Balancing File Access, Sharing and Security in SMBs


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Balancing File Access, Sharing and Security in SMBs

  1. 1. Balancing File Access,Sharing and Securityin an SMB EnvironmentMay 30, 2013
  2. 2. OverviewBring-Your-Own-Device (BYOD): consumerization of personaldevices spreading into the workplaceMore productivity through increased file access and sharingWork remotely or while on the moveSecurity issues for businesses (data leakage, viruses)Use of third-party applications to edit and store business filesSMB’s need a solution that:- Secures their business data- Is easy to implement- Is cost effective
  3. 3. BYOD Trend• Average mobile worker carries 3.5 devices*• 4 of out 5 mobile devices are purchased athome, but used for work**• 92% expect to have their smartphones enabledfor both personal and business use*• 62% of businesses to allow BYOD by year’send***Sources:*** Forrester Research***
  4. 4. Challenges• Employees utilizing third-party/consumer apps at work– Nearly 40% of workers use an unsupported “bring yourown” application or cloud service for work*• Employees accessing company email and files onpersonal devices– How to keep track of files spread across different devicesand apps?– What happens if a device is lost or stolen?– How can you prevent an exposure of corporate data?• Using additional resources needed to manage devices* Source:
  5. 5. Need for Business Sync• Allow employees to access files across devices but haveIT in control– Create policies for MDM (mobile device management)– Know which devices are being used to access company data– De-authorize devices when necessary– Know that files are being accessed securely• Improve efficiency and productivity• Simple, consolidated billing• Fits within cloud strategy– Cloud computing services save 26% of IT budget for SMBs*– Reduce security management time by 18 hrs/week for SMBs** Source:
  6. 6. What to Look ForA product built specifically for business useEnterprise level security– No data deduplication acrossReporting– Centralized reporting of users / files / devices / storage– Audit trail of activity– Track forgotten / reset passwordsControls– Sharing permissions– Remote wipeConsolidated billing
  7. 7. Unique Needs of SMBs• Simple interface• Quick, easy setup• Not much time required to “manage”• Standalone system• Snapshot reports / dashboard• High level controls and permissions• Local server support
  8. 8. OptionsBusiness versions of consumer products– Consumer products with business features added on– Many availableLowest tier of enterprise products– Choose most limited feature set and lowest number of users possiblefor robust enterprise services– Many availableProducts designed for SMB– Functionality specifically created for SMBs– Not many availableNot recommendedConsumer products– Lack of security and reporting– Many available
  9. 9. OptionsConsumer Products Business Versions of Consumer ProductsSMB Products Enterprise Products
  10. 10. ProsEase of useFamiliarityLow CostConsSecurity issuesVery limited admin console(if any)No visibility into files beingsyncedNo visibility into sharingNo overall view of linkeddevicesNo remote wipe to removecompany files from lost orstolen devicesNot much reportingExamples - Dropbox for Business, SugarSync for Business, Norton Zone for Teams,Cubby Pro, CX for Business, Livedrive for BusinessBusiness Versions ofConsumer Products
  11. 11. Low End Tier ofEnterprise ProductsProsHigh securityIntegration with othersystemsActive Directory / LDAPsupport for single sign-onConsDesigned for many usersExpensiveRequire time to manageToo many granular options/ permissions on everythingCan be cumbersomeMore features than neededExamples – Box, Citrix ShareFile, Novell Filr, Accellion Kitedrive, ownCloud,Druva inSync, GroupLogic activEcho, Egnyte
  12. 12. SMB ProductsProsHigh securityEasy to useFast setupManagement console muchmore robust than “prosumer”Solid reporting – high levelsnapshots, drill down todetailsAdmin controls and settingsKey options still availableCost effectiveConsNot ideal for businesses withmore than 200 usersExamples – Memeo C1, AeroFS, Soonr
  13. 13. Key Takeaways• BYOD brings big productivity gains, as well asdata security challenges for businesses• SMBs have a unique need for an easy to use,secure file sharing and device managementsolution• Best fit for SMBs: solutions built forbusinesses, not adapted
  14. 14. For more information contact us:Memeo (408)