Medha has years of experience delivering workshops to our employees and partners in the education space. Our workshop model builds participants’ capacity to deliver our curricula through effective facilitation and activity-based learning.
Here we lay out the essence of our model - what we call our Learning Journey. This model is flexible and can be adapted for any education or curriculum workshop, training of trainers (ToT), or capacity-building program.
Applications and Approach
This toolkit is designed to help organizations execute high-impact, capacity-building
programs to train participants to deliver content, with a focus on facilitation and
The Medha Learning Journey has two distinct parts:
1. ‘The Workshop’
○ Multi-day, face-to-face sessions that bring together participants.
○ Optional “refresher” workshops may be offered as needed.
2. ‘The Ongoing Support’
○ Depending on the timeline of your project, provide a few weeks or months of ongoing hand
holding, coaching, and structured feedback to ensure learning objectives are met.
○ Peer networking and best practice sharing to support and accelerate the learning curve.
Learning Journey Timeline
Conduct workshops Ongoing support phase (weeks or months)
Options include, but are not limited to:
● Individual visits from organization for observations and
● Online peer communication/support
● Ofﬂine, in-person participant meet-ups (depending on
geographical distribution of participants)
Implementation begins Conclusion & celebration!
Participants should leave feeling…
● optimistic about activity-based learning and planning facilitations.
● like they understand the next phase - ongoing support.
● capable of working with the new content or curricula on their own.
where they are.
Evaluating your group’s starting point is
an essential ﬁrst step.
To be thorough, do a need analysis survey
prior to the workshop.
● Years of experience
● Pre-existing opinions or mindsets
A carefully planned need analysis could
also serve as a pre-assessment survey!
Before you enter the ‘ongoing support’ phase, the workshop is your chance to be hands-on with
your participants! When designing your workshops, consider the following:
Opening sessions will:
- Introduce everyone
- Make clear the objectives
- Set community
expectations and workshop
- Structure the rest of the
- Orient participants to the
new content or curricula
Main sessions will have participants:
- Understanding activity-based learning
and facilitation methods
- Experiencing demonstrations by the
- Working in small groups
- Visualizing activity-based learning in
their own context
- Identifying potential hurdles
- Brainstorming strategies for solutions
Final sessions should:
- Give participants the
opportunity to “teach back”
- Introduce the ‘ongoing
- Include time with other
- Measure growth, improvement
- Summarize learning, debrief
- Collect feedback
How much time do you want to
dedicate to each category during
Here’s how we divide our time:
● Facilitation Skills - 30%
○ Methods for facilitating interactive lessons and
implementing activity-based teaching
● Demonstrations from Content - 25%
○ Practice/rehearse how the material will be delivered
○ Can be facilitator-led or participant “teach backs”
● Primary Training - 15%
○ Instruction in elements of the content or curricula the
participants may not be familiar with
● Debrieﬁng - 15%
○ Summarize learnings and reﬂect
● Laying Groundwork - 8%
○ Setting norms, discussing expectations, investing time
to create a “group culture”
● Activities - 7%
○ Icebreakers, energizers, etc.
Utilizing Small Groups
The Cooperative Learning Center recommends a
small group size of about 2-4 for a typical classroom
We’ve found that this size enables each member to
get a fair portion of the “talk time.”
Any available staff can ﬂoat amongst the groups to:
● Answer questions
● Ask probing questions to spur deeper learning
● Guide conversations in the right direction
Takeaways and Tips
Establish a Culture
● Share both facilitator and participant expectations
● Set ground rules collectively
● Stagger activities to keep people interested and engaged
● Schedule breaks, energizers with group energy in mind
● Consider group language abilities and adjust accordingly
● Clearly deﬁne frequently used terms
Reﬂect and Debrief
● Curate a reﬂective environment
● Project or read aloud the day’s activities to help recall
Collecting Feedback Data
● Writing post-surveys so that the data
can easily be compared to the
pre-survey (need analysis)
● Asking for constructive feedback
about the quality of the sessions and
effectiveness of the facilitators
● Depending on the size of your group,
consider limiting yourself to multiple
choice or qualitative questions only,
for ease of analysis
I feel capable of making lesson plans
from the given manual.
Medha is a non-proﬁt organization that
improves employment outcomes for youth.
We deliver 21st century skills training,
on-the-job work experience, and ongoing
placement and alumni support to students
This toolkit comes from...
Medha’s experience delivering learning
● >100 Medha employees who provide training
and career counseling support to students at
their existing educational institutions
● Existing government faculty members across
ITIs, Polytechnics, and Universities
● Skill training facilitators and volunteers
within NGOs, CSR initiatives, and Skill India
Reach out to Medha’s Capacity Building Team!
A passionate and empathetic
facilitator, Preety has over 8
years’ experience and is
certiﬁed by the National Skills
A valued member of Medha’s
Knowledge Team, Shivani
played a key role in writing
the national employability
Specializing in state
Neelam played an
instrumental role in scaling up
Medha’s training program.
As a former instructor
himself, Aslam became a
facilitator to incorporate
experiential learning into