Taking smaller bites with PMP-Bite series - 5 Process Groups to master and ace your PMP exams

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I was constantly overwhelmed by the 618 pager PMBOK guide. At the beginning of each chapter - as I saw the framework for that syllabus, my palms get sweaty. I dread the upcoming few hours of pouring over the dry notes.
These are the very reasons why I've create a PMP-Bite series. A compilation of 'small-bites' focusing on the more frequently asked topics, and delivered to you in 'bite-size'.

Here's a chapter about the 5 Process Groups

Published in: Education, Business, Technology

Taking smaller bites with PMP-Bite series - 5 Process Groups to master and ace your PMP exams

  1. 1. maywongmeiching82@gmail.com my.linkedin.com/in/ maywongmeiching1May Wong, PMP maywongmeiching82@gmail.com my.linkedin.com/in/ maywongmeiching1May Wong, PMP maywongmeiching82@gmail.com my.linkedin.com/in/ maywongmeiching1May Wong, PMP a PMP-BITE series process groups to master and ACE your PMP
  2. 2. HELLO. Armed with more than 10 years of experience in marketing. Specializing in Project Management of activation campaigns, conferences, events & exhibitions. Bitten by the travel bug and an explorer at heart. Loves dogs. @mayscloset MAY WONGPROJECT MANAGER @ SHELL INTERNATIONAL
  3. 3. STOP!Before you dive in…… UNDERSTAND the processes rather than MEMORIZING them Use your LOGIC. This will help in understanding the knowledge areas involved in each processes This chapter is about “What you need to do to manage a project” For larger projects, these processes may be repeated several times Usually, over 70 questions from this chapter will be in the PMP examinations Develop your own way of understanding these processes (or use Rita’s Chart) 2 Power Questions a)What comes before this process? b)What should I do next? This chapter has the reputation of being the toughest. Therefore – go through this chapter at least 3 times
  4. 4. UNDERSTAND the processes rather than MEMORIZING them But memorizing the categories may give the sense of control some PMs need. Here’s my memory tool.
  5. 5. 47 THERE ARE PROCESSES CLUSTERED INTO PROCESS GROUPS
  6. 6. Initiating the project START 1 2 Processes
  7. 7. Initiating the project START Planning the project PLAN 2 2 Processes 24 Processes
  8. 8. Initiating the project START Planning the project PLAN Executing the project DO 3 2 Processes 24 Processes 8 Processes
  9. 9. Initiating the project START Planning the project PLAN Executing the project DO Monitoring & Controlling the project CHECK & ACT 4 2 Processes 24 Processes 8 Processes 11 Processes
  10. 10. Initiating the project START Planning the project PLAN Executing the project DO Monitoring & Controlling the project CHECK & ACT Closing the project END 5 2 Processes 24 Processes 8 Processes 11 Processes 2 Processes
  11. 11. 5PROJECT MANAGEMENT PROCESSES Understand that there are co- relations between Monitoring & Control, Planning & Executing. The processes are usually non-linear
  12. 12. PROCESS GROUP INTERACTS IN PROJECT OR PHASE There will be overlaps in phases There will be repetition of processes Process groups are NOT project life cycle phases!
  13. 13. NITIATING PROJECT Only 2 processes. Develop Project Charter & Identify Stakeholders Obtaining authorization to start a new project/phase Initial scope & financial resources are committed Stakeholders are identified Project manager(s) are assigned Business case firmed, project charter formed There is no need to memorize the definitions. Understand what needs to be done before a project can officially start. Examples
  14. 14. LANNING PROJECT Project Initiating is complete Approved changes requires re- planning Develop project management plan & documents Input from stakeholders necessary Progressive Elaboration usually happens Strategy & tactics to perform tasks formed There is no need to memorize the definitions. Understand what needs to be done to define effort/scope of the project and identify what tasks needs to be done. This process group contains the most processes (24). All processes with the word ‘PLAN’ falls under this group Examples
  15. 15. ROGRESSIVE LABORATION Process of continually refining estimates and scope I noted that this term was questioned 3 times in my exam – in various capacity!
  16. 16. XECUTING PROJECT Project Planning is complete Managing change : Integrated change control Consists of work performed that was defined in Planning Anticipating & managing risks Coordinating people, managing stakeholders expectations Integrating & performing activities – work performance data collected There is no need to memorize the definitions. Understand what needs to be done to fulfill the project plans. Examples
  17. 17. MONITORING PROJECT Controlling changes by taking corrective/preventive actions Monitoring by constantly measuring against project baselines Ensure that only approved changes are implemented Project closing if project has completed/terminated Work Performance Information collected & managed Revisit other processes (Initiating, Planning, Executing) if necessary There is no need to memorize the definitions. Understand what needs to be done when a PM monitor & controls a project/phase. Crucial step to manage changes & determine the path of the project lifecycle. All processes with the word ‘CONTROL’ falls under this group. CONTROLLING Examples
  18. 18. LOSING PROJECT Processes to obtain acceptance of project deliverables to formally close Conduct post-project or phase-end reviews Document lessons learnt Perform team members assessment & release members/assets Archive project documents Only 2 processes: Close out procurement & Close project/phase There is no need to memorize the definitions. Understand what needs to be done to tie a nice ribbon to close the project. Examples
  19. 19. INTEGRATION SCOPE TIME COST QUALITY HUMAN RESOURCES COMMUNICATIONS RISK INITIATING PLANNING EXECUTING MONITORING & CONROLLING CLOSING PROCESS GROUPS KNOWLEDGEAREA SCOPE TIME COST PROCUREMENT RISK STAKEHOLDER KNOWLEDGE AREAS
  20. 20. QUESTIONS? FEEDBACK? YOUTHANK

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