Successfully reported this slideshow.
Activate your 14 day free trial to unlock unlimited reading.
Time & Career Management
Matthew L. Eisenhard, Psy.D.
Week 4: Psychology for Business & Industry
Basics - it takes time to develop good h.r. skills
◦ Managing your time effectively gives you more time to
develop & practice h.r. skills.
◦ People with good time management skills do better
Balancing work and personal life – have less stress – are
more productive & organized – experience more inner
◦ Take control of your time – don’t let it rule you – you
◦ Keep a log – analyze it and use the information to
become more effective in your career and life in
• Using techniques designed to
get more done in less time
with better results.
▫ First step to success is tracking
how you currently use your
A time log – is a great way to
A daily diary that tracks your
▫ Example: exhibit 4.1 in your
Track daily activities for 1 or 2
List activities in 15 min.
Analyzing Time Logs
How much time is spent on primary responsibilities
– how do you spend most of your time?
Identify places you spend too
Identify places you are not
spending enough time.
Identify major interruptions –
and how to eliminate them.
Identify things you are doing
that you don’t need to be
involved in – look for ways to
Analyzing Time Logs
Who controls your time?
◦ Boss – employees – outsiders.
◦ How can you take more control?
Look for crisis situations.
◦ Were they caused by you?
◦ Can you eliminate them?
Spot habits, patterns, and tendencies.
◦ How can you change them or use to your advantage?
List 3 to 5 biggest time-wasters.
◦ What can you do to eliminate them?
Determine how you can manage your time more
The human brain is not designed
nor is it capable of doing more
than one thing at a time.
When people think they are doing multiple tasks they
are not – they are just switching between tasks at a
This makes us less efficient – every time you switch
gears you miss stuff! Concentrate on one thing at a
Can you name some things we commonly try to
Are there any dangers involved in any of them? Do any
of them irritate other people?
• Self-assessment exercise 4.1
• The 5 statements were all warning signs of
▫ Higher scores = possible over-
▫ Lower scores = not an issue for you.
• Sometimes fatigue causes same signs.
▫ You can improve your time management by
focusing on one thing at a time or prioritizing.
• The best way to avoid overloading yourself and
setting multitasking behaviors into motion is to set
▫ A priority is a clear preference given to one
activity over another.
• 3 basic questions to ask yourself…
▫ 1. Do I need to be personally involved in this task?
Or is it something I can delegate?
▫ 2. Is the task in my major area of responsibility?
Will the outcome have an effect on my job?
▫ 3. How soon does it need attention?
Is there a deadline? Is quick action needed?
Based on how you prioritized –
you assign it to one of the levels:
Refer to Exhibit 4.2 in your text.
◦ If you answered question # 1 – ‘no’
you don’t need to be personally
◦ If you answered ‘yes’ to all 3 questions…
It is a high – take quick action!
◦ If you answered ‘yes’ to #1 but ‘no’ to either 2 or 3 then…
It is medium – it can wait.
◦ If you answered ‘yes’ to #1 and ‘no’ to both 2 & 3 then…
It is a low priority – it’s not your responsibility and no
immediate action is needed.
The “To Do” List
• A written list of things
• For practice complete
the application situation
▫ There are 10 activities
on the “to do” list.
▫ Prioritize them.
▫ Discuss why you placed
them as you did.
Time Management System
• Experts say we waste up to 2 hours every day!
• The management system in your text has a
proven record of success.
• It consists of:
▫ Priorities – order of importance.
▫ Objectives – what are your goals?
▫ Plans – how will you achieve them?
▫ Schedules – when will you do them?
Time Management Steps
STEP 1: Plan Each Week
STEP 2: Schedule Each Week
STEP 3: Schedule Each Day
Never do an unscheduled
task before a scheduled one
without prioritizing it first.
There are many time
◦ Office supply stores.
◦ Cell phone.
Time Management Techniques
• Complete self-assessment exercise 4.2.
▫ It has 68 time management techniques…
▫ And 4 choices of what to do
• How many did your mark “do”?
▫ If you don’t have a lot of them that you are “doing”… if your
shoulds and coulds are more numerous… perhaps you need
to really think about revving up your time management
• Randy Pausch Lecture http://www.youtube.com/watch?v=oTugjssqOT0
You are responsible for managing your own
In this segment we will cover:
◦ Career Stages
◦ Career Planning & Development
◦ Getting A Job
◦ Getting Raises & Promotions
◦ Global Careers
◦ And Apparel & Grooming
◦ Just getting started.
◦ Lots of pressure.
◦ Often have unreal expectations.
◦ It is common to have many jobs.
◦ Time to become experts.
◦ Assess where you’re going.
◦ Lots of financial & family demands.
Your 40’s & 50’s
◦ Used to be a time for security.
◦ Not now – many are laid off & have to start over.
Your 60’s & 70’s
◦ Plan for retirement/part-time work.
◦ Good role models & mentors.
Planning & Development
• CAREER PLANNING
▫ The process of setting career objectives and
determining how to accomplish them.
• CAREER DEVELOPMENT
▫ The process of gaining skill, experience, and
education to achieve career objectives.
Career Planning Model
◦ What you want based on your interests, experience, skills,
values & needs – be realistic.
PREFERENCES & EXPLORATION
◦ What motivates you – consider industry, size, location,
income - networking helps – consider part-time and
internships to explore possibilities.
◦ Short & long-range goals.
◦ Is college needed – what technical skills will you need?
◦ It is your personal responsibility to meet your goals –
review them often – and adjust when needed.
Getting a Job
GETTING A JOB IS A JOB IN ITSELF!
Harder To Do In Today’s Job Market
◦ More independent contracting.
YOU NEED A PLAN:
◦ CAREER PLAN
Interviewers are impressed with candidates that have realistic career
◦ RESUME & COVER LETTER
This is your first impression – keep it brief but powerful – let them know
why they should hire you.
Know your target.
Know about the company & have pertinent questions to ask them that
show you have done your homework.
◦ PREPARE for QUESTIONS
Prepare for possible questions they may ask you.
Refer to exhibit 4.7 in text.
• Usually given the
most value in
• Be sure to follow
(will see more in C-
• Dress for success.
• Take a workshop.
▫ Send “thank-you”
▫ STAR Method
General Resume Guidelines
Follow a format – BUT CUSTOMIZE.
◦ Where you can be located.
◦ Beware social network sites!
◦ Be specific about the job you want.
◦ Include personal qualities and skills.
◦ Most recruiters spend only 10-15 seconds .
◦ Write a clear concise summary that gets attention.
◦ Point out accomplishments – other activities.
◦ All jobs – full/part-time – volunteer positions.
◦ Describe knowledge, skills, state quantifiable achievements.
◦ Foreign languages – certifications – related talents.
Many companies now request electronic resumes.
ALWAYS follow their instructions.
◦ Develop in word processing file.
◦ Don’t send as attachment.
◦ Save in ASCII file format “save as text file” or save as
◦ Write cover letter in e-mail.
◦ Copy resume in body of e-mail.
◦ Send to yourself to check.
◦ Make any corrections.
◦ Send it to employer.
Raises & Promotions
• TIPS for GETTING AHEAD
▫ Be a top performer.
▫ Finish jobs ahead of time.
▫ Volunteer for extra assignments.
▫ Keep up with newest technology.
▫ Develop good human relations.
▫ Use good timing in approaching the boss.
▫ Be polite – always show concern for others.
▫ Never gossip – don’t say bad things.
▫ Be approachable – smile – talk to people.
• Are a sequence of job assignments that lead to
more responsibility, with raises and promotions.
▫ Training programs.
▫ On the job training.
▫ Assistant positions.
▫ Major positions.
Preparing for a Raise or Promotion
Do what needs to be done to get a good job
Keep a file of everything you do.
When asking for a raise – give a specific amount –
check what other similar positions are paid –
consider other benefits.
Timing is crucial – best to ask when getting an
If you like where you are – great!
If not, update the resume’ and look elsewhere – but
don’t quit until you have another job.
• Occurs when the employee’s expectations are not
▫ The workplace is not always fair.
▫ Good work is not always rewarded.
▫ Promises may not be kept.
▫ You may find it boring or a
▫ No ‘quick fixes’ – develop a
Apparel & Grooming
DRESS for THE JOB
◦ Dress like your peers.
◦ If unsure, visit the organization first to see.
◦ Never under-dress.
◦ Again – do your research and see what is appropriate.
WEAR QUALITY CLOTHING
◦ You need to make a good first impression.
◦ Invest in some clothing that will withstand the test of time.
DRESS and GROOM CONSERVATIVELY
◦ Avoid the latest fads.
◦ You may not be taken seriously if you dress too flashy.
◦ Remember it’s ‘work’ not a nightclub.
◦ Some firms allow ‘casual’ dress, but not jeans and t-shirts.
◦ Many firms have dress codes…follow them and dress like others in the firm.
Tips for appropriate dress http://www.youtube.com/watch?v=9NqkmMqWyCE
Tips For Men
◦ Clean shaven – no earrings or bling.
◦ Most appropriate most places.
◦ Blue or gray, dark, stripes okay – conservative cut.
◦ Business shirt – solids/or thin stripes – not loud.
◦ Long sleeves – should show about half inch from suit sleeves.
◦ A bad tie can ruin any suit – silk and conservative works.
◦ Conservative dark leather – no sneakers .
◦ Pull it all together – socks should match suit color (no heavy or wool) and
long enough that your legs never show when sitting.
Tips For Women
GROOMING & JEWELRY
◦ No heavy make-up or excessive perfume.
◦ Jewelry simple and tasteful – no long earrings.
◦ Professional skirted suit most appropriate.
◦ Conservative business dress & jacket okay.
◦ Nothing above the knee.
◦ Stay with dark basic colors.
◦ Silk or cotton – no frills – no low cuts – button up.
NO TIE – SCARF OPTIONAL
◦ Don’t dress like the guys – no ties please.
◦ Leather shoes – conservative – no open-toes – medium heel plain pumps are good
MATCHING, and ATTACHE’ CASE
◦ All apparel should match – neutral or skin-toned hosiery – carry an Attaché Case
instead of a purse when possible.
You may think it’s unfair to be judged on
appearance rather than your performance.
But as mentioned before…this is the workplace
and it’s not always ‘fair.’
Your appearance is your statement about
yourself and how you want others to think of you
– so look professional!
You can’t control many things but you can control
your appearance - make it a good one!
Review of Key Concepts
• Keeping a time log
• Assigning priorities
• 3 steps of time
• Time management
• 4 career stages
• Career planning
• Tips for getting a job,
raises, & promotions