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Building Partnerships in Schools


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This presentation reviews key elements to building a successful mentoring partnership with a school. We will explore considerations for working with schools and how to determine if your program design will fit in a school setting. We will also cover tips for a successful meeting with key decision makers and maintain your school based program.

Published in: Education, Technology
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Building Partnerships in Schools

  1. 1. Building Partnerships In Schools
  2. 2. Today’s Agenda <ul><li>Know your potential school partner </li></ul><ul><li>Evaluate the fit of your program to the potential school </li></ul><ul><li>Have a successful meeting </li></ul><ul><li>Maintain your partnership </li></ul><ul><li>Resources </li></ul><ul><li>Questions </li></ul>
  3. 3. What is school based mentoring? <ul><li>Typically, School Based Mentoring is a K–12 student is paired with an adult from the community or an older (usually high school) student in a supportive one-to-one relationship at the school site. </li></ul>
  4. 4. Considerations for Working with Schools <ul><li>The school’s culture, policies, and procedures </li></ul><ul><li>Orientation of your mentors to school culture </li></ul><ul><li>Be understanding of the school staff and administrators experiences with previous outside programs </li></ul><ul><li>Other outside programs in the school </li></ul>
  5. 5. Considerations for Working with Schools <ul><li>Your program staff presence </li></ul><ul><li>Three-way communication </li></ul><ul><li>Trouble shooting </li></ul><ul><li>Partnerships between organizations often depend on particular individuals within each organization </li></ul>
  6. 6. Getting to Know the School & District <ul><li>School district website </li></ul><ul><li>Specific school site website </li></ul><ul><li>Michigan School Report Card </li></ul><ul><ul><li> </li></ul></ul><ul><li>Know the grades of your school and where they go next </li></ul><ul><li>Check out programs already offered at the school </li></ul><ul><li>Identify a champion </li></ul><ul><li>Connect with the school counselor or secretary </li></ul><ul><li>Be alert to potential “turf” issues </li></ul>
  7. 7. Exploring Your Program Design for School Based Mentoring <ul><li>Consider your program design and goals for school based mentoring </li></ul><ul><li>Flexibility with school administration </li></ul><ul><li>Longer, stronger matches for positive youth outcomes </li></ul><ul><li>Educational objectives </li></ul>
  8. 8. Who Will Become Mentees? <ul><li>Student needs & program objectives </li></ul><ul><li>Which students </li></ul><ul><li>Mentee outreach/referrals </li></ul><ul><li>Mentee interviews </li></ul><ul><li>Parental consent </li></ul><ul><li>How many </li></ul>
  9. 9. Mentor Sources <ul><li>Beneficial to identify a source for each school </li></ul><ul><li>Proximity for the mentor is still a key factor </li></ul><ul><li>Consider these sources </li></ul><ul><ul><li>Mentors already in your program </li></ul></ul><ul><ul><li>Corporate / work site volunteers </li></ul></ul><ul><ul><li>Service club </li></ul></ul><ul><ul><li>Retirees / senior citizens volunteers </li></ul></ul><ul><ul><li>College volunteers </li></ul></ul><ul><ul><li>High school volunteers </li></ul></ul>
  10. 10. Match Meetings <ul><li>When </li></ul><ul><ul><li>Time of day </li></ul></ul><ul><ul><li>Day(s) of week </li></ul></ul><ul><ul><li>Frequency </li></ul></ul><ul><ul><li>Length of each match meeting </li></ul></ul><ul><ul><li>Start of program and end of program year </li></ul></ul><ul><li>Where </li></ul><ul><ul><li>Specific room </li></ul></ul><ul><ul><li>Are there options for space </li></ul></ul><ul><li>Meeting structure </li></ul><ul><ul><li>Individual or group match meetings </li></ul></ul><ul><ul><li>Activities that fit program goals </li></ul></ul>
  11. 11. Support of Program & Matches <ul><li>Identify your key staff for program </li></ul><ul><li>Support of matches </li></ul><ul><ul><li>On site during match meetings? </li></ul></ul><ul><ul><li>Frequency of connecting </li></ul></ul><ul><ul><li>Support from school staff </li></ul></ul>
  12. 12. Support Needed from School <ul><li>Funding for the program </li></ul><ul><li>Space needed </li></ul><ul><li>Role of the principal, teachers, school secretary and/or other school personnel </li></ul><ul><li>Information needed from the school about mentees to evaluate your program </li></ul>
  13. 13. Program Timeline <ul><li>Consider the “ideal” time for these: </li></ul><ul><li>Student referrals </li></ul><ul><li>Student interviews </li></ul><ul><li>Mentor recruitment & screening </li></ul><ul><li>First match meetings </li></ul><ul><li>Match meeting & match support schedule </li></ul><ul><li>Special events </li></ul><ul><li>End of the school year for matches </li></ul><ul><ul><li>Summer contact </li></ul></ul><ul><ul><li>Closure if necessary </li></ul></ul><ul><li>Evaluation </li></ul>
  14. 14. Program Operational Items <ul><li>Prepare a Memorandum of Understanding (MOU) </li></ul><ul><ul><li>Responsibilities of each party. </li></ul></ul><ul><ul><li>Outline elements of your program design </li></ul></ul><ul><ul><li>Needed space(s) </li></ul></ul><ul><ul><li>School liaison role </li></ul></ul><ul><li>Legal and Liability Issues </li></ul><ul><ul><li>Screening mentors </li></ul></ul><ul><ul><li>Confidentiality </li></ul></ul><ul><ul><li>Safety </li></ul></ul><ul><ul><li>Insurance coverages and limits </li></ul></ul><ul><ul><li>Procedures for reporting and tracking any incidents. </li></ul></ul><ul><li>Financial agreements </li></ul><ul><ul><li>School's contribution to the program </li></ul></ul><ul><ul><li>In-kind donations </li></ul></ul><ul><ul><li>Mentor recognition ceremonies </li></ul></ul><ul><ul><li>Incentive for the school liaison </li></ul></ul>
  15. 15. Meeting with the School <ul><li>Decision maker </li></ul><ul><li>Identify any connections your organization may have currently </li></ul><ul><li>Find a “champion” </li></ul><ul><li>Middle school and high schools - guidance counselors or school social worker </li></ul><ul><li>Good to know the secretary </li></ul><ul><li>Brining other community partners to the table </li></ul>
  16. 16. A Successful Meeting <ul><li>Best time of the year </li></ul><ul><li>May need to have multiple meetings to get to right person </li></ul><ul><li>Bring your champion and program staff </li></ul><ul><li>Keep it short and sweet </li></ul><ul><li>Utilize your MOU as a meeting agenda </li></ul><ul><li>Get to know your decision maker </li></ul><ul><li>Be prepared to answer questions </li></ul>
  17. 17. A Successful Meeting <ul><li>Sell your program. </li></ul><ul><ul><li>Share a success story </li></ul></ul><ul><ul><li>Share data </li></ul></ul><ul><ul><li>Share the benefit for students and school </li></ul></ul><ul><ul><li>Which students do you want to serve </li></ul></ul><ul><ul><li>Where you will get mentors – share if you already have mentors available </li></ul></ul><ul><ul><li>Safety </li></ul></ul><ul><li>Ask about school’s rules for volunteers </li></ul><ul><li>Be flexible with your program design </li></ul><ul><li>Using the MOU </li></ul><ul><ul><li>School Role </li></ul></ul><ul><ul><li>Program Role </li></ul></ul><ul><ul><li>Mentor Role </li></ul></ul><ul><li>If you can – have the prepared MOU ready for signing! </li></ul>
  18. 18. Challenges <ul><li>Meeting with the right person at the right time </li></ul><ul><li>Selling your program benefits </li></ul><ul><li>School personnel support for program </li></ul><ul><li>School calendar </li></ul><ul><li>Space for matches </li></ul><ul><li>Staff changes </li></ul>
  19. 19. Maintaining the Partnership <ul><li>Communication </li></ul><ul><li>Solicit feedback </li></ul><ul><li>Problem solve </li></ul><ul><li>Recognize/celebrate your matches at school and invite school administration to join your group </li></ul><ul><li>Attend teacher/staff meetings </li></ul><ul><li>Recognize your school liaisons </li></ul><ul><li>Appreciate the school secretary </li></ul><ul><li>Program Evaluation – share your results </li></ul><ul><li>Consider an end of the year report </li></ul>
  20. 20. Conclusion <ul><li>Building a successful partnership elements </li></ul><ul><li>Knowing school </li></ul><ul><li>Consider your program design and fit for the school site </li></ul><ul><li>Successful meeting – prepared & flexible </li></ul><ul><li>Be sure to maintain your partnership </li></ul>
  21. 21. Resources: <ul><li>Northwest Regional Education Laboratory – National Mentoring Center </li></ul><ul><ul><li>The ABC’s of School-Based Mentoring, Technical assistance packet </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><li>U.S. Department of Education – Mentoring Resource Center </li></ul><ul><ul><li>Keeping Mentoring Relationships Going during the Summer Months </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><li>School Based Mentoring BBBSA PPV </li></ul><ul><li> </li></ul><ul><li>The Mentor Consulting Group </li></ul><ul><ul><li>Two Decades of Learned Lessons from School-Based Mentoring </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul>
  22. 22. Resources: MENTOR <ul><li>Elements of Effective Practice Toolkit </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Forms, checklists, sample documents, etc </li></ul></ul><ul><li>Research in Action Series </li></ul><ul><ul><li>Issue 6: School Based Mentoring </li></ul></ul><ul><ul><li> </li></ul></ul>
  23. 23. Now What? <ul><li>Bring this information back to YOUR mentoring program </li></ul><ul><ul><li>What are your program’s strategies for partnership building with schools? </li></ul></ul><ul><li>Mentor Michigan Website </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Handouts, resources, related websites </li></ul></ul><ul><ul><li>Webinars on a variety of topics </li></ul></ul>
  24. 24. Upcoming Webinar <ul><li>Match Closure Analysis </li></ul><ul><li>Join us for this webinar to learn how your program can approach match closure analysis. We will discuss which closed matches to review and what areas of your program to review. Deciding to conduct a match closure analysis will help your program have longer and stronger matches. In the long run, match closure analysis is an investment that will save you time and more; give you valuable experience; and help you to preserve one of your most valuable resources – your mentors. </li></ul><ul><li>May 17, 2011 at 2:00pm </li></ul><ul><li>May 19, 2011 at 9:00am </li></ul><ul><li>Visit the Training and TA page on the Mentor Michigan website ( to register! </li></ul>
  25. 25. Questions or Comments?