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TMK.edu Billing: September 2016

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Presented by Catherine Romero: September 21, 2016

This class will cover the Billing process; how to handle and process the Vendor invoices; the Reconciliation process; how to read and understand the financial reports; and review the guidelines to billing and budgeting.

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TMK.edu Billing: September 2016

  1. 1. Be inventive Billing September 21, 2016
  2. 2. 2 Agenda • Client Billing • Partner Invoices • Reconciliations • Review Mediaocean Reports
  3. 3. 3 Client Billing • Create flowchart/match to ATBs • Enter buys into Mediaocean • Run and review drafts • Review generated invoices • Provide invoices and coversheet to client • AR report confirmation
  4. 4. 4 Search Bing 2,936,080$ $2,857,940 $78,139 Bing - Billed $2,936,079 Google 11,804,318$ $11,582,859 $221,459 Google - Billed $11,804,318 Total Actual Search: 14,740,398$ $14,440,799 $299,598 Total Billed Search: $14,740,398 $0 September November DecemberMarch April May June July August $1,818,985$885,052 $845,000 $845,000 $910,448 $1,035,809 $1,071,281$1,300,000 $1,300,000 $1,683,294 $2,135,914 $909,615 $1,006,806 $925,706 $961,720 $1,035,373 $1,135,618 $1,387,594$1,230,227 $1,248,243 $1,829,736 $1,899,780 $926,060 $853,937 $665,000 $730,448 $828,647 $857,025 $1,522,814 $846,927 $943,892 $1,109,453 $1,040,000 $1,040,000 $1,346,635 $1,718,236 $697,757 $692,757 $665,000 $296,171 $933,737 $958,196 $1,553,511 $1,562,297 $714,202 $661,642 $765,403 $733,017 $800,583 $192,296 $180,000 $180,000 $180,000 $207,162 $214,256 $192,689 $161,137 $188,446 $191,725 $278,141 $260,000 $260,000 $336,659 $417,678 $211,858 $296,491 $290,047 $276,225 $337,483 $211,858 $192,296 $241,403 February October Total Budget Total Cost Remaining BalanceJanuary
  5. 5. 5 AR Example
  6. 6. 6 Partner Invoices • Review invoice for efficiency • Compare to flowchart or other controls • Compare to AP pending report • Resolve discrepancies • Submit approved invoices to accounting • Save hard or soft copies of all invoices
  7. 7. 7 AP Pending Report
  8. 8. 8 Reconciliations • Aim to reconcile quarterly • AP Pending Report • Vendor Confirmations*** • Mediaocean (compare rate to matched amount columns) • Review and approve drafts and invoices generated • Send coversheet and credits to client • How to apply credits?
  9. 9. 9
  10. 10. 10 Billing Recap • Drafts and invoices sent by billing deadline • Have vendor invoices coded within a timely manner • Resolve discrepancies • Quarterly reconciliations • Take advantage of Mediaocean reports
  11. 11. 11 THANK YOU

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