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Workplace 2.0


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Workplace 2.0

  1. 1. The Kanata Centre of Innovation & Workplace 2.0 Corporate Services Branch June 2011
  2. 2. Purpose <ul><li>To provide: </li></ul><ul><ul><li>A tour of the Kanata Centre of Innovation and summary of how Workplace 2.0 was implemented </li></ul></ul><ul><ul><li>An overview of the key drivers for the project </li></ul></ul><ul><ul><li>A review of the employee engagement strategy </li></ul></ul>
  3. 3. Health Canada Drivers for Change <ul><li>The Clerk of the Privy Council’s Public Service Renewal strategy favours workplace renewal </li></ul><ul><li>HC’s objective to be a Workplace of Choice is in line with the Clerk of the Privy Council’s Public Service Renewal and Workplace 2.0 </li></ul><ul><li>HC recognized the need to upgrade its accommodations portfolio and to manage it corporately in an efficient and effective manner </li></ul><ul><li>Departmental lease cost reduction strategy as contributor to Strategic Review Savings </li></ul><ul><li>This led to the acquisition of the Kanata space allowing for modernization of accommodations portfolio using innovative solutions while still meeting program requirements </li></ul>
  4. 4. The Strategy – the Kanata Centre for Innovation project <ul><li>A strategy was designed to develop the Kanata Centre for Innovation </li></ul><ul><li>HC recognized the major challenges this project would present and developed an innovative project management approach </li></ul><ul><li>To encourage a positive outcome HC convened a steering committee comprised of Public Works, Health Canada and the Landlord </li></ul><ul><ul><li>Contributed to a collaborative and positive working environment </li></ul></ul><ul><ul><li>Innovative project management approach resulting in timely completion </li></ul></ul><ul><ul><li>Allowed for timely resolve of issues and challenges </li></ul></ul>
  5. 5. Health Canada and employee engagement … <ul><li>HC recognized the significant changes the project would bring about to the way employees worked: </li></ul><ul><ul><li>Significant move for employees from a downtown location to Kanata </li></ul></ul><ul><ul><li>Changes to the working environment – i.e. collaborative workstations </li></ul></ul><ul><li>To help employees adapt to this change, a change management plan was developed </li></ul><ul><ul><li>During the design and construction of the Kanata Centre of Innovation, HC implemented a communications and project management plan to involve employees throughout the project </li></ul></ul>
  6. 6. Kanata Centre of Innovation – as Workplace of Choice <ul><li>The Centre is a model of a Workplace of Choice, using Workplace 2.0. </li></ul><ul><ul><li>An innovative design using the concepts of the Public Service Renewal’s Workplace 2.0 </li></ul></ul><ul><ul><li>Efficient use of floor space while still meeting client needs </li></ul></ul><ul><ul><li>Significant lease cost savings, contributing to strategic review cost savings </li></ul></ul>
  7. 7. Amenities at the Kanata Centre for Innovation A facility rich in technology and workplace features – collaborative areas with casual seating, open-concept pods, wireless throughout, vibrant colours and furniture, and more….
  8. 8. Support to Greening Government Operations <ul><li>HC supports Greening Government Operations and the Workplace 2.0 drivers of Environmental Sustainability by implementing: </li></ul><ul><ul><li>Laptops and wireless internet, reducing electricity and paper usage </li></ul></ul><ul><ul><li>Only 13 printer units for the 467 FTE (ratio of 1 to 36) </li></ul></ul><ul><ul><li>Reduced the Carbon Footprint by co-locating the directorate from 5 buildings into 340 Legget </li></ul></ul><ul><ul><li>The Centre of Innovation project achieved 15.4m² per employee, supporting strategic review savings, and surpassing the PWGSC office space standards of 18.4m² </li></ul></ul>
  9. 9. Lessons Learned <ul><ul><li>Communications and Change Management Strategy were key to the success of the project </li></ul></ul><ul><ul><li>Steering Committee was key to the success of the project </li></ul></ul><ul><ul><li>Innovative practices addressed some of HC’s Key Performance Indicators </li></ul></ul><ul><ul><ul><li>Surpassed the norms for Optimization of Space </li></ul></ul></ul><ul><ul><ul><li>Contributed to Strategic Review Savings (long-term goal: reduce reimbursing lease cost to 8% for the portfolio) </li></ul></ul></ul>
  10. 10. Next Steps <ul><li>Continue to be proactive in investigating opportunities to modernize the accommodations portfolio while supporting the Clerk’s priority for Renewing the Workplace </li></ul><ul><li>Collaborate with the Regions to determine areas where Workplace 2.0 can be implemented </li></ul>