SlideShare a Scribd company logo

Time Management: 4 Quadrants, Prioritizing Tasks, & Tools

This time management presentation was given to staff at Aerial Services, Inc. in Cedar Falls, Iowa. It attempts describe various tactics from experience with Covey's 7 Habits task management system and how to best think about your time.

1 of 11
Eat,[object Object],Sleep,[object Object],Poop,[object Object],Pet Me!,[object Object],If Only We Had A Dog’s Life,[object Object]
Overwhelming,[object Object],Stress!!!,[object Object],@ Work  & Home,[object Object],Projects,[object Object],Spouse,[object Object],Clients,[object Object],Kids,[object Object],Co-workers,[object Object],Pets,[object Object]
Forced ,[object Object],To Think ,[object Object],Wisely ,[object Object],About,[object Object],Our Time,[object Object]
Get Your Tasks,[object Object],Down On Paper,[object Object]
Then, Prioritize,[object Object],Staff Meeting,[object Object],The most valuable things you could accomplish today,[object Object],Important, but they could wait if necessary,[object Object],Would be nice to get done, but they won't lose value if postponed,[object Object],2,[object Object],A,[object Object],Project specs for client,[object Object],2,[object Object],B,[object Object],Call Bob about his concern,[object Object],1,[object Object],A,[object Object],Set-up computer program,[object Object],1,[object Object],C,[object Object],Find missing project bag,[object Object],1,[object Object],B,[object Object]
Check It Off!,[object Object],a,[object Object],•,[object Object],        Completed         In Process          Delegate         Moved ,[object Object],a,[object Object],Staff Meeting,[object Object],A2,[object Object],Project specs for client,[object Object],B2,[object Object],X,[object Object],Call Bob about his concern,[object Object],•,[object Object],A1,[object Object],Set-up computer program,[object Object],C1,[object Object],a,[object Object],a,[object Object],Find missing project bag,[object Object],B1,[object Object],R,[object Object]

Recommended

Hack Your Productivity & Get More Done
Hack Your Productivity & Get More DoneHack Your Productivity & Get More Done
Hack Your Productivity & Get More DoneJoshua McNary
 
Steel shower tray- art deco or simple perfection
Steel shower tray- art deco or simple perfectionSteel shower tray- art deco or simple perfection
Steel shower tray- art deco or simple perfectionSandra Smith
 
Led bulbs- efficient lighting for your home
Led bulbs- efficient lighting for your homeLed bulbs- efficient lighting for your home
Led bulbs- efficient lighting for your homeSandra Smith
 
Soft-Skills Presentation & Programmes
Soft-Skills Presentation & ProgrammesSoft-Skills Presentation & Programmes
Soft-Skills Presentation & ProgrammesAmit Kumar
 
Prioritizing Feature Requests
Prioritizing Feature RequestsPrioritizing Feature Requests
Prioritizing Feature RequestsSVPMA
 
Time Management
Time ManagementTime Management
Time Managementyousefah
 

More Related Content

Viewers also liked

Time management August 2012
Time management August 2012Time management August 2012
Time management August 2012rpeart
 
Employability skills, soft & essential skills for employees
Employability skills, soft & essential skills for employeesEmployability skills, soft & essential skills for employees
Employability skills, soft & essential skills for employeeshrswati
 
Mobile phone networking systems 2G, 3G, 4G
Mobile phone networking systems 2G, 3G, 4GMobile phone networking systems 2G, 3G, 4G
Mobile phone networking systems 2G, 3G, 4GSandra Smith
 
IT, Soft skills enhancement training for employees @ Rs 7500
IT, Soft skills enhancement training for employees @ Rs 7500IT, Soft skills enhancement training for employees @ Rs 7500
IT, Soft skills enhancement training for employees @ Rs 7500Prof. Harsha Kestur
 
Top 10 Employability Skills
Top 10 Employability SkillsTop 10 Employability Skills
Top 10 Employability Skillsmyamcat
 
stress and coping
stress and copingstress and coping
stress and copingkumar mahi
 

Viewers also liked (7)

Time management August 2012
Time management August 2012Time management August 2012
Time management August 2012
 
Employability skills, soft & essential skills for employees
Employability skills, soft & essential skills for employeesEmployability skills, soft & essential skills for employees
Employability skills, soft & essential skills for employees
 
Mobile phone networking systems 2G, 3G, 4G
Mobile phone networking systems 2G, 3G, 4GMobile phone networking systems 2G, 3G, 4G
Mobile phone networking systems 2G, 3G, 4G
 
Time Management
Time ManagementTime Management
Time Management
 
IT, Soft skills enhancement training for employees @ Rs 7500
IT, Soft skills enhancement training for employees @ Rs 7500IT, Soft skills enhancement training for employees @ Rs 7500
IT, Soft skills enhancement training for employees @ Rs 7500
 
Top 10 Employability Skills
Top 10 Employability SkillsTop 10 Employability Skills
Top 10 Employability Skills
 
stress and coping
stress and copingstress and coping
stress and coping
 

Recently uploaded

Trumps Racist problem, White Nationalist.pdf
Trumps Racist problem, White Nationalist.pdfTrumps Racist problem, White Nationalist.pdf
Trumps Racist problem, White Nationalist.pdfSourav Sikder
 
Zero Budget Marketing Strategy with KPIs for a Cleaning Detergent Training ...
Zero Budget Marketing  Strategy with KPIs for a Cleaning Detergent  Training ...Zero Budget Marketing  Strategy with KPIs for a Cleaning Detergent  Training ...
Zero Budget Marketing Strategy with KPIs for a Cleaning Detergent Training ...Precious Mvulane CA (SA),RA
 
Cracking the Leadership Shadow Code.pptx
Cracking the Leadership Shadow Code.pptxCracking the Leadership Shadow Code.pptx
Cracking the Leadership Shadow Code.pptxWorkforce Group
 
BeMetals Presentation_February_15_2024.pdf
BeMetals Presentation_February_15_2024.pdfBeMetals Presentation_February_15_2024.pdf
BeMetals Presentation_February_15_2024.pdfDerekIwanaka1
 
Grevault battery storage system manufacturer
Grevault battery storage system manufacturerGrevault battery storage system manufacturer
Grevault battery storage system manufacturerGrevault
 
Pernod Ricard presentation at CAGNY 2024
Pernod Ricard presentation at CAGNY 2024Pernod Ricard presentation at CAGNY 2024
Pernod Ricard presentation at CAGNY 2024Neil Kimberley
 
The Coca-Cola Company Presentation at CAGNY 2024.pdf
The Coca-Cola Company Presentation at  CAGNY 2024.pdfThe Coca-Cola Company Presentation at  CAGNY 2024.pdf
The Coca-Cola Company Presentation at CAGNY 2024.pdfNeil Kimberley
 
Clean/Renewable Energy Virtual Investor Conference
Clean/Renewable Energy Virtual Investor ConferenceClean/Renewable Energy Virtual Investor Conference
Clean/Renewable Energy Virtual Investor ConferenceMarketing847413
 
PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024Neil Kimberley
 
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...Supavadee(Noi) Tantiyanon
 
ZEOTAR EV Prince Team English Presentation
ZEOTAR EV Prince Team English PresentationZEOTAR EV Prince Team English Presentation
ZEOTAR EV Prince Team English PresentationKings Reddys
 
Hershey Presentation at 2024 CAGY Conference
Hershey Presentation at 2024 CAGY ConferenceHershey Presentation at 2024 CAGY Conference
Hershey Presentation at 2024 CAGY ConferenceNeil Kimberley
 
FICCI Monthly Bulletin February 2024.pdf
FICCI  Monthly Bulletin February 2024.pdfFICCI  Monthly Bulletin February 2024.pdf
FICCI Monthly Bulletin February 2024.pdfsubarnamostafa1
 
Eni: fourth quarter and full year 2023 results
Eni: fourth quarter and full year 2023 resultsEni: fourth quarter and full year 2023 results
Eni: fourth quarter and full year 2023 resultsEni
 
Cracking The Corporate Politics Code.pptx
Cracking The Corporate Politics Code.pptxCracking The Corporate Politics Code.pptx
Cracking The Corporate Politics Code.pptxWorkforce Group
 
The Story of Pharis Aboobacker.pptx
The Story of Pharis Aboobacker.pptxThe Story of Pharis Aboobacker.pptx
The Story of Pharis Aboobacker.pptxBhargavi M
 
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...How do hotel linen suppliers contribute to sustainable and eco-friendly pract...
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...indhumathi546580
 

Recently uploaded (20)

Trumps Racist problem, White Nationalist.pdf
Trumps Racist problem, White Nationalist.pdfTrumps Racist problem, White Nationalist.pdf
Trumps Racist problem, White Nationalist.pdf
 
2024 Calendar-eXperience MattersThailand
2024 Calendar-eXperience MattersThailand2024 Calendar-eXperience MattersThailand
2024 Calendar-eXperience MattersThailand
 
Zero Budget Marketing Strategy with KPIs for a Cleaning Detergent Training ...
Zero Budget Marketing  Strategy with KPIs for a Cleaning Detergent  Training ...Zero Budget Marketing  Strategy with KPIs for a Cleaning Detergent  Training ...
Zero Budget Marketing Strategy with KPIs for a Cleaning Detergent Training ...
 
Cracking the Leadership Shadow Code.pptx
Cracking the Leadership Shadow Code.pptxCracking the Leadership Shadow Code.pptx
Cracking the Leadership Shadow Code.pptx
 
BeMetals Presentation_February_15_2024.pdf
BeMetals Presentation_February_15_2024.pdfBeMetals Presentation_February_15_2024.pdf
BeMetals Presentation_February_15_2024.pdf
 
Grevault battery storage system manufacturer
Grevault battery storage system manufacturerGrevault battery storage system manufacturer
Grevault battery storage system manufacturer
 
Pernod Ricard presentation at CAGNY 2024
Pernod Ricard presentation at CAGNY 2024Pernod Ricard presentation at CAGNY 2024
Pernod Ricard presentation at CAGNY 2024
 
The Coca-Cola Company Presentation at CAGNY 2024.pdf
The Coca-Cola Company Presentation at  CAGNY 2024.pdfThe Coca-Cola Company Presentation at  CAGNY 2024.pdf
The Coca-Cola Company Presentation at CAGNY 2024.pdf
 
Pan Dhoni - Modernizing Data And Analytics using AI.pdf
Pan Dhoni - Modernizing Data And Analytics using AI.pdfPan Dhoni - Modernizing Data And Analytics using AI.pdf
Pan Dhoni - Modernizing Data And Analytics using AI.pdf
 
Clean/Renewable Energy Virtual Investor Conference
Clean/Renewable Energy Virtual Investor ConferenceClean/Renewable Energy Virtual Investor Conference
Clean/Renewable Energy Virtual Investor Conference
 
Polyene General Industries Private Limited
Polyene General Industries Private LimitedPolyene General Industries Private Limited
Polyene General Industries Private Limited
 
PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024
 
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...
Decoding Generative AI-AI Playbook for Marketing Students_UPower DUGA_Supavad...
 
ZEOTAR EV Prince Team English Presentation
ZEOTAR EV Prince Team English PresentationZEOTAR EV Prince Team English Presentation
ZEOTAR EV Prince Team English Presentation
 
Hershey Presentation at 2024 CAGY Conference
Hershey Presentation at 2024 CAGY ConferenceHershey Presentation at 2024 CAGY Conference
Hershey Presentation at 2024 CAGY Conference
 
FICCI Monthly Bulletin February 2024.pdf
FICCI  Monthly Bulletin February 2024.pdfFICCI  Monthly Bulletin February 2024.pdf
FICCI Monthly Bulletin February 2024.pdf
 
Eni: fourth quarter and full year 2023 results
Eni: fourth quarter and full year 2023 resultsEni: fourth quarter and full year 2023 results
Eni: fourth quarter and full year 2023 results
 
Cracking The Corporate Politics Code.pptx
Cracking The Corporate Politics Code.pptxCracking The Corporate Politics Code.pptx
Cracking The Corporate Politics Code.pptx
 
The Story of Pharis Aboobacker.pptx
The Story of Pharis Aboobacker.pptxThe Story of Pharis Aboobacker.pptx
The Story of Pharis Aboobacker.pptx
 
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...How do hotel linen suppliers contribute to sustainable and eco-friendly pract...
How do hotel linen suppliers contribute to sustainable and eco-friendly pract...
 

Time Management: 4 Quadrants, Prioritizing Tasks, & Tools

  • 1.
  • 2.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8.
  • 9.
  • 10.

Editor's Notes

  1. What?Time management seminar Why? Mike suggest, my use of/interest in time mgt toolsThanks! For giving up lunch to learn.---This is based on my experiencewhat has worked for me over the last 10 years or so. May not be perfect for youtake away what you can and apply to your situation.---This is my dog Garth – isn’t he cute?Observation when preparing…Dogs have it good. Only a few things worry aboutEatSleep Poop Pet Me---But we humans have more we think about, which leads to……
  2. Overwhelming Stress! Work & Home---ProjectsSpouseClients KidsCo-workers And yes, the aforementioned Pets---Plus we all have numbers of other stressors and time conflicts in our lives.What are we to do???
  3. First…---We have to think clearly about the type of tasks we have on the table.Axis – ImportantAxis – Urgent(Go thru Quadrants 1,2,3/4)We want to live in the Quadrant 2 to make the best of our time.How? What is the first step?
  4. Write it down your tasks…A task may be a physical action; accomplished at a sitting, supports valuable progress toward a recognized larger goal, is something for which you are the most appropriate person for the job.----Writing them down, rather than only in your mind or using your inbox as a task list forces you to think about each item, its value, and how it fits into everything else. Internalize as something you need to do – less likely to forget
  5. Now prioritize the tasks. You can categorize the tasks by A, B, & C. A= Things you really need or should do today. B= Things you need to do soon, but can wait. C= The less important items. ----Then, number each category based on importance. A1, A2, A3, etc. This helps you determine which to tackle first.Not too many A’s! If everything is an A nothing is an A. Take the time to really prioritize. Also, do not be fooled into thinking more tasks done today = more done. One BIG A can often be more valuable to you and your employer than 20 SMALL C’s.