Matt Francis - @archivingmatt
MARAC Fall 2013
Aerial view of SUNY Potsdam
grounds, circa 1970s

Original St. Lawrence Academy
building (founded 1816).
“Without becoming an underground member
himself, the archivist can only hope to collect
what these organizations make avai...


Wanted to use events
to build relationships
and assist with
acquisitions.



Acquisitions
component was one
part of a ...
Post-Event Developments





Donation from additional
student group.
2 new accessions from a
one group.
Invited to spe...


Would have liked greater participation.



8% of recognized student groups participated.



Overall archives use up 2...


Invite student groups with
donated materials to the
archives.



Encourage creation of
historian positions.



Have i...


When working with students take a holistic approach
and engage them on multiple fronts.



Word-of-mouth is your frien...
Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam
Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam
Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam
Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam
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Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam

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A look at overcoming historic low visibility when trying to acquire student group records for a college archives. Slides from the Fall 2013 MARAC presentation by Matt Francis.

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Using Events to Engage Potential Donors: BITTAW & Student Group Records Acquisition at SUNY Potsdam

  1. 1. Matt Francis - @archivingmatt MARAC Fall 2013
  2. 2. Aerial view of SUNY Potsdam grounds, circa 1970s Original St. Lawrence Academy building (founded 1816).
  3. 3. “Without becoming an underground member himself, the archivist can only hope to collect what these organizations make available.” -Nicholas Burkel, College and University Archives: Selected Readings, 1979 Other Challenges: Overcoming low visibility, and students lack of understanding about archives.  High turnover in student groups.  Lack of records and/or centralization of records. 
  4. 4.  Wanted to use events to build relationships and assist with acquisitions.  Acquisitions component was one part of a year long outreach campaign to undergraduates.
  5. 5. Post-Event Developments     Donation from additional student group. 2 new accessions from a one group. Invited to speak to Greek Alumni Council. Received donations from another office and academic department. Donations from BITTAW
  6. 6.  Would have liked greater participation.  8% of recognized student groups participated.  Overall archives use up 29% among undergrads.  Built several important relationships for the future.  Increased overall awareness of the archives and it’s role on campus.
  7. 7.  Invite student groups with donated materials to the archives.  Encourage creation of historian positions.  Have interested students curate their own exhibit.
  8. 8.  When working with students take a holistic approach and engage them on multiple fronts.  Word-of-mouth is your friend, and take time to appreciate the ripple effect of your work.  Don’t reinvent the wheel; use existing tools and create reusable pieces.  Events work – they provide specifics for students to grab onto, let you “build to the event.”

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