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2018 PEI Municipal Orientation Keynote Presentation

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Christina Benty reviews the roles and responsibilities of Council and the importance of asset management to local municipal government.

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2018 PEI Municipal Orientation Keynote Presentation

  1. 1. WELCOME TO YOUR NEW REALITY
  2. 2. “I LOVE reading endless reports!” said no one ever!
  3. 3. Recipe for INSANITY
  4. 4. What do you think are some of the common misperceptions about being an elected official?
  5. 5. CONTEXT
  6. 6. WHY DOES LOCAL GOVERNMENT EXIST?
  7. 7. To provide safe, sustainable, secure services in a predictable, cost effective manner.
  8. 8. Why do we need elected officials?
  9. 9. Stewardship and governance over the organization that provides those services.
  10. 10. # 1 What services does your community need and want now and in the future? (and at what level)
  11. 11. # 2 What are the services your community is willing and able to pay for?
  12. 12. # 1 What services does your community need and want now and in the future? (and at what level) # 2 What are the services your community is willing and able to pay for?
  13. 13. WELCOME C A N D I D A T E C I T Z E N READINESS WORKSHOP
  14. 14. Stop pretending there is no cost! You can’t ask people what they are willing to pay for if they don’t know the costs.
  15. 15. IT’S MAGIC
  16. 16. If you are going to provide safe, sustainable, secure services in a predictable, cost effective manner, you need to manage your assets.
  17. 17. 1. Cost of the infrastructure it takes to provide these services 2. Service levels that don’t reflect financial capacity THE MAIN RISK TO SUSTAINABILITY IS:
  18. 18. What is Asset Management?
  19. 19. A FORMALIZED PLANNING PROCESS FOR THE SERVICES THAT CONTRIBUTE TO OUR QUALITY OF LIFE.
  20. 20. • Maintain the delivery of services • Plan for the future • Manage risk • Budget smartly
  21. 21. What Asset Management is not…. • A fad or a box to tick • Staff’s job or a consultant’s job • Software program • A project or a single plan • Tangible capital asset accounting requirement • About collecting data • About overwhelming you with unfunded infrastructure gaps
  22. 22. • What assets do you own and where are they? • What condition are they in and what is the expected remaining life? • What is the desired level of service that our assets provide? • What service and asset risks need to be prioritized and managed? • What needs to be done (repair, upgrade or replacement) and when does it need to be done by? • How much will it cost? • What assets can or should be retired? What Asset Management?
  23. 23. Informed Decision Making What do we need to do to get into a position where we can answer these questions with some degree of confidence? The empirical evidence to…….  Do the right thing  To the right asset  At the right time
  24. 24. The good old days!!!
  25. 25. BUILDING A COMMON UNDERSTANDING (SING FROM THE SAME SONG SHEET)
  26. 26. OPTIMAL GOVERNANCE ORGANIZATIONAL CHART
  27. 27. What was I elected to do? • TO THINK • To set strategic guidance and direction • To participate in discussions and vote • To protect the interests of the organization • To ensure financial health and sustainability (the budget and LTFP) • To establish levels of service • To understand how the system operates • Organizational oversight (chair/board effectiveness) • Stakeholder knowledge and relationship NOTHING
  28. 28. What does the CAO do?
  29. 29. bingoB I N G O 1 1 1 1 1 2 2 2 2 2 3 3 3 3 3 4 4 4 4 4 5 5 5 5 5
  30. 30. DYSFUNCTIONAL FAMILY BINGO Your relative’s cringe worthy antics become your winning bingo card!
  31. 31. Dysfunctional Council Bingo
  32. 32. UNPREPARED
  33. 33. SPEW CATCH PHRASES
  34. 34. LACK OF TRANSPARENCY
  35. 35. POOR CONDUCT
  36. 36. IGNORE REALITY
  37. 37. IGNORE PROCESS
  38. 38. CRISIS MANAGEMENT
  39. 39. IMPATIENT
  40. 40. MAKE EVERYONE HAPPY
  41. 41. COMPLAIN CRITICIZE BLAME
  42. 42. ONLY TALK TO PEOPLE WHO AGREE WITH YOU
  43. 43. FAILING TO TAKE FULL LIFECYCLE COSTS INTO CONSIDERATION
  44. 44. FOCUSING OUTSIDE OF YOUR AREA OF CONTROL
  45. 45. OPTIMAL ELECTED OFFICIAL BE VISIONARY BE A CURIOUS LEARNER BE PATIENT BE OPEN-MINDED BE BOLD & DECISIVE BE RELATIONAL BE SELF AWARE
  46. 46. FACT • Regular daily exercise is part of a healthy lifestyle • A diet consisting of lots of leafy greens and vegetables, some fruit, lean protein, some natural fats and complex carbohydrates is part of a healthy lifestyle. • Getting 7-8 hours of restful sleep is part of healthy lifestyle
  47. 47. Knowing - Doing Gap We don’t need more information, we need integration
  48. 48. Turning to One Another There is no power greater than a community discovering what it cares about. Ask ‘What’s possible?’ not ‘What’s wrong?’ Keep asking. Notice what you care about. Assume that many others share your dreams. Be brave enough to start a conversation that matters. Talk to people you know. Talk to people you don’t know. Talk to people you never talk to. Be intrigued by the differences you hear. Expect to be surprised. Treasure curiosity more than certainty. Invite in everybody who cares to work on what’s possible. Acknowledge that everyone is an expert about something. Know that creative solutions come from new connections. Remember, you don’t fear people whose story you know. Real listening always brings people closer together. Trust that meaningful conversations can change your world. Rely on human goodness. Stay together. (Wheatley, 2002, p. 166)
  49. 49. How brave are you?
  50. 50. Early in the season Just about budget time No one wants a tax increase Staff starting to lose their mind Infrastructure gap is growing Forgot our policy We deferred our maintenance Be reactive is our strategy Down on the Corner Under the street Water main's about to blow Bring a nickel, tap your feet
  51. 51. Buried under piles of data None of it makes sense Do we need the experts To help clean up the mess Inventory and condition What’s their life expectancy We need more information To know what the cost will be Down on the Corner Under the street Sewer main's about to blow Bring a nickel, tap your feet
  52. 52. How do we tell the public That things are really bad It’s gonna cost some money And you know they will be mad We have to tell the truth Communication is the key For future generations What is our destiny Is it gonna be……………. Down on the Corner Under the street Water main's about to blow Bring a nickel, tap your feet

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