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Marelyn du toitTMS/KMS Administrator at Scania South Africamarelyn@cellc.blackberry.comSummaryI consider myself an asset t...
Kms: Create Technical & Commercial Knowledge matrices for a specific Organisation:  - Assign courses, levels & target jobs...
May 2008 Creditors Dept. standing in for Sumaya (Creditor’s Manager) while on maternity leave; July to 20 August 2008 Payr...
Paid overseas suppliers via Telegraphic Transfers;  Booked Foreign currencies;  Liaised with banks on a daily basis re. pa...
TEDELEX TRADING (PTY) LTD (Santronics) Position Held: Creditors Clerk Dates Employed: 12 August 1997 – 13 August 2002 Duti...
NMP, New Manager’s ProgrammeWits Business SchoolBusiness Communications                                                   ...
Problem SolvingReconcilingComputer LiterateFast LearnerInternetCreativePlanningProject CoordinationMarketingSupervisory Sk...
Marelyn du toitTMS/KMS Administrator at Scania South Africamarelyn@cellc.blackberry.comContact Marelyn on LinkedIn        ...
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My Career Profile

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My Career Profile

  1. 1. Marelyn du toitTMS/KMS Administrator at Scania South Africamarelyn@cellc.blackberry.comSummaryI consider myself an asset to any Institution or Organization that gives me the chance to prove myself. Im selfmotivated and very flexible at handling change. I have strong Reconciliation & Analytical skills, are OpenMinded, Determined, Pro-active, enjoy learning new things and im always up for a challenge.ExperienceTMS/KMS Administrator at Scania South AfricaSeptember 2011 - Present (7 months) Im currently the TMS/KMS Administrator and Part of the Project team that were selected to complete the specified milestones, in order for the New training system (TMS/KMS) to be implemented. Populate Organisation/User templates to be batch loaded into the system: - Create a Organisation list that includes the address & currency details of all the various Business units & assign all of them to Southern Africas domain code as well as a organisation code, made up of a country / distributor code, to easily identify. - Create a User list on the basis of all Organisation staff who has a training need. - Group according to Organisation codes & assign a local training co-ordinator to each group. - Create user names. - Create Job title links & assign to a primary job code. Convert current course objectives into HTML code. Amend the clauses in the Global TMS/KMS Legal Terms template to comply with Southern Africa. Liaised with the Global Project manager & Local project Leader to setup all local job codes according to Global job codes & obtained clarification when required. Attend tele-conference pulse meetings and follow milestones as set out. Checked Local course codes compiled by trainers according to Global codes & Submit along with my organisation/user list & Legal terms to the Global project manager for review & final approval. All of above were successfully batch loaded to the system. Global manager arrived in S.A to assist & train me to Build Learning Activities/Matrices for technical & commercial courses & Set up objectives by pasting HTML codes. Created fullfilment links for courses that require certifications. Page1
  2. 2. Kms: Create Technical & Commercial Knowledge matrices for a specific Organisation: - Assign courses, levels & target jobs Interface these Matrices with the Global (Corporate) Matrix. Assist with e-learning material and set up. Assist with LTC Training. Implement, Administer & Maintain new System.Training co ordinator / administrator at Scania south africaFebruary 2009 - August 2011 (2 years 7 months) Compile Letters of Training Invitations and Distribute at least three weeks in advance; Make all Travel & Accommodation bookings and arrangements for Scania Trainees; Follow up on all Course bookings and Liaise with Trainees, Training coordinators & Workshop Managers to ensure course attendance; Liaise with Travel Agents and sort out any Travel & Accommodation issues; Regularly check Technical, Commercial & Driver Training schedules to make necessary arrangements; Update Training schedule to show Attendance, Cancellations, Travel & Accommodation bookings; Make Arrangements & Organize the use of Pool and Company vehicles; Check course attendance and organize, order lunches and refreshments for trainees; Maintain a Filing system and update files on a regular basis; Compile and Print out Technical, Commercial & Driver training Certificates; Keep track of all costs – Lunch & Refreshments, Travel & Accommodation, Allowances, Training vehicle repairs, Fuel costs and other related issues; Administer and control all Training vehicles keys and Log books, ensure that Log books are correctly filled in; Maintain a Department Leave and Time-off Roster for all Training Staff - regularly update; Compile Month End timesheets timeously and forward to H.R; Compile Month End Reports, inputting all relevant data; Compile all Training info an a Quarterly basis for the Sweden Scorecard Report – re: Costs, Man Hours, Man Days etc. and submit to Regional Training Manager; Monitor and Administrate the Training Department Budget & Analyse Expenses Trends; Set up and Maintain Training Data Base System concerning Trainee Information, Travel & Accommodation costs etc. Compile and Submit Trainer Travel reconciliations & expense claims; Administer and control Cash Advances; Maintain Stationary stocks & orders for the department.Temp - Creditors Sup / Financial Controller at HRS SOLUTIONS2008 - 2009 (1 year) TEMP Financial Controller @ Scania for Hrs Solutions: 8 May 2008 – 11 February 2009 Page2
  3. 3. May 2008 Creditors Dept. standing in for Sumaya (Creditor’s Manager) while on maternity leave; July to 20 August 2008 Payroll Recons for Gail Roberts (HR Solutions / Scania) September 2008 – 11 February 2009 Assisted Mr. Tony Boyd with the following: GIB Insurance Claims; Distribution of Monthly Cell phone Accounts; Distribution of Monthly Fuel Reports; Distribution of New & Re-Issued Fuel Cards; Fuel Reports; Raise Invoices for the sale of Company Vehicles; Prepare offer to Purchase for Company Vehicles; Prepare Agreement of Sale of Company Vehicles; Prepare Rent Invoices for Payment; Do allocations on Rent Invoices once Payment is finalized; General Office Duties;Creditors Supervisor at Tedelex Trading (Pty) LtdApril 2003 - May 2008 (5 years 2 months) Local Sundry Accounts to be paid by the 30th; Obtained Discounts & created monthly Reports for M.D. on Discounts received. Assist Management with general office duties; Clearing of Creditors Age Analyses & Monthly Provisions; Liaise with Debtors Re. Contra Accounts; Captured Internal Transfers; Opened New Product Code’s on AS400 for Service Agent’s job cards; Oversee & Authorize all Sundry accounts before submitting files for payment (1x Clerk); Oversee & Authorize all Transport accounts before submitting for payment (2xClerks); Purchase Orders for Stationary / Coffee & Tea Rations; Opened Credit Applications & New Supplier accounts on AS400 as well as New Stock orders, Product codes & Shipping Order files; Assisted with Indent Clearing account; Received New (SABS) Letter of Authorities & Updated Report; Assisted Management with Problem solving e.g. System / Recons / Reports etc. Liaised & Fax all New Shipping orders received to Safcor; Typed Annexures on a daily basis for new Letter of Credits to be opened & arranged Lcs with all Major Banks on a daily basis (Manual + HSBC/Citibank On-Line Applications) Page3
  4. 4. Paid overseas suppliers via Telegraphic Transfers; Booked Foreign currencies; Liaised with banks on a daily basis re. payment queries; Liaised with overseas suppliers via e-mail Re. Amendments; Captured General Ledger Journal’s & Accruals; On Standby for Cashbook clerk while on leave -monthly bank transfers via Std Bank (Cats), Cheques & Journals; On Standby for Shipping Manager while on December leave - Costing’s & Clearing Instructions, Released orders on system, G.R.V’S for samples received & Liaised with overseas suppliers regarding Shipping order delays etc. Updated Cash flow once stock or Doc’s were received; Updated TNA2000 system on a weekly basis & Forwarded employee leave reports to HR on a monthly basis. Reason for Leaving: Retrenchment April 2008Service and Cost cutting project at Tedelex Trading (Pty) LtdAugust 2002 - April 2003 (9 months) The Service Department had a large back log on Job cards relating to customer speaker abuse, it became a problematic area as the customers disputed the fact that it’s not repaired and still within the guarantee. At the time I was interested in a challenge and were called in by the M.D. of the Company Mr. Alan Nossel, he asked if im interested & if i would be able to get this Project started & at the same time do research on how the Company could cut costs on Stationary, Phone accounts, Obtain best prices & discounts etc. and provide reports on a monthly basis. I accepted his offer and did the following: #Draft a notice regarding Speaker repairs relating to Customer Abuse with Immediate effect and distributed to all chain stores; #Did daily follow ups & liaised with all stores, quoted the customer and captured notes onto AS400; #Checked bank statements against deposit slips received & handed to Debtors; #Created Monthly Reports for M.D. on exchanges due to lack of spares; #Requesting Itemized Billing on all Phone accounts and were advised by M.D. that the company has to be re-imbursed for all excessive calls; #Sent out staff notices and gave copies of accounts to H.R. Department to deduct from their salaries; #Started a Control Register on all outgoing Stationary; #Changed Stationary & Beverage suppliers and arranged a further 2.5% settlement discount; #Managed to assist the Creditors Dept. when they couldn’t meet their Deadlines with the capturing of Invoices & assisted Head of Dept. with filing & splitting of Shipping Documents. In the 8 Months that I were involved with this project I managed to resolve All Customer disputes and received all payments on repairs done, by the time I were asked to return to the Creditors Department everything were running smooth.Creditors Clerk at Tedelex Trading (Pty) LtdAugust 1997 - August 2002 (5 years 1 month) Page4
  5. 5. TEDELEX TRADING (PTY) LTD (Santronics) Position Held: Creditors Clerk Dates Employed: 12 August 1997 – 13 August 2002 Duties: Receiving Invoices & Checking that Agent Rates were charged correctly; Matched & Batched, Allocate & Capture Invoices on I.M.S (+/- 3605 Service Agents & Sundry invoices captured a month) #Capturing of all Transport Accounts; #Checked tall Waybills and P.O.D’s (Proof of Deliveries); #Checked Transporter Rates have been charged correctly; #Compiled Query lists; #Printed Remittances; #Reconcile all Sundry accounts manually – Accounts done for 3 x companies - Santronics, Africatek & Tedelex; #Telephonically prepared documents for payment; #Meet deadlines and Liaise with Agents regarding Queries #Do monthly Average reports on Service Agents; #Obtained Discounts & Assisted Management with general office duties; #Distributed Monthly Cheques; #Relieved at Switchboard; #Completing Job cards on AS400; #Santronics Amalgamated with Tedelex in 2000, I was selected to under go training on their AS400 accounting system and had to train other staff members on the system and help with problem solving; #Trained all new staff that joined the Creditors Dept.Telesales at E.C.IMay 1997 - July 1997 (3 months) #Canvassing via phone directory to get new clientele; #Cold Calling; #Using sales pitch to sell toner cartridges on a daily basis;Sales Assistant - Part time at AckermansDecember 1996 - January 1997 (2 months) # Assist customers in store; # Co-ordinate shelves & stock taking; # Assist with Promotional display set-up;Courses Page5
  6. 6. NMP, New Manager’s ProgrammeWits Business SchoolBusiness Communications NMP74 - NQF Level 6Managing People NMP74 - NQF Level 6Managing Resources NMP74 - NQF Level 6Marketing Management NMP74 - NQF Level 6Financial Information NMP74 - NQF Level 6Organisational Dynamics NMP74 - NQF Level 6Project Management NMP74 - NQF Level 6.................................................................................................................................................................Independent CourseworkEffective PersonManaging PeopleManaging Basic Business FinancesAnalysing Business FinancesExcel 2007 Advanced + 2010 IntermediatePivot TablesPowerpoint 2007 Intermediate & AdvancedProject 2007 Intermediate & AdvancedAccess 2007LanguagesAfrikaans (Professional working proficiency)English (Professional working proficiency)Skills & ExpertiseOffice ManagementDocumentationAdministrationMentoringAnalytical Page6
  7. 7. Problem SolvingReconcilingComputer LiterateFast LearnerInternetCreativePlanningProject CoordinationMarketingSupervisory SkillsLetters Of CreditSelf-drivenProactivityOptimisticMS ProjectExcelPowerPointWordFlexible WorkingAccounts PayableEducationWits Business SchoolNMP, New Manager’s Programme, 2011 - 2011Grade: NQF - Level 6Activities and Societies: Business CommunicationsManaging ResourcesManaging PeopleOrganisational DynamicsFinancial InformationMarketingProject ManagementFakkel High SchoolHigh School, High, 1993 - 1996Activities and Societies: Afrikaans; Home Economics;Math’s; English; Typing;Business EconomicsReceived Honours in Drum Majorettes. Page7
  8. 8. Marelyn du toitTMS/KMS Administrator at Scania South Africamarelyn@cellc.blackberry.comContact Marelyn on LinkedIn Page8

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