><ul><ul><li>Important for customer to test samples with laser </li></ul></ul>
  17. 18. <ul><li>Helps ensure uniqueness of identifier </li></ul><ul><li>Contractor must decide what construct to use and should remain consistent </li></ul><ul><ul><li>Construct 1 – Enterprise Identifier and Serial Number </li></ul></ul><ul><ul><li>Construct 2 – Enterprise Identifier, Original Part Number and Serial Number </li></ul></ul>
  18. 19. <ul><li>Prime contractors are required to mark parts with UID are also responsible for submitting those UIDs to the UID Registry </li></ul><ul><ul><li>Registry is software system that acts as a database and helps the item management system of DoD. </li></ul></ul><ul><li>Potential risks of not registering </li></ul><ul><ul><li>May not get paid – or may slow down payment </li></ul></ul><ul><ul><li>May jeopardize future contracts with DoD </li></ul></ul>
  19. 20. <ul><li>Direct UID Registry – manual process </li></ul><ul><li>UID Registry Web Interface – automated process </li></ul>
  20. 21. <ul><li>UID Website - </li></ul><ul><li>UID Journal </li></ul><ul><li> </li></ul>
  21. 22. <ul><li>UID mark must last the service life of the item – Durability is key! </li></ul><ul><li>Enterprise applying the UID mark and assigning the UID must ensure the UID is unique and never duplicated </li></ul><ul><li>Enterprise must submit the UID to the UID Registry </li></ul>
  22. 23. Thank You